MAPOR Council Public Meeting Minutes– July 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

July 19, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to John Stevenson. Crushing it with those sponsors!

Attendees: Patrick, Dana, John, Lindsey, Ned, Hillary, David, Kevin, Justine, Evgenia, Bob, Sara and Leah

Agenda:

  1. Approval of last meeting’s minutes

Minutes approved.

  1. 2021 Conference             (David, Leah)
    1. Updates

We have about 50 abstract submissions. An email was sent to Friends of MAPOR two weeks ago and AAPORnet last week. David is planning to send one more email to each group again. Dana gave guidance on abstract review and grouping into sessions. David and Kevin will walk through the space later this week. David will also send a short survey in August to better understand the virtual/in person mix and hotel block needs. David will ask the hotel what food opportunities are available with COVID in mind. Other COVID related matters were also discussed, but more will be decided closer to the conference. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Are we done with this item?

Done. 

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. Updates

Lindsey will update the membership information with new AAPOR members and one new MAPOR member. She will also reconcile the AAPOR payments with the number of members received through AAPOR. Lindsey will create a new event in CVent for the conference.

Checking: $31,267.71

Savings: $46,969.65

  1. Communications                     (Justine)
    1. Updates

Justine has posted four to five times on social media about the conference. The summer newsletter is out. The group discussed doing a mini-newsletter with conference information and light-hearted stories that would go out a couple weeks before the hotel block opens up. 

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Nothing new to report.

  1. Webinars           (Patrick, Lindsey)
    1. Ideas for webinar in  October
    2. update on new tech/methods for fall?

Patrick will have ideas next month.

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

John gave the update of 14 yes’s, 1 likely, and a few no’s. John has received $11,950 so far in sponsorship commitments and payments. All but one sponsor from last year are sponsoring again this year. The one hold out may still do so. John just has not heard back from them.  

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. newsletter item for fall
    2. conversations with mentors/mentees 

The committee will follow up with the mentors and mentees in December. Dana asked Evgenia to write a newsletter story about this program. Dana wants to showcase the program during the awards ceremony. Evgenia will ask the students currently participating if they will participate in a couple of student-focused events during the conference, so they can discuss the program with other students in an informal setting. 

  1. Colleague/student support grant (Ned, Dana)
    1. Updates

No applications have been received yet, but expecting them to come in in September. 

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. thoughts on travel grants?
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

Agreed to focus on the colleague/student support grant this year, and work on a travel grant next year. 

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates on outreach (Evgenia)
    2. Updates on mixer in WI 
    3. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Wisconsin asked to wait on the mixer until the spring semester. Evgenia sent emails to academia. The group discussed trying to do a mixer in Nebraska with UNL and Gallup. Lindsey will plant some seeds. There is interest in doing a mixer in Chicago during the AAPOR meeting. 

  1. MAPOR Fellow nomination criteria (Ned, Dana)
    1. What has been process in past, and what do we want for future? Let’s generate ideas and Ned, Dana, and Kevin will discuss offline.

Ned explained the nomination process used while he was president, and proposed a new approach mimicking sports hall of fame processes with a long and then short ballot. Ned will reach out to fellows to help with this. The group proposed ideas including a rubric looking at number of years as a member, served as an officer, supports/ed students, and other contributions to MAPOR. Sara raised the need to include people of color and women in the pipeline to fellowship.

  1. Other committees that will have work at a later date/next council:
    1. Speed Networking (Ned, Justine)
    2. MAPOR conference attendee Code of Conduct (TBD)
    3. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– June 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

June 21 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to Leah Dean. Congrats to Leah on the birth of her beautiful baby! 

Attendees: Kevin, Evgenia, Lindsey, Ned, John, Bob, Hillary, David, Leah, Sara, Patrick, and Justine, 

Agenda:

  1. Approval of last meeting’s minutes
    1. https://drive.google.com/file/d/1piGCn1L-MKRmYiO36uospCWx0dK4w_e-/view?usp=sharing 

Approved

  1. 2021 Conference             (David, Leah)
    1. Updates

Twelve abstracts have been submitted. The abstract deadline will get extended a couple weeks. Then, they will do more communication around it. Will do a survey of members in August or September to see what the in-person/remote split looks like. Embassy Suites is going to keep the same room rates as is in the contract ($224/night for a king, $254/night for two doubles). The goal is as much in person as possible. David will go to Embassy Suites to check out the meeting room set-ups and tech. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Any discussion of results?

Lindsey went through the results in the newsletter.

