Announcements

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month is for Ben, Paul, and Curtiss. Thanks for
Ben’s effort to publish and disseminate the Spring Newsletter; and for Paul and Curtiss’ tireless effort to run a
successful campaign for the student fellowship program.! Thanks to all for your hard work and your service to
MAPOR.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for
leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry
employers to develop a thriving community that supports all MAPOR members, including students, scholars, and
professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among
regional professional associations. We are an inclusive and supportive community that enables our diverse
members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Alexandros, Benjamin, Beth, Caroline, Leah, Curtiss, Erik, Erin, Patrick, Jenny, Evgenia,
Lindsey, Paul, Rebecca, Brian, Erik
I. Secretary Treasurer’s Report (Semilla)

a. Financial updates

• AAPOR party, Brady West payment will be done today 5/2
• Checkings: $24,816.89
• Savings: $42,222.77
  b. Membership list updates
• 390 total members (not including AAPOR sheet)
• 323 non-students, 67 students
• nearly 30 new members from webinars!

II. 2025 Conference and contract renewal (Beth/Jenny/all)

a. Updates on contract renewal
b. Update on Conference support/50th committee
c. Membership and 2024 conference survey update

2024 conference

• Rob Santos has agreed to be the keynote (plenary) speaker. Pedagogy hour will be past presidents, still
  need a facilitator. Still need to figure out short course. Want to get abstract submissions up this month.
  Future conferences:
• We have contracts ready to sign for renweal (1 for each year of the renewal). Some differences below…
• In the past we have received a 10% discount on food and beverage spend and they will not be
  able to do that this year. They ARE going to give us a 10% discount on AV/IT set up. This is
  smaller portion of overall cost.
• They are not giving us free parking this year. Main concern with parking is getting all the stuff
  over to conference but will make it work.

III. Communications/Website (Benjamin/Patrick)

a. Newsletter and website updates
b. MAPORNET maintenance

• 65 complete membership surveys – takeaways below, and Patrick will forward responses once we close
  the survey.
• Overall, people are happy with conference, mostly planning on coming (~1/3 not sure). Patrick
  thinks we will be in better shape than AAPOR.
• Interest in expanded networking opportunities – this a plan if we seeing fewer submissions
• Newsletter got out woo!
• MAPORNET is to serve as a AAPORNET – we get in touch with folks, and folks can access their
  community. Do we need to replace it if folks aren’t using it? Consensus is yes. Friends of MAPOR list lives
  in CVENT, but we don’t want to send out emails that way and outlook is a bad workaround.
• CONCLUSION: Ben is going to reach out to other chapters/find a new host for MAPORNET. Mia is
  going to share membership lists. Jolene is happy to help in meantime.

IV. Awards, Grants, and Support Committee (Curtiss)

a. Updates on student fellowship program

• 4 applications for student fellowship program (about average)
• Going to review for the next month or so and then reach out to MAPOR fellows/mentors. Might reach
  out for suggestions for mentors as they review, otherwise are set.

V. Sponsorship (Leah)

a. Updates on events?

• Will start soliciting in earnest once AAPOR is over – individual and corporate sponsorship.
• Ben will update the “Donate Now” link on MAPOR website
• Leah will send Ben and Mia sponsorship information by the end of the month to update things as needed
  VI. Online Learning Committee (Rebecca)

a. Updates on Spring webinar?

• Well received, well attended. God mix of senior/junior staff.
• A lot of folks that registered but did not attend and will be sending out those recordings shortly.
  VII. Other business (Patrick)

a. AAPOR All chapter party slide prep

• Patrick and David will meet to get this finished.
• David, Lindsey, Caroline, Erin will be at AAPOR

Council members
President – Y. Patrick Hsieh
Vice President / President Elect – David Sterrett
Past President – Leah Dean
Conference Chair – Beth Fisher
Associate Conference Chair – Linsdey Witt-Swanson
Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator – Leah Dean
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Brian Wells, Erik Nisbet
Alexandros Gkotinakos, Evgenia Kapousouz
Proposed Committees
50th/Conference Committee – Beth, Justine, Leah, Kevin
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom
Secretary Treasurer Support – Semilla Stripp
Communications Support – Benjamin Schapiro, Brian Wells

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

April 4, 2025

12:30 – 2:00 CST / 1:30 pm – 3:00 pm EST

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month is for the Online Learning Committee
for the launch of the 2025 Spring Webinar Series! Thanks to all for your hard work and your service to MAPOR.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for
leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry
employers to develop a thriving community that supports all MAPOR members, including students, scholars, and
professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among
regional professional associations. We are an inclusive and supportive community that enables our diverse
members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Alexandros, Benjamin, Beth, Brian, David, Lean, Crutiss, Erik, Erin, Patrick, Jenny, Lindsey,
Rebecca
Minutes are approved – note edit of $1000 commitment to AAPOR party (corrected from $500).
I. Secretary Treasurer’s Report (Semilla)

a. Financial updates
● RTI sponsorship check? YES
● Checkings: $23,086.47
● Savings: $42,222.43
b. Membership list updates
● 358 total members
● 305 non-students, 53 students

II. 2025 Conference and contract renewal (Beth/Jenny/all)

a. Updates on contract renewal?

• Need to make a decision soon about the dates or we might lose them. Do we want to
  wait until we have the membership survey back, at risk of losing some options? Could
  use the post-conference survey as a gut-check.
• Don’t want to wait to decide since the survey is not even out yet. We are comfortable
  NOT using the survey as a deciding factor and making a decision as a group.
• People during the conference said to move it, choice in Oct was by far the least popular.
  Discussion during the business meeting seemed in favor of moving to an earlier
  weekend.
• Consensus that we want to move it a week earlier and to keep it Fri/Sat
• Curtiss said from student perspective – moving a week earlier is great, keeping
  Fri/Sat is better
• This is a commitment to all 3 years (2026-2028).
• MOTION TO APPROVE MOVING THE 2026-28 CONFERENCE DATE UP 1 WEEK (2ND WEEK
  OF NOVEMBER)
• ALL IN FAVOR, motion approved
• We are CUTTING this question from the membership survey.
  b. Conference support/50th committee?
  c. Planning ahead for the conference support from AAPOR experience
  d. Membership and 2024 conference survey update
• Set with pedagogy hour. Email out to Ron Santos about being the keynote speaker.
• Beth is working on moving the call for abstracts up a little earlier.