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. Updates

Checking: $28,712.02

Savings: $46,969.23

We received $1,100 from AAPOR for MAPOR memberships paid through AAPOR.

  1. Communications                     (Justine)
    1. Updates

Justine sent out the newsletter this morning. She will be working on conference communications. Will play up the in-person conference format with a virtual option. Bob shared an issue some PAPOR members had in getting funding to attend the in-person conference because there was also a virtual option. There was a lot of discussion about whether or not to plan on the virtual option and the language around that.  

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Things are good at this point. 

  1. Webinars           (Patrick, Lindsey)
    1. Ideas for webinar in  October

Patrick wants to look at new technologies and/or methods for the fall webinar.

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

They have eight yes’s and two or three likely’s. Already have $2,000 in payments. John will send Lindsey an email to send out to the Friends of MAPOR group. John will email sponsors this fall for graphics and such. One potential silver sponsor has asked for two free registrations instead of one. They have sponsored for years, so the decision was made to give them two free registrations for just this year. 

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. Updates: Dana checked in, all going well from both students’ and mentors’ perspectives!

Evgenia suggested something in the newsletter or a mini-session about the program and how it went the first year in hopes of getting more people interested. Kevin would also like to have individual conversations with everyone involved. 

  1. Colleague/student support grant (Ned, Dana)
    1. Updates: released with call for participation, no applications yet.
  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Updates
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

They will circle back to travel grants now that we know that the conference will be in person.

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia sent emails out to students, professors, and others that work at universities last week with advantages of attending the conference. She would also like to reach out to businesses with the early career awards in mind, but is not sure who to send these emails to. David suggested reaching out to MAPOR cheerleaders, including current and former council members and fellows. This week, Evgenia will reach out to folks who have not attended the conference in the past. 

Discussed trying to do a MAPOR mixer in Wisconsin. John will look at their union space.

  1. Other committees that will have work at a later date/next council:
    1. MAPOR Fellow nomination criteria (Ned, Dana)
    2. Speed Networking (Ned, Justine)
    3. MAPOR conference attendee Code of Conduct (TBD)
    4. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– May 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

May 17, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to David Sterrett and Leah Dean for getting our calls for participation drafted and circulated later this week!

Attendees: Dana, Kevin, Lindsey, Hillary, David, Ned, Sara, Patrick, Justine and John

Agenda:

  1. Approval of last meeting’s minutes
    1. https://drive.google.com/file/d/1aKjWOR68Hbgu1Q_-N53pf-xq54jyi_Rm/view?usp=sharing 

Approved 

  1. 2021 Conference             (David, Leah)
    1. Updates

Kevin, Lindsey, and David will meet 5/17 to wrap up the CVENT piece. Then, David will send a test email. David plans to send the email middle of the week. Abstracts are due July 2nd. David received generally excited feedback during AAPOR about MAPOR being an in-person conference. The keynote speakers are onboard. David is thinking about an in-person dry run in the hotel during the Council’s September meeting. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Updates

Evgenia sent out the results. Lindsey will write-up the newsletter article this week. David is going to look at the conference-specific data.

  1. Treasurer’s Report                 (Lindsay, Kevin)
    1. Updates

Checking: $27,149.35

Savings: $46,968.87

  1. Communications                     (Justine)
    1. Updates

We got a lot of engagements on the newsletter! Justine is getting ready for the summer newsletter. Key people already know what they need to provide for the summer newsletter. She wants to get it out early June. We may want to do a pull-out around the July survey. Also, she wants to share information about the conference structure so they hear it from us.

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Dana has been updating the call for participation and student paper.

  1. Webinars           (Patrick, Lindsey)
    1. April Webinar update
    2. Ideas for webinar in  October

We had a good turnout for the April webinar. 50-some registered, 27 attended, 13 people watched the recording. The April webinar lasted passed the one hour mark. A first! Patrick thinks there a good number of people/opportunities from AAPOR for the October webinar.  

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

John will send out requests for money next week to past sponsors and blasts to distribution lists (AAPOR, MAPOR, AASRO). John is also putting together an instruction manual for future past presidents. John will copy Dana on sponsor request emails for continuity next year.

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. Updates 

Dana will reach out to the fellows and students next week to see how everything is going.

  1. Colleague/student support grant (Ned, Dana)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts https://docs.google.com/document/d/1u6KfOImBSttf86a1_uQsVCX4Yl4onDcjKPwdr_FSM4M/edit?usp=sharing 
    2. [tiered conference registration]

Dana wrapped up the language and added it to the website under opportunities for support. It will also be linked to the call for abstracts to start advertising.

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Updates
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

Most of it will be for the conference. Have not met about this yet.

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia will send emails to professors at universities she has identified after the call for participation has gone out. 

  1. Other committees that will have work at a later date/next council:
    1. MAPOR Fellow nomination criteria (Ned, Dana)

They will put together the criteria.

  1. Speed Networking (Ned, Justine)

Justine has ideas based on the AAPOR Speed Networking. 

  1. MAPOR conference attendee Code of Conduct (TBD)
  2. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

2021 Support Grants

Given the continued effects of COVID-19 on organizations and institutions, MAPOR Council will be offering two types of support grants for our 2021 Annual Conference: MAPOR Student Support Grant and MAPOR Colleague Support Grant. Please see details for each below.

1) MAPOR Student Support Grant

The MAPOR Student Support Award is intended to help support students to attend the MAPOR annual conference. The 2021 MAPOR Executive Council will award funding of up to $500, depending on the student’s needs and the needs of others in the MAPOR community.

Applicants need not be current MAPOR members, but are expected to join at the time of the Annual Conference. 

Applicants must: 

  1. Be students.
  2. Be willing to attend the Keynote Address, Pedagogy Hour, and additional networking events held during the Conference to be determined.

Preference will be given to:

  1. Those who might not be able to attend the Conference without some support from MAPOR.
  2. Those participating in the Conference by presenting a paper or poster, co-authoring a paper,or moderating a session.

This award is intended for people who would not be able to attend the conference unless they received supplemental funding from MAPOR.

Supporting materials:

The student must provide a cover letter that details their participation at the 2021 MAPOR conference, their expenses to attend the MAPOR conference and how much (if any) their university will contribute to the student’s Conference expenses. In addition, a letter of support from a faculty or staff member of no more than 300 words explaining why the applicant merits an award and how attendance at the Conference will enhance the applicant’s career in survey research or public opinion research is required to complete the application process.

Application Process:

An award application and letter of support should be emailed by September 30, 2021 to Dana Garbarski (dgarbarski@luc.edu) in order to be considered for the 2021 MAPOR Student Support Grant.

2) MAPOR Colleague Support Grant

The effects of Covid-19 on academic and private research organizations will be with us for a few years. The MAPOR Colleague Support Grant is intended to help people who work in any sector of survey research or public opinion research to attend the MAPOR Annual Conference. The 2021 MAPOR Executive Council will award funding of up to $500, depending on the colleague’s needs and the needs of others in the MAPOR community.

Applicants need not be current MAPOR members, but are expected to join at the time of the Annual Conference. 

Applicants must: 

  1. Currently work for pay (full-time or part-time) and have primary work responsibilities related to survey research or public opinion research.
  2. Be willing to attend the Keynote Address, Pedagogy Hour, and additional networking events held during the Conference to be determined.

Preference will be given to:

  1. Those who might not be able to attend the Conference without some support from MAPOR.
  2. Those participating in the Conference by presenting a paper or poster, co-authoring a paper,or moderating a session.

This award is intended for people who would not be able to attend the conference unless they received supplemental funding from MAPOR.

Supporting materials:

The applicant must provide a cover letter that details their participation at the 2021 MAPOR conference, their expenses to attend the MAPOR conference, and how much (if any) their organization will contribute to their Conference expenses. The cover letter should also explain how attendance at the Conference will enhance the applicant’s career in survey research or public opinion research.

Application Process: An award application and letter of support should be emailed by September 30, 2021 to Dana Garbarski (dgarbarski@luc.edu) in order to be considered for the 2021 MAPOR Colleague Support Grant.

2021 Student Paper Competition

The Midwest Association for Public Opinion Research invites eligible students to enter the association’s MAPOR Fellows Student Paper Competition. Two winning papers, the Doris A. Graber Award in public opinion and the Allan L. McCutcheon Award in survey research methodology, will receive $500 and one free conference registration. The winning papers also will be accepted for presentation during a session at the May 2022 AAPOR conference. 

Eligibility

For the purposes of this competition, an eligible student is someone enrolled in a graduate or undergraduate program at the time of the conference. A paper authored by more than one person is considered an eligible student paper only if all authors are students according to the above definition. Students need not be members of MAPOR. 