III. Communications/Website (Benjamin/Patrick)
a. Membership survey will launch ASAP https://us1se.voxco.com/SE/1215/MAPOR2025/)

• Patrick about done with edits from Lindsey and Jenny and then will work with Ben to
  send the invitation out via MAPOR outlook.
• Will be out sometime today. Ben and Patrick staying on to work on logistics.
  b. Other Updates?
• Microsoft is moving to 2-factor authentication for our MAPOR accounts. Oof. Figuring
  out a long term solution.
• For the moment, if you need access to MAPOR account. send a message to Ben
• If you need access to OLC, send a message to Rebecca
• If you need access to Abstracts, message Beth
• If we come up with 1-2 months of regularly scheduled content then we will reach people.
  Do we want to do this and make an effort here?
• Lindsey – priority should be the newsletter for members. David, seconded.
• Alex volunteered to help with newsletter, outreach
• Not mutually exclusive – can do both newsletter AND social media
• Benjamin will send out newsletter next week once member survey is ready
  IV. Awards, Grants, and Support Committee (Curtiss)

a. Updates on events?

• Curtiss has announcements ready to go, will share with Benjamin for both website and
  newsletter

V. Sponsorship (Leah)

a. Updates on events?

• Goals:

1. Reorganize corporate sponsorship tiers to include sustaining sponsor and add separation
   at lower tiers so folks won’t balk with all the goings-on.
2. Add individual level sponsorships: similar tiers system that emphasize every bit counts

• NOTE – tier is more than cost of what you are getting
• Look into corporate matching at some point
• Bump up the tiers more $$$
• Action item – make name of tiers cuter / more fun
• i.e., A little generous / Somewhat generous / Very generous / Extremely
  generous
• Needs
• CVENT sponsorship pages for individual and corporate (or same as long as we have way
  of indicating if it corporate or individual and works in CVENT), update website page
• Do we want to increase the number of conference registrants for higher tiers this year? Rebecca
  makes the point we would need to maintain in the future.
• Leah looking into historical usage of these free registrations from sponsors
• Option for it to be one-off rather than policy change
• Commercial sector, market research, consulting firms good target for sponsorship but do not
  have a lot of presentations usually, so might not need the registrations
• Will likely have lower sponsorships this year, would like to put this out to membership sooner
  rather than later for longer runway (comes from Leah/Patrick)
• Should launch corporate/individual at same time, but

VI. Online Learning Committee (Rebecca)

a. Updates on events?

• Have a full series ready to go, first one is next 4/11, 4/25, 5/2 .
• Announced on AAPOR and AAPORNET – expand to networks. Free for MAPOR members, you can
  join to get a discount. A lot of registrants already, including some paid.

VII. Other business

a. AAPOR All chapter party sponsorship discussion and decision

• Discussion of offsite vs onsite, big party.
• Do we want the $1500 vs $1000 vs $500 donation?
• Money will not be a deal breaker one way or another, but we would be able to use that
  $500 in other ways e.g., bring more folks to MAPOR
• MOTION TO SPONSOR MAPOR ALL-CHAPTER PARTY WITH $500.
• VOTED: unanimous in favor of motion
• Patrick will communicate to AAPOR.

Council members
President – Y. Patrick Hsieh
Vice President / President Elect – David Sterrett
Past President – Leah Dean
Conference Chair – Beth Fisher
Associate Conference Chair – Linsdey Witt-Swanson
Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator – Leah Dean

Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Brian Wells, Erik Nisbet
Alexandros Gkotinakos, Evgenia Kapousouz
Proposed Committees
50th/Conference Committee – Beth, Justine, Leah, Kevin
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom
Secretary Treasurer Support – Semilla Stripp
Communications Support – Benjamin Schapiro, Brian Wells

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

March 7, 2025

12:30 – 2:00 CST / 1:30 pm – 3:00pm EST

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month is for Beth and the conference
committee for the steady working on the 50th anniversary event and the annual conference planning! Thanks to
all for your hard work and your service to MAPOR.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for
leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry
employers to develop a thriving community that supports all MAPOR members, including students, scholars, and
professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among
regional professional associations. We are an inclusive and supportive community that enables our diverse
members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Lindsey, Semilla, Alex, Ben, Beth, Brian, David, Caroline, Leah, Curtiss, Erin, Patrick, Jenny, Paul,
Rebecca, Jerry, Erik
I. Secretary Treasurer’s Report (Semilla)

a. Financial updates
● Checkings: $22,270.35
● Savings: $42,222.08
b. Membership list updates
● 325 total members
● 278 non-students, 47 students

• Leah and Patrick are poking around sponsorship stuff on Drive to try to track down 2024 conference
  money from RTI. Stay tuned here
• Taxes are paid for the year. Will need to update the address at some point for our business (taxes, bank,
  website) – all currently linked to 55E

II. 2025 Conference and contract renewal (Beth/Jenny/all)

a. Updates on contract renewal?
b. Conference support/50th committee?

c. Planning ahead for the conference support from AAPOR experience
d. Membership and 2024 conference survey update

• Working on pedagogy hour and keynote, looking at a panel of past presidents. Thinking of Rob Santos as
  keynote – some changes here since he is no longer head of Census, but Rene (NORC) is working on
  introductions here.
• Cost to update logo is $1,450 and cost for one-time use 50th anniversary logo is 1,025(or vice versa, kind
  of a buy one get one).
• Jenny – why did we decide it was needed?
• Leah – this was an add on that we asked the vendor about when we were planning to update for
  the 50th. MAPOR logo is relatively new so don’t really need to, was more of an add on.
• David does not think it is a huge needed change.
• Jerry/Erin/Rebecca have optics concerning spending $$ here.
• Ben – this was with thought we could order a bunch of new swag. But have not been bringing
  swag to AAPOR so this is not super urgent.
• Beth is going to reach out to the designer to get the last possible decision date for the conference, and
  can circle back.
• Met to discuss challenges around attendance. Beth has some draft poll questions for membership – can
  we incorporate into Patrick’s draft?
• Did you attend the MAPOR conference last year?
• If you had to decide today, would you commit to attending this year’s conference in the fall?
• Would you take advantage of the following if offered as a part of the upcoming MAPOR
  conference:
  ● Expanded networking opportunities
  ● Mailing list for room sharing
  ● Opportunity to sponsor registration for a colleague
  ● Opportunity to receive sponsorship from a colleague
• David agrees fundraising for MAPOR is a good idea and would wait for a bit (after AAPOR, closer to
  MAPOR) especially since locked into a hotel, smaller financial burden, and who knows. Jenny, Curtiss,
  Semilla agree. Ben suggests sharing our timeline/gist of conversation with membership. Paul agrees and
  timing and signaling considerations seem important right now.
• Next steps (for Patrick) – we will communicate more as we know more, will send a fuller survey
  sometimes later in summer. Ask about attendance (Yes/No/DK) to get sense of where people are at, plan
  to follow up.

III. Communications/Website (Benjamin)

a. Updates?

• Ben wants to send a newsletter out with the membership survey. Will reach out to Mia and Curtiss with
  some questions, and will reiterate messaging from Patrick.
• Send personal emails to Ben in case professional emails are at risk.
  IV. Awards, Grants, and Support Committee (Curtiss)

a. Updates on events?

• Putting out the call for student mentorship program and will get ball rolling on student paper
  competition with fellows. Will review in April. Curtiss will reach out to Mary at the end of month to get
  her looped into the student paper competition. Will stay tuned for sponsorship and such.

V. Sponsorship (Leah)

a. Updates on events?

• No updates here. Have the list of ‘25 sponsors to reach out to. Want to wait until after AAPOR to start
  communication so things will be more stable.

VI. Online Learning Committee (Rebecca)

a. Updates on events?

• There will be an ask from Gina about “skill based” webinar ideas. Class on R, AI workshop, career panel.
• Current thought is to do a series about polling in April. Goal is 3 webinars, will reach out to David for
  help.
• 1) how to do polling – what makes a poll accurate, short term, how do we get trust, etc.
• 2) bias in polling – weighting on past vote (Brady West, pollster, academic and practical)
• 3) Special topics in polling – bring in a couple of different folks on a panel here (Blue Wall,
  challenges in midwest, etc.)
• Should we make these free for all attendees?
• Our current model is students are free, members pay $30, nonmembers pay $50, nonmembers +
  membership pay 60$.
• Also usually also do honorariums for speakers ($200 for speakers, $100 if panel). Many people
  donate their honorarium/or do not take it.
• We usually break even, or make a small profit.
• David and Lindsey support making it free especially in the current climate.
• Consensus is to make it free for members, and push membership for folks who are not members (and
  that is minimal cost)
• Ask not to make this on CVENT so we don’t get charged. Rebecca is on board here.
• Honor system seems fine for membership but otherwise might be some policing
• VOTED IN COUNCIL: all pass as motion and agree to reduce cost for this series of webinars to free for
  members.
• Erik, Paul, Jerry flag need for professional development workshops, networking, etc. at both chapter and
  national level. Maybe multiple chapters can pitch in here. Can be asynchronous online vs. synchronous or
  in-person.
• Patrick will relay this idea to Gina and will ‘cc Rebecca
• Beth – conference has talked about potentially offering more opportunities for networking this year
  VII. Other business

a. AAPOR attendance (see Patrick 3/7 email)

• Patrick has told folks that we can’t match last year, but could pay $1000 for the chapter party.
• Patrick wonders if we should sponsor at least one EC member to attend in order to have a
  preference, run the MAPOR booth, etc. Jenny and Caroline will definitely be at AAPOR,
  Curtiss will likely be at AAPOR, David and/or Lindsey will likely be there. Erik will be at
  WAPOR so can stay on for AAPOR if need be. Have plenty of coverage so do not need to
  worry about this. Consensus here is to use resources for the MAPOR conference in Nov.
• See above for more on this discussion

Council members
President – Y. Patrick Hsieh
Vice President / President Elect – David Sterrett
Past President – Leah Dean
Conference Chair – Beth Fisher
Associate Conference Chair – Linsdey Witt-Swanson
Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator – Leah Dean
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Brian Wells, Erik Nisbet
Alexandros Gkotinakos, Evgenia Kapousouz
Proposed Committees
50th/Conference Committee – Beth, Justine, Leah, Kevin
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom
Secretary Treasurer Support – Semilla Stripp
Communications Support – Benjamin Schapiro, Brian Wells

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month is for Beth and the conference
committee for the steady working on the 50th anniversary event and the annual conference planning! Thanks to
all for your hard work and your service to MAPOR.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for
leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry
employers to develop a thriving community that supports all MAPOR members, including students, scholars, and
professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among
regional professional associations. We are an inclusive and supportive community that enables our diverse
members to achieve their educational, professional development, and networking goals. 
Attendees: Semilla, Patrick, David, Alexandros, Rebecca, Curtiss, Evgenia, Jenny, Erik, Paul, Erin
January meeting minutes approved.
Agenda:
I. 2024 Conference Debrief (Jenny/Beth/Leah)

a. Thank you notes to sponsors?

• Unsure, Patrick will check in with Leah

II. 2025 Conference and contract renewal (Beth/Jenny/all)

a. Updates on contract renewal?

• Contract would be for 2026-2028. If we can decide on a couple they can lock in those weekends
  for a few months until we make our decision.
• Agreement that these are the four dates we should focus on moving forward.