The topic of the paper must fall under one or both of MAPOR’s general areas of scholarship, which are (1) public opinion and (2) research methods in public opinion and survey research. When submitting, the author(s) must indicate the topic for which the paper should be considered. The papers need not be quantitative nor must they report data in order to qualify for consideration in this competition. Each student may be an author on only one paper submitted to the competition.

Procedure

1. Submit an abstract to the MAPOR conference at mapor.org. In addition to a title and abstract, you will be asked to provide the name, institutional affiliation, and email address for all authors. Students must provide the name and e-mail address of a faculty mentor when submitting their abstract. Abstracts can be submitted until 11:59pm CDT on Friday, July 2, 2021. 

2. Students whose papers have been accepted for the 2021 conference can have their papers considered for MAPOR Fellows Student Paper Competition.  Here are the requirements:

  • Send full paper  in Word format to Ronald Langley (langley@uky.edu ) by 11:59pm CDT, September 17, 2021. 
  •  Remove all acknowledgments and other identifying information and run “Inspect” in Word to remove all authorship information that Word stores in the document.
  • Include a title page with title, abstract, and the word count (number of words of text including footnotes).
    • Maximum length is 6,500 words of text including footnotes.
  • Put the following at the end of the manuscript and do not include them in the word count:  tables, references, and appendices.
  • All papers must adhere to the AAPOR Code of Professional Ethics and Practice. Review the information about the AAPOR Code of Professional Ethics & Practices and make sure this information is included in the appropriate places in the manuscript. (Please pay particular attention to the disclosure elements in Section III.)
  • Include the following in the email that accompanies your submission: 
    • A subject line that says:  MAPOR Student Paper Competition-Student Name
    • A statement that your manuscript includes the information required by the AAPOR Code of Professional Ethics and Practices.
    • The names and email addresses of all authors.
    • The USPS address, phone number, and email address of the contact author.
    • The name and email address of the faculty mentor for the paper.
  • Identify a faculty mentor and ask them to do the following:
    • Review the submission to ensure it meets professional standards of readability, grammar, and so forth. This ensures that the reviewers can attend to the substance of the paper.
    • Review the submission to verify that it does not exceed the length limitation
    • Send a brief email to Ronald Langley (langley@uky.edu ) by the deadline. The statement should:
      • Have a subject line that says:  MAPOR Student Paper Competition – [student name]
      • State that they have reviewed the submission to ensure that it meets professional standards and does not exceed length limitations
      •  Describe the contribution of the student(s) and the contributions (if any) of any faculty to the research design, execution, and writing.  

A committee composed of MAPOR Fellows will judge all papers submitted to the competition. Winners will be announced at the Friday Awards Session.

2021 Annual Conference

***We are extending the deadline for MAPOR abstracts to July 23rd***

Call for Participation

46th Annual Conference 

November 19-20, 2021

Held at the Embassy Suites Chicago Downtown (600 N. State Street) and Virtually (accessible via internet connection)

The Midwest Association for Public Opinion Research’s annual conference welcomes abstract submissions on any topic related to public opinion research, communication, or survey research methodology. This year, we are accepting submissions for the following types of presentations: papers, methodological briefs, posters, and panels of papers. We are particularly interested in papers that relate to our conference theme:

Reconnecting and Reevaluating: Assessing the Foundations and Future of Public Opinion Research

This year’s conference theme focuses on the MAPOR community’s chance to come together to reexamine survey, communication, and public opinion research. The 2021 conference provides an opportunity to explore what traditional methods, theories, and principles remain valid and which need further evolution and innovation during this period of significant societal change.  

We encourage abstract submissions on all facets of research related to public opinion, communication, survey research, and their methodologies. Topics may include but are not limited to: questionnaire design; interviewers’ role in data collection; total survey error; politics and public opinion; social media and public opinion; journalism, media, and public opinion; machine learning, big data, and data science; location and geographic information; challenges facing the field due to technological and societal shifts; the ethical use of public opinion and survey data; public opinion on social, economic, and political issues; data collection issues and strategies; qualitative and mixed-method research techniques; cross-cultural research; recruitment, participation, nonresponse; hard-to-reach populations; existing and new methods for collecting data from respondents; and data quality issues.

Format for 2021 Conference: The MAPOR Executive Council is planning for the 2021 Annual Conference to be held in person with a virtual option for participating as a presenter or attendee. The Council will continue to closely monitor health and safety protocols, and will communicate more details about the format later this summer.    

Submissions: Abstracts of 300 words or fewer can be submitted below. In addition to a title and abstract, you will be asked to provide the name, institutional affiliation, and email address for all authors. The same author’s name may appear as first author on a maximum of two submissions. To allow for blind review, please remove all personally identifying information from the abstract’s text before submission.