2026 2027 2028

Date of
Thanksgiving

Nov 26 Nov 25 Nov 23

Option 1
(current)

Fri Nov 20 – Sat Nov 21
$244 King
$264 D/D

Fri Nov 19 – Sat Nov 20
$249 King
$269 D/D

Fri Nov 17 – Sat Nov 18
$254 King
$274 D/D

Option 2 Thu Nov 19 – Fri Nov 20
$219 King/$239 D/D

Thu Nov 18 – Fri Nov 19
$225 King/$245 D/D

Thu Nov 16 – Fri Nov 17
$231 King/$251 D/D

Option 3 Fri Nov 13 – Sat Nov 14
$229 King/$249 D/D

Fri Nov 12 – Thu Nov 13
$235 King/$255 D/D

Fri Nov 10 – Sat Nov 11
$242 King/$262 D/D

Option 4 Thu Nov 12 – Fri Nov 13
$199 King/$219 D/D

Thu Nov 11 – Fri Nov 12
$209 King/$229 D/D

Thu Nov 9 – Fri Nov 10
$219 King/$239 D/D

• Conference poll results were split between days of week, but people prefer a week earlier. But
  keep in mind that these are only among folks who were at the survey. Key is people who aren’t
  attending but would if we moved it. Some more notes on member surveys at bottom of minutes.
• Goal is to get a survey out in Feb, have feedback by the next time we meet in March. Concern
  here is that the hotel might not be able to hold – prioritize holding weekend options (Option 1
  and Option 3) for now.
  b. Conference support/50th committee?
• Reached out to vendors
• Will have meeting with conference support committee next week to keep on planning
• Important to figure out timelines for decisions here, too. Jenny said it was very late last year for
  most things (dinners, etc.). The one thing that we would need to know as early as possible would
  be if we need to cut down to 1 day (but that is the worst possible option for everything).
• Can have less programming if need to and have more conversation, safe space, discussions, etc.
  if needed. Therapy dogs!

III. Secretary Treasurer’s Report (Semilla/Lindsey)

a. Financial updates

• Checkings: $20,749.41
• Savings: $42,221.76
  b. Membership list updates
• 299 total members
• 256 non-students, 43 students
• Will be working on taxes this coming month
• Still awaiting sponsorship money from RTI – get

IV. Communications/Website (Benjamin)

a. Officer page updated

• Officer pages are updated, reach out to Ben if need anything else there.
• Stay tuned for more updates here

V. Awards, Grants, and Support Committee (Curtiss)

• Nothing to report. But will probably get things rolling for March soon.

VI. Sponsorship (Leah)

• Leah checking in with Justine about thank you notes for 2024 sponsors
• Leah is going to coordinate a handoff between 2024 and 2025 sponsorship. Have some more ideas for
  new sponsors and things still a big unknown with the current climate.
• Talk about some plans for a scaled back 50th/conference in case sponsorship is not where it has been in
  past years due to changes in federal funding.

VII. Online Learning Committee (Rebecca)

a. Updates on events?

• Had a great discussion talking about ideas for OLC. Going to focus in on Spring on something
  related to polling – combination of webinars that might be more webinar series on polling.
• Crumbling blue wall (focus on Midwest)
• More knowledge transfer from members
• David going to join next meeting to add some ideas about speakers and specific topics
• Should the audience be members or more broad to attract new people? Goal might be a
  combination with some webinars that are more public facing and some that are more internal.
• Does OLC need anything on the membership survey? Yes, Rebecca will send Patrick some ideas
  about what type of topics people want to see in the coming year. Will send it in next week or so.
  VIII. Other business (Erik)

a. concerns on the impacts of recent government changes for the organization

• Erik noted that AAPOR is seeing at least a 30% drop in attendance and $300k in the hole and is
  looking to combine conferences with WAPOR to shore them up a bit (likely will not happen).
  What are the implications for MAPOR?
• Jenny noted that a big hit to attendance is from federal employees. MAPOR likely does not have
  as big of a presence from federal employees. Should go through the list of attendees to see if
  anyone is a federal employee.
• Hard to understand downstream effects on federal grants and funding and companies who use
  that for funding professional development. People might have to dramatically cut down
  attendance or might be fine, it is hard to say right now. Very, very unknown and the timeline of
  figuring this out is unclear.
• MAPOR would likely be less impacted since it is much lower cost to the company (or individual).
• Academic side is also very unknown with grant funding.
• Do we want to add a question to member survey getting at this? Ask about changes to federal
  funding impacting your plans to attend, add as a reason for folks who are not likely to come, etc.
• Thinking through plans for scaled back 50th in case sponsorship is lower
  b. Membership and 2024 conference survey update
• Send out to MAPOR list (or friends of MAPOR).
• Survey has follow ups for folks who could not attend conference – why, would changing date
  change things, etc.
• Should we ask follow ups about folks who only went to 1 day of conference? It seems like this is
  not super common (especially this year). But it might be harder for companies (e.g., NORC) to
  cover 2 work days if we move to a Thurs/Fri option. So it might be worth asking.
• Suggestion to incorporate specific cost information that Jenny shared into the survey (Q12).
• Add in a question about how likely you are to go. Could do a grid of likelihood to attend x date
  options (include hotel rate).
• 30-40% of attendees use room block (closer to 40% use hotel in general)

Council members
President – Y. Patrick Hsieh
Vice President / President Elect – David Sterrett
Past President – Leah Dean
Conference Chair – Beth Fisher
Associate Conference Chair – Linsdey Witt-Swanson
Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator – Leah Dean
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Brian Wells, Erik Nisbet
Alexandros Gkotinakos, Evgenia Kapousouz
Proposed Committees
50th/Conference Committee – Beth, Justine, Leah, Kevin
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom
Secretary Treasurer Support – Semilla Stripp
Communications Support – Benjamin Schapiro, Brian Wells

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month is for Justine, Jenny and Beth for
working on the conference attendee survey and planning for the hotel contract renewal! Thanks to all for your
hard work and your service to MAPOR.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for
leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry
employers to develop a thriving community that supports all MAPOR members, including students, scholars, and
professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among
regional professional associations. We are an inclusive and supportive community that enables our diverse
members to achieve their educational, professional development, and networking goals. 
Attendees: Lindsey, Patrick, Leah, David, Curtiss, Ben, Beth, Alexandros, Erik, Mia, Rebecca, Brian, Evgenia, Erin, Jenny, and
Caroline,
Agenda:
I. Welcome Executive Council!

a. New members: Brian Wells, Erik Nisbet, Alexandros Gkotinakos
b. Introductions
II. MAPOR documents and procedures

a. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
b. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
c. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/
III. 2024-2025 Council Transition (Patrick/All)

a. MAPOR Outlook update status?
i. This is updated and emails should forward to Patrick and Mia. Patrick will send Ben a list
of people to receive the MAPOR EC emails.
b. Does everyone have access to Google Drive: MAPOR?
i. Ben asked the new members to confirm they have access.

IV. 2024 Conference Debrief (Jenny/Beth/Leah)

a. All expenses paid
b. Thank you notes to sponsors?
i. Leah will check in with Justine to see what needs to be done with this.
V. 2025 Conference and contract renewal (Beth/Jenny/all)
a. Conference attendee survey result discussion: 59 started it with 53 responses, mostly from the
conference dates, with the results of:
i. Days of the week:

1. Keep it Friday/Saturday (22 votes)
2. Make it Thursday/Friday (21 votes)
3. No preference (9 votes)
   ii. Conference week (first choice, second choice)
4. Move it one weekend earlier in November (so the second Friday before
   Thanksgiving) (30 votes, 19 votes)
5. Leave it as is (16 votes, 10 votes)
6. Move it to October (7 votes, 24 votes)

b. Parameters for contract renewal?
c. Conference support/50th committee
The membership survey should go out before the February meeting. Patrick went through the conference
survey results above and asked for next steps. David suggested we ask this again in the membership
survey while also giving more information about cost savings that were shared in the business meeting
so people can give an educated response. Others agreed. Jenny has requested price information from the
hotel if we did move weeks. Curtiss asked that we look at the results by membership type
(General/Student) after the survey is conducted. Jenny will work with the hotel on the contract
renewal/renegotiation.
The 50 th committee is meeting monthly. Currently, they are working on the logo redesign. They are
looking to send the save the date in March and are finalizing the conference theme and keynote speaker.
They are working to open the call for abstracts in early April with the same deadline.

VI. Secretary Treasurer’s Report (Semilla/Lindsey)

a. Financial updates
● Checking: $21,109.49
● Savings: $42,221.41
b. Membership list updates
i. 266 members (229 non-students, 37 students)

One student support grantee hasn’t been paid, but Mia and Paul have reached out multiple times. The
Indiana University sponsorship check is in the mail. Mia will get the membership list uploaded, but she is
untangling some of the AAPOR list information they sent. Next up is to get the taxes done and circulate
the December minutes.

VII. Communications/Website (Benjamin)

a. Headshots for new members
b. Officer page update
c. Website overhaul status update
Erik and Alexandros will send Ben headshots to use. Officers on the website are updated, and Ben is
working on the website overhaul.

VIII. Awards, Grants, and Support Committee (Curtiss)
They will look at possibly getting the fellowship program application up early to correspond with the
abstract timeline. Leah is going to send Curtiss the AAPOR request on student paper winners information
request.

IX. Sponsorship (Leah)

Leah and Justine are working on a hand off.

X. Online Learning Committee (Rebecca)
They are looking to do something around polling this spring. Jerry and Erin will continue on the
committee and Erik is joining. Rebecca will get some meetings on the books. David offered to help think
through polling/political science folks to include in the spring event.

XI. Other business

AAPOR reached out to see what our lifetime membership rules are. Rebecca said they did make the
MAPOR webinars available to AAPOR honorary lifetime membership. Our bylaws state that only MAPOR
fellows are honorary lifetime members. That is what Leah will share with AAPOR.

Council members
President – Y. Patrick Hsieh
Vice President / President Elect – David Sterrett
Past President – Leah Dean
Conference Chair – Beth Fisher
Associate Conference Chair – Lindsey Witt-Swanson
Secretary-Treasurer – Semilla Stripp

Sponsorship Coordinator – Leah Dean
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Brian Wells, Erik Nisbet
Alexandros Gkotinakos, Evgenia Kapousouz
Proposed Committees
50th/Conference Committee – Beth, Justine, Leah, Kevin
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom
Secretary Treasurer Support – Semilla Stripp
Communications Support – Benjamin Schapiro, Brian Wells

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: A big thank you to Justine for leading today!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Benjamin, Beth, David, Curtiss, Patrick, Justine, Lindsey, Rebecca, Jenny, Paul, Yorkow

I. Approve September Minutes: 09.13.24 MAPOR MINUTES.docx – Google Docs

Approved

II. 2024 Conference (Jenny)

a. Conference updates:
i. Update on numbers
ii. Program finalized except for getting final confirmation from a few moderators
iii. Typical “run of show” for keynote and pedagogy?

1. Tristanne from AAPOR will be joining us and will talk about AAPOR

b. 2025/50th anniversary planning committee (Beth)

Program is totally finalized. Jenny sent it to Ben and it is ready for him to post. The only changes to come
are one moderator who might change, and ads/sponsorship.
Have 55 registered so far, assuming it will get a big influx in early Nov at the end of early bird. As soon as
early bird closes we can start pairing people for networking and coffee.

Chair of the student paper competition will do their own announcement (up to them and Leah to decide)
and Leah will do the fellowship announcement. Any changes to Leah’s schedule, Justine will step in and
take over.
Need to have plans for things like storage units, etc. Ben and Beth and Mia volunteered (can walk over
from NORC on Thursday).
Reimbursement for speakers etc. can come however they need – some people give them receipts while
they are there, some people email them, whatever is fine.
Leah and Justine have co-roped themselves into the 2025/50th anniversary planning committee. Beth is
sending an email now to figure out when to discuss. Tom Smith wants to do a history of MAPOR type
presentation and is looking for an old program. Ned English might have it, Tom might have a physical
copy, stay tuned. Ben is following up with Ben.
III. Secretary Treasurer’s Report (Semilla)

a. Financial updates
● Checking: $20,557.36
● Savings: $42,220.37
b. Membership list updates
● 352 non-students, 67 students, 419 total