Note to student authors: If all authors are students who will be enrolled in an undergraduate or graduate program at the time of the conference, you may submit your paper to the MAPOR Fellows Student Paper Competition (see additional information on the 2021 MAPOR Fellows Student Paper Competition). When submitting a student paper to the competition, the student submitter will be asked to provide the name and e-mail address of a faculty mentor. The faculty mentor will be asked to send an email of 25 words or fewer endorsing the paper when the full paper is submitted.

Panel Proposals: Panels focus on a common theme and include 4 or 5 participants. A panel proposal requires a description of 300 words or fewer discussing the issues to be addressed and their importance. Also, submissions should list the potential panelists, their institutional affiliations, email addresses, and tentative titles of presentations. Panels related to the conference theme are especially encouraged.


Submission Information: All abstracts must be posted no later than 11:59pm CDT on Friday July 2nd, 2021. Accepted papers sharing a theme will be scheduled during a paper session. Papers with more individualized topics will be scheduled during a poster session. MAPOR considers both types of presentation equally valuable. All submitters will be notified via e-mail by August 31st of their abstract’s acceptance status. For questions or problems with the submission process, please contact the 2021 MAPOR conference chair, David Sterrett at: abstracts@mapor.org.

MAPOR Student and Colleague Support Grants: Given the continued effects of COVID-19 on organizations and institutions, MAPOR Council will be offering two types of support grants for our 2021 Annual Conference: MAPOR Student Support Grant and MAPOR Colleague Support Grant. Please see details for the MAPOR Student and Colleague Support Grants here.

Start your abstract submission here!

MAPOR Council Public Meeting Minutes–April 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

April 19, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to Kevin Ulrich who is working to support Lindsey Witt-Swanson as she transitions to Secretary-Treasurer. We are so grateful to Kevin for his knowledge and willingness to serve!

Agenda:

Attendees: Dana, Kevin, Lindsey, Hillary, Evgenia, David, Bob, Ned, Sara, Patrick, Justine, and Leah

  1. Approval of last meeting’s minutes

Minutes were approved from the March meeting.

  1. 2021 Conference             (David, Leah)
    1. Updates

The committee will look at the in-person vs. virtual breakout in the member survey and will administer another survey in July. They will then decide on format by Labor Day to get numbers to the hotel. The audio/visual vendor prices are really high and not really affordable even if they simply record the sessions ($15K) and post them on the website. David is going to go back to them again. There was a lot of discussion about using Zoom. We could have four Zoom rooms to coincide with the four physical session rooms. Virtual presenters could present live while virtual attendees can watch sessions live as well. David thought he could maybe get some RAs to help with the Zoom component, or have an additional position for each session in addition to the moderator. The hotel has updated microphones, monitors and other tech that we can use. David will schedule a walk-through with the hotel to test the tech abilities and decide what we need to buy. The abstract submission will ask how they plan to present if their abstract is accepted. 

  1. Member Survey (Lindsey, Kevin, Hillary)
    1. Updates

The Member survey had a 43% response rate. Evgenia will have the Member survey analyzed in the next 10 days. She emailed the results of the conference delivery type questions. 

  1. Treasurer’s Report                           (Lindsey, Kevin)
    1. Updates

Chase checking: $28,269.82

Chase savings: $46,968.49

The taxes are done. Lindsey will have access to the Chase account by the end of the month. The new CVent contract ($1300, needs to be signed by July 1) was approved by the membership.

  1. Communications                     (Justine)
    1. Newsletter
    2. Updates

The webinar information went on social media today. Justine will post more on social media between now and the webinar. The newsletter will go on the website very soon. Justine reached out to people who have major parts of the summer newsletter to start thinking about that content.

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

No updates

  1. Webinars             (Patrick, Lindsey)
    1. April Webinar update
    2. [2021 webinar in  October]

Patrick renewed the go to webinar service. The webinar dry run is scheduled with the presenters. The social media content has been shared with the presenters. They wanted to circulate it too. 

  1. Sponsorship (John, Bob, Dana)
    1. Updates

John is going through the old documentation, and will make a push post-AAPOR.

  1. Student Fellowship Program (Ned, Dana, Evgenia)
    1. Updates

The students will start meeting with the fellows. Dana will check in with them next month to see how it is going. 

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts
    2. Dana wants to submit the above Google doc with the call for abstracts. Send any feedback to Dana by the end of next Monday (4/26). Please use the comment feature.
  1. Outreach committee     (Evgenia, Bob, David)
    1. Kevin will share the participants of the past three conferences. Evgenia will send emails a few different groups two weeks after the call for abstracts goes out as a reminder. Evgenia would also like to identify individual professors to email if she can by end of June.
  1. Other committees that will have work at a later date/next council:
    1. Colleague grants/tiered registration (Ned, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
    5. Bylaws update (TBD)
  1. Other business?                                                                                                        

No other business

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes–March 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

March 22, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Lindsey taking on the Secretary/Treasurer role

Agenda:

Attendees: Dana, Kevin, David, Leah, Evgenia, John, Hillary, Patrick, Ned, Bob, Lindsey

Stephanie sent letter to the President resigning from her position on March 15th. Kevin put forward a motion for Lindsey to fill the position. Bob seconded. Membership voted and it was approved. 

  1. Approval of last meeting’s minutes

Minutes were approved from the February meeting

  1. 2021 Conference             (David/Leah)
    1. Updates

The hotel will be providing a quote on the use of their technology. In May, the committee will send communication out about the 2021 conference. The content of that communication language will be discussed in the April meeting. David reached out to a few potential speakers. They will also look at the member survey data to help determine the size of the room block needed.

  1. Member Survey               (Stephanie, Lindsey, Hillary)
    1. Updates

One more email reminder will be sent. The survey currently has a 37% response rate. The survey will remain open until the end of March. The results will go in the next newsletter, but we do not know when that is. Hillary will clean the data. Evgenia offered to analyze the data.

  1. Treasurer’s Report                               (Stephanie)
    1. Updates

Checking:  $28,544

Savings: $46,968

  1. Communications                     (Justine)
    1. Updates

No updates.

  1. Website                             (Patrick/Dana/Hillary)
    1. Updates

Dana will make the changes that Lindsey is the new Secretary/Treasurer. Patrick will change the secretary email to go to Lindsey in GoDaddy.

  1. Webinars             (Patrick/Lindsey)
    1. April Webinar update

Patrick has the website page done. Lindsey will communicate with the speakers. Patrick will take on the tech responsibilities.  Lindsey will send the emails to the MAPOR and AAPOR list serves. 

[2021 webinar in  October]

  1. Sponsorship (John, Bob, Dana)
    1. Updates

The committee continues to work on this. There was also discussion that there should be a continual conversation in relation to webinars and newsletters about sponsorship. Sponsorship is for the entire year and helps reduce webinar costs and such. Dana or John will draft something to send out to past sponsors.

  1. Student Fellowship Program (Ned, Dana, Evgenia)
    1. Updates

The deadline was extended by two weeks. Three fellowships were given. Thank you to Dana, Kevin and Ned who reviewed everything! They are now connecting the students with their identified mentors who they will meet with once a month. They are going to get feedback in the summer and end of the year from students and mentors to know how it went.

  1. Student/Early career programs                             (Ned, Dana, Stephanie, Evgenia, Leah)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts
    2. Updates from our meeting
    3. [ideas of spending operational reserves on expanding reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

People should give feedback in the next few weeks so Dana can incorporate it before the next month’s meeting

  1. Outreach committee     (Evgenia, Lindsey, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia wants to send an email to conference attendees and non-attendees (people who have left over the last few years). She has some college departments identified to email as well. The email will discuss the conference. Depending on how COVID continues, there may be an in person mixer in Chicago this summer. 

  1. Committee structure
    1. Updates and volunteers

Discussed with other business.

  1. Schedule September meeting
    1. DG proposing Zoom, Friday afternoon the third week of September

The meeting will take place through Zoom on a Friday from 1pm to 5pm CST.

  1. Other committees that will have work at a later date/next council:
    1. Colleague grants/tiered registration (Ned, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
    5. Bylaws update (TBD)

Lindsey, Kevin, and Stephanie are coming off other committees. Please consider helping with other committees. 

AAPOR is a great time to scout for future webinars and future MAPOR conference speakers. 

The webinar committee should look at the webinar topic information from the member survey to help identify requested topics and then use this information to scout for future webinar speakers during AAPOR.

  1. Other business?                                                                                                        

Evgenia suggested a session or panel on how to structure one’s work. David and Leah will see if there is room in the conference schedule.

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Stephanie, Lindsey, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana, Stephanie)
  10. Outreach committee (Evgenia, Lindsey, Kevin, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!