IL Tax exemption requires a much more beefed up website, promotional materials, communications,
really selling MAPOR as an educational institution. It is not so much that we don’t DO it, its more that we
don’t have anything to point to. Not in bandwidth this year, but maybe pitch it on the 50th if we are
redoing the website or making new materials we can add educational highlights. It is not a small amount
of money (hotel tax is the main thing). Might be worth revisiting.
IV. Communications/Website (Benjamin)

a. Spring newsletter

Newsletter is finalized other than the OLC update. Ben wants to send out by Monday so Rebecca will
send over if it is finalized, otherwise it will go out. Monday.
V. Awards, Grants, and Support Committee
Have gotten 5 grants between students and colleagues. Keeping open on the 21st of the month. Nearing
our budget line for the first time in a long time (3,000).
Student paper competition has 6 submissions!
As soon as early bird closes, Curtiss will send over the list of students to start organizing student/early
career happy hour and networking lunch.
VI. Sponsorship (Justine)
Justine has a weird email issue with bounce backs when she is emailing people so is moving everything to
her personal email so is working through that. Justine will get everything over to Jenny as it comes in

stay tuned. We have 5 frequent fliers who have not been able to get in touch with Justine so hoping to
have more money soon.
One of sponsors has jumped from $1,00 to $3,000 and wants it to go towards student grant support. Can
talk about how we can do that (can we actually put it towards that, or does it just go in general fund and
we acknowledge, etc.)
We are at $13,000 committed (goal is $18,000) with more still to come hopefully once Justine can
actually email people.
We have ~4 new sponsors (goal is 5).
The ask has also included foreshadowing for a bigger ask for 50th anniversary.
VII. Online Learning Committee (Rebecca)

a. October Webinar on AI
The Kelly sisters are on the ropes for AI 101 (have offered Nov 1 and Nov 8, Nov 15 in their back
pocket). Really basics and intro level things related to AI. Waiting on them for a date and then Jerry
will send details around. Marketing it is as a good intro to coming to conference because it will tie in
to a lot of Trent’s content.
VIII. Other business

a. MAPOR Fellow Voting – VOTE BY THE END OF THE DAY!
b. Conduct policy passed – Received 113 votes (89% For, 7% Against, 4% Abstain)
i. Will announce at the business meeting
c. Business meeting slides – Leah will email those who need to contribute
d. Leah will make reservation for council’s saturday conference lunch – let her know asap if
you’re unable to attend

Council members
President – Leah Dean
Vice President / President Elect – Y. Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: A big thank you to Jenny for all of her continued hard work on the
conference!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Attendees: Curtiss, Jerry, Lindsey, Ben, Jenny, Justine, Leah, Mia, David, Rebecca, Beth, Patrick, and Erin
Agenda:
I. Approve August Minutes: 08.09.24 MINUTES.docx

Approved.

II. 2024 Conference (Jenny)

a. 2025/50th anniversary planning committee (Beth)
i. Justine, Leah will also sit on committee
Jenny circulated the preliminary program last week. They weren’t quite sure how long to
stretch out Saturday. The short course will start at 8:30am on Friday, a little later than
usual.
The Sponsor tables are typically set up throughout the morning of Friday. Jenny and Beth
are working with the hotel to figure out a reception flow that will hopefully allow space
for drinks, sponsors, and conversation. There was talk of having some coffee over by the
sponsorship tables, but there was a concern non-MAPOR guests may be more likely to
drink MAPOR coffee, which isn’t cheap.

There are two students who would like to present but if they can present depends on if
they get assistance grants. Curtiss said they can send the applications now, but
explained why we tend to wait until registration opened. The application website is up-
to-date and ready to go. The support opportunities were included in the registration
information. Jenny will send all the students who are presenting an email with the link.
The registration details and fees need to be set and then registration can open.
Registration is going up to $130 for early bird and $150 after per the three-year plan.
Student pricing will remain the same. The membership costs will be removed. The lunch
will stay at $40 and sponsorship can subsidize the additional lunch costs. The short
course will stay at $35. The COVID language will be removed. Jenny will finalize the
preliminary conference draft to post to the website with the goal of opening registration
early next week. Beth is working on an update on the full color version of the program.
We confirmed that we need large binder clips for the poster session. Lindsey and Mia will
add them to the Secretary/Treasurer shopping list.
Our Embassy Suites contract expires after next year. The group agreed to continue
working with them. Leah explained how the last contract went (very easy). The location
is good, but the conference timing was discussed. The weekend before Thanksgiving
leads to higher hotel room rates, but all other costs would stay the same. Leah will let
them know that we want another contract but need to think about dates.
Beth will look for a time for the 50 th anniversary committee to meet.

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
● Checking: $20,916.16
● Savings: $42,220.02
b. Membership list updates
● 348 non-students, 64 students, 412 total
c. Zoom – Lindsey updated the credit card, so should be all set.
d. iAccess – changing contact, but the contact is now ghosting Lindsey. She’ll keep trying to
reach him.

IV. Communications/Website (Benjamin)

a. Spring newsletter
Ben apologized for not sending out the newsletter. He is going to spend some time on the
website this weekend.
V. Awards, Grants, and Support Committee

Curtiss is preparing to send the papers to the fellows at the end of the month. See the
conference update for the grants update.

VI. Sponsorship (Justine)

Justine rolled out outreach a little differently in a tiered approach. We rolled out a new,
sustaining sponsor level of $3,000 or more.

VII. Online Learning Committee (Rebecca)

a. October Webinar on AI
The Kelly sisters will do an introductory session on AI. The committee is speaking with Trent
to make sure the webinar doesn’t overlap with Trent’s keynote at the conference.

VIII. Other business

a. MAPOR council nominations (Leah)
People did submit names to the request for nominations. Ben and David are running for
President and Lindsey is running from Secretary/Treasurer. Leah will be reaching out about
head shots and bios. Others reached out to help as a member at large.
A person from Georgia (the country) has offered to help but has never attended the
conference. Jenny shared that she thinks it is a reasonable expectation to expect people on
committee to attend at least sometimes. David asked if we need to institute a minimum
expectation for being Member at Large. Attended a conference? Been involved? Jerry asked
if she could help with the webinars. Mia also suggested referring her to WAPOR. Erin
wondered if this person possibly reached out to other regional chapters. Leah will reach back
out to her.
Council members
President – Leah Dean
Vice President / President Elect – Y. Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow

Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: A big thank you to Jenny for all of her continued hard work on the
conference!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Attendees: Semilla, Carlye, Beth, Leah, Curtiss, Erin, Evgenia, Patrick, Jenny, Yorkow, Paul,
Rebecca, Jerry
Agenda:
I. Approve July Minutes: 07.12.24 MINUTES.docx

• Approved
  II. 2024 Conference (Jenny)

a. Abstract submissions:
i. 73 papers; 3 posters; 1 panel session
ii. Student paper submissions – 15!
iii. 16 sessions – 4 blocks of presentations versus 5 blocks
iv. 1 submission to discuss.
b. Sending abstract notifications
i. Virtual presentations?
c. Conference registration fee
d. Conference registration
e. Budget
f. Short course questions – number of attendees from last 5 years; break?
g. Conference Program – design and printing
h. 2025/50th anniversary planning committee (Beth)

• A bit lower than last year, but other conferences have trended down as well so feels comfortable
  closing the submissions. Had 15 student submissions (compared to 2 last year). Jenny and Curtiss
  are touching base about who to send student paper submissions to.
• Pros and cons to 4 vs 5 presentation blocks (shortened time/leaving early and reduced cost vs
  diversity of sessions, funding). Option to start later on Sunday (9am instead of 8am)? Jenny is
  going to play around with schedules and circulate options.
• Abstract to discuss. Grad student, no current/past association with MAPOR. Concern is that it
  will become political speech. Jerry noted that it is not seemingly based on much theory or
  backing, and there is no data in hand, so unsure if they have conducted the survey. Leah agreed.
  Evgenia noted that we have accepted other work that has not been conducted yet. Patrick noted
  that there are theoretical holes here and does not fit into conference themes/papers. Consensus
  is there are many good reasons to reject it. Jerry had the idea to redact mentions of Russia from
  the abstract and send to Fellows with rubric for accept/reject decision. Jenny is going back to this
  person and asking for more information about theory and themes for presentation and we will
  go from there. Jenny is going to reach out to David and Dana (other past chairs) for advice.
• We are not giving the option to present virtually (one person asked last year and backed out).
• Once we send out acceptances for abstracts and have a preliminary program, we can send out
  conference registration fee/acceptance. By the time we meet in early Sept, it should be ready to
  go out. Registration fee is supposed to go up ($5?) this year.
• Jerry suggests inviting Tristanne to give the AAPOR keynote speech. Jenny reached out about a
  month ago and is going to follow up.
• Working with Embassy Suites to get everything in place, planning to replicate everything we did
  before so the price will be relatively similar to last year.
• Number of short course attendees has ranged from 2-12 in past 5 years. Up to them if they need
  a break.
• Beth is following up about conference program printing.
  III. Secretary Treasurer’s Report (Semilla)

a. Financial updates
● Checking: $20,904.96
● Savings: $42,219.68
b. Membership list updates
● 347 non-students, 64 students, 411 total
c. Zoom – can Lindsey get the log-in from someone?
d. iAccess

• Rebecca is following up with Zoom information
• Changing the contact on the iAccess account is difficult – we still had Jolene Smyth and Kevin
  Ulrich (past Sec/Treas’s) on the account, but no one is authorized to close the account. David
  Chearo (Secretary/Treas) is the account holder and able to shut down the account, but no longer
  has access to the email address on file. No one is authorized to change the contact information
  so David has to call iAccess to get them to change his email address and then have them send
  him the account closing paperwork. Hope to have a final update on this next month. We aren’t
  accruing any charges, so not a huge priority.

IV. Communications/Website (Benjamin)

a. Spring newsletter

• No updates
• Leah needs to follow up about newsletter
  V. Awards, Grants, and Support Committee
• Curtiss getting started with communications
• Need to get ready for support grants for students and early career folks. Will send those out
  when we have them ready.

VI. Sponsorship (Justine)

• Leah will touch base with Justine
  VII. Online Learning Committee (Rebecca)

a. October Webinar on AI

• Jerry meeting with Trent re; list of names and get something on the books for October
  VIII. Other business

a. MAPOR council nominations (Leah)

• Council nominations for 2024/2025 council are quickly approaching. Associate Conf Chair,
  VP/President Elect are up this year. Send any nominations over to Leah (for either yourself or for
  others). Have to release voting no later than Sept 20, and will announce winners right before the
  conference.
• How to make sure other folks are engaged? Reach out internally, send around nomination form
  to wider MAPOR lists (like we did for bylaws).
• Leah will do that next week or so, will follow up about bylaws.
  Council members
  President – Leah Dean
  Vice President / President Elect – Y. Patrick Hsieh
  Past President – Justine Bulgar-Medina
  Conference Chair – Jenny Marlar
  Associate Conference Chair – Beth Fisher
  Secretary-Treasurer – Lindsey Witt-Swanson
  Associate Secretary-Treasurer – Semilla Stripp
  Sponsorship Coordinator –Justine Bulgar-Medina
  Student Liaison – Curtiss Engstrom
  Communications & Website Chair – Benjamin Schapiro
  Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow

Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Big thanks to Patrick for leading this month’s meeting!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Attendees: David, Mia, Curtiss, Jenny, Patrick, Justine, Benjamin, Beth, Rebecca, Evgenia, and
Lindsey
Agenda:
I. Approve June Minutes: 06.14.24 MINUTES.docx

Approved

II. 2024 Conference (Jenny)

a. Conference Program – design and printing
b. Sending abstract notifications
c. Conference registration fee
d. Conference registration
e. Budget
f. 2025/50th anniversary planning committee (Beth)
The abstract deadline is being extended to August 2 nd . Patrick explained how he notified folks
that their abstract was accepted (Sending a mass email with everyone blind copied). He sent
individual emails to people who submitted more than one paper so they know which paper was
accepted if one was not. Then, everyone filled out a survey confirming they will present. David
said he used Cvent and then emailed the nonrespondents through Outlook. Patrick said he didn’t

go that way because the emails kept going to Sara Welsh, who was the conference chair before
David. Lindsey offered to help Jenny and pointed out that there were more presenter no shows
last year than past years.
Jenny will move to determining the conference fee and the timing of opening registration. Patrick
explained how sponsorship worked last year and they didn’t finalize food costs until September
so they had a good sense of what was coming in through sponsorship. Justine reminded us that
we have already let people know we are increasing registration costs this year and next.
Beth is going to see if NORC can help format the program. Beth asked if we can get the 50 th
anniversary committee going. Justine offered to help.

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
i. Checking: $21,456.47
ii. Savings: $42,219.30
b. Membership list updates
i. 345 non-students, 62 students, 407 total

IV. Communications/Website (Benjamin)

a. Spring newsletter
Ben sent a draft of the spring newsletter for review this morning. We should use the
admin@mapor email instead of the Google group.

V. Awards, Grants, and Support Committee

Nothing to report.

VI. Sponsorship (Justine)
Justine is trying to get the travel grants, lunch, and reception as a named sponsorship
opportunity.

VII. Online Learning Committee (Rebecca)

a. October Webinar on AI
They are planning for a fall AI webinar. They will pick up planning next month.

VIII. Other business
a.

Council members
President – Leah Dean

Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH:
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Carlye, Benjamin, Beth, David, Leah, Curtiss, Erin, Evgenia, Patrick, Jenny, Lindsey,
Yorkow, Paul, Rebecca, Jerry
I. Approve May Minutes: 05.10.24 MINUTES.docx

• Approved
  II. 2024 Conference (Jenny)
• Call for abstracts is sent out and starting to get a few submitted, not many but this is expected
  since we still have a few months
• Sent out on MAPORnet and AAPORnet, still need to get sent out by email. Ben says this will be
  done in a few hours.
• Other channels to send out? Other organizations, outreach, etc?
• Get the list of schools we are doing outreach to from Paul. Leah will confirm with Paul
  that she has the correct list and send around with student competition information.
• AASRO?
• Website – need to update to this year’s information, it still shows 2023 information. Ben said to
  reach out to him as we see things like this and that he will fix it.
• Jenny will work with the conference committee on details about the hotel (cost, catering, coffee,
  drinks, etc.) at the next meeting. Can get jump on this since the call for abstract is out. Will share
  with a wider meeting next month or so.
• Jenny will work through details and bring to a smaller group about approval and how
  much we want to charge, etc.
• Leah and Patrick can help with this since they have done it before. Patrick has some
  ideas about lunch (it is more expensive than it has been).

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates

• Checking $21,230.26
• Savings $42,218.98
  b. Membership list updates
• 407 members, 345 non-students and 62 students
• Updated for May and June, so has the updated AAPOR conference numbers now
• To dos is the Illinois tax exempt form. Lindsey will work on it and then send it to Leah to review.
  The key is to emphasize all the education that we do (apparently last year was not enough).
  Might need to reach out to some folks for what is not on CVENT.
• No one owns the MAPOR exec council google email it seems, so there is no way to update it (add
  or remove people). So people are not getting minutes and old council members are getting
  minutes. Consensus that the best approach is to ditch the old group and plan a new one.
• The AAPOR chapter meeting wanted to make sure we all got Q1 financial reports, membership
  list, reimbursement for raffle prizes.
• Have not seen raffle prizes yet but will check.
• Have received the membership money.
• Raffle prizes have all gotten their prizes, receipts are submitted.
  IV. Communications/Website (Benjamin)

a. Spring newsletter

• Not many updates, has been working on emails.
• Has an email list that is fully deduped and ready to send around. Feels very confident in the list.
  Will send it to Leah to take a look.
• The winter newsletter did not go out yet, Benjamin will review and then send around.
• See updates about
  V. Awards, Grants, and Support Committee
• Have matched all the students that could be matched to folks, and just 1 student is outstanding
  waiting to be connected
• Paul will send the list of schools/orgs over to Leah and Patrick and Jenny, will piggyback off that
  a bit for the conference outreach.

VI. Sponsorship (Justine)
VII. Online Learning Committee (Rebecca)

a. October Webinar Idea on AI

• Will reach out to Trent to get an idea about who can help do the webinar that would help
  become a good lead in to the plenary, i.e., and intro to generative AI and you will get the rest at
  the conference. See if he either has an idea about what to discuss, or an idea about who can lead
  it. Also starting to compile a list of other potential folks.
• A focus on generative AI 101, the real basics so that people have a foundation. Still taking it
  slow, but will pick up speed in August/September.

VIII. Other business

a. Updates to MAPOR Roles and Policies (Leah)
i. Conduct policy
ii. Budget Approval Policy
b. List of organizations and universities for additional outreach

Conduct Policy

• The conduct policy is a carbon copy of the AAPOR policy. The only difference is how MAPOR
  handles complaints and formal reporting since we are a smaller group. Formal reporting will be
  done via direct email to the Past President (closest we have to internal review). More details
  about the policy are in the link above.
• No questions about the content.
• Used to be assumed that AAPOR had liability/would internally litigate anything that happened at
  chapter events, but legally they have no responsibility. So need something in place to protect
  MAPOR.
• Eventually will need to be on the website.
• Policy has to be approved by membership. Next steps – take policy to members for a vote in July.
  Send out a policy link, provide Yae/Nay online vote, and take online voting as approval. Then will
  add an approved date to the policy and it will be part of the bylaws.
• Proof read review before we send it around (before July 1). Evgenia volunteered.
• “At least 10% of total membership have to vote, and has to pass by ⅔ majority”
• Lean plans to call out we need XX number of respondents for this to get passed in the
  email contact. Offer a channel for folks to reach out to if they have comments or
  concerns. Maybe send out scheduled reminders. Mention that we didn’t use to have it,
  but need to have it now (some background).
• Don’t necessarily want to wait until the conference in case something comes up.

Budget Policy

• This does not need to be approved by membership since it is just an internal policy. Soft
  guardrails around how we spend our money and what we spend it on. Idea is that we are mostly
  already doing this, but want to put it in writing.
• Regular make MAPOR run stuff = ~$2,000 deficit on average
• Webinars = ~$500 income on average
• Conference = ~$15,000 deficit on average
• Sponsorship = ~$18,000 income on average (this basically subsidizes the conference)
• Create a budget proposal at the end of the year/after the conference is all paid for that council
  can discuss. No real teeth to it this year, more to see how it works and can use it moving
  forward.
• David mentioned that this could help with sponsorship if we could tie it back to a specific thing
  i.e., a travel grant or support grant.
• Lindsey will email to the group.
  Leah called a motion to approve the Budget Policy. Seconded by Patrick. All in favor, none opposed.
  Budget policy approved.
  Council members

President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett