Tag: 2024

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: A big thank you to Justine for leading today!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Benjamin, Beth, David, Curtiss, Patrick, Justine, Lindsey, Rebecca, Jenny, Paul, Yorkow

I. Approve September Minutes: 09.13.24 MAPOR MINUTES.docx – Google Docs

Approved

II. 2024 Conference (Jenny)

a. Conference updates:
i. Update on numbers
ii. Program finalized except for getting final confirmation from a few moderators
iii. Typical “run of show” for keynote and pedagogy?

1. Tristanne from AAPOR will be joining us and will talk about AAPOR

b. 2025/50th anniversary planning committee (Beth)

Program is totally finalized. Jenny sent it to Ben and it is ready for him to post. The only changes to come
are one moderator who might change, and ads/sponsorship.
Have 55 registered so far, assuming it will get a big influx in early Nov at the end of early bird. As soon as
early bird closes we can start pairing people for networking and coffee.

Chair of the student paper competition will do their own announcement (up to them and Leah to decide)
and Leah will do the fellowship announcement. Any changes to Leah’s schedule, Justine will step in and
take over.
Need to have plans for things like storage units, etc. Ben and Beth and Mia volunteered (can walk over
from NORC on Thursday).
Reimbursement for speakers etc. can come however they need – some people give them receipts while
they are there, some people email them, whatever is fine.
Leah and Justine have co-roped themselves into the 2025/50th anniversary planning committee. Beth is
sending an email now to figure out when to discuss. Tom Smith wants to do a history of MAPOR type
presentation and is looking for an old program. Ned English might have it, Tom might have a physical
copy, stay tuned. Ben is following up with Ben.
III. Secretary Treasurer’s Report (Semilla)

a. Financial updates
● Checking: $20,557.36
● Savings: $42,220.37
b. Membership list updates
● 352 non-students, 67 students, 419 total

IL Tax exemption requires a much more beefed up website, promotional materials, communications,
really selling MAPOR as an educational institution. It is not so much that we don’t DO it, its more that we
don’t have anything to point to. Not in bandwidth this year, but maybe pitch it on the 50th if we are
redoing the website or making new materials we can add educational highlights. It is not a small amount
of money (hotel tax is the main thing). Might be worth revisiting.
IV. Communications/Website (Benjamin)

a. Spring newsletter

Newsletter is finalized other than the OLC update. Ben wants to send out by Monday so Rebecca will
send over if it is finalized, otherwise it will go out. Monday.
V. Awards, Grants, and Support Committee
Have gotten 5 grants between students and colleagues. Keeping open on the 21st of the month. Nearing
our budget line for the first time in a long time (3,000).
Student paper competition has 6 submissions!
As soon as early bird closes, Curtiss will send over the list of students to start organizing student/early
career happy hour and networking lunch.
VI. Sponsorship (Justine)
Justine has a weird email issue with bounce backs when she is emailing people so is moving everything to
her personal email so is working through that. Justine will get everything over to Jenny as it comes in

stay tuned. We have 5 frequent fliers who have not been able to get in touch with Justine so hoping to
have more money soon.
One of sponsors has jumped from $1,00 to $3,000 and wants it to go towards student grant support. Can
talk about how we can do that (can we actually put it towards that, or does it just go in general fund and
we acknowledge, etc.)
We are at $13,000 committed (goal is $18,000) with more still to come hopefully once Justine can
actually email people.
We have ~4 new sponsors (goal is 5).
The ask has also included foreshadowing for a bigger ask for 50th anniversary.
VII. Online Learning Committee (Rebecca)

a. October Webinar on AI
The Kelly sisters are on the ropes for AI 101 (have offered Nov 1 and Nov 8, Nov 15 in their back
pocket). Really basics and intro level things related to AI. Waiting on them for a date and then Jerry
will send details around. Marketing it is as a good intro to coming to conference because it will tie in
to a lot of Trent’s content.
VIII. Other business

a. MAPOR Fellow Voting – VOTE BY THE END OF THE DAY!
b. Conduct policy passed – Received 113 votes (89% For, 7% Against, 4% Abstain)
i. Will announce at the business meeting
c. Business meeting slides – Leah will email those who need to contribute
d. Leah will make reservation for council’s saturday conference lunch – let her know asap if
you’re unable to attend

Council members
President – Leah Dean
Vice President / President Elect – Y. Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: A big thank you to Jenny for all of her continued hard work on the
conference!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Attendees: Curtiss, Jerry, Lindsey, Ben, Jenny, Justine, Leah, Mia, David, Rebecca, Beth, Patrick, and Erin
Agenda:
I. Approve August Minutes: 08.09.24 MINUTES.docx

Approved.

II. 2024 Conference (Jenny)

a. 2025/50th anniversary planning committee (Beth)
i. Justine, Leah will also sit on committee
Jenny circulated the preliminary program last week. They weren’t quite sure how long to
stretch out Saturday. The short course will start at 8:30am on Friday, a little later than
usual.
The Sponsor tables are typically set up throughout the morning of Friday. Jenny and Beth
are working with the hotel to figure out a reception flow that will hopefully allow space
for drinks, sponsors, and conversation. There was talk of having some coffee over by the
sponsorship tables, but there was a concern non-MAPOR guests may be more likely to
drink MAPOR coffee, which isn’t cheap.

There are two students who would like to present but if they can present depends on if
they get assistance grants. Curtiss said they can send the applications now, but
explained why we tend to wait until registration opened. The application website is up-
to-date and ready to go. The support opportunities were included in the registration
information. Jenny will send all the students who are presenting an email with the link.
The registration details and fees need to be set and then registration can open.
Registration is going up to $130 for early bird and $150 after per the three-year plan.
Student pricing will remain the same. The membership costs will be removed. The lunch
will stay at $40 and sponsorship can subsidize the additional lunch costs. The short
course will stay at $35. The COVID language will be removed. Jenny will finalize the
preliminary conference draft to post to the website with the goal of opening registration
early next week. Beth is working on an update on the full color version of the program.
We confirmed that we need large binder clips for the poster session. Lindsey and Mia will
add them to the Secretary/Treasurer shopping list.
Our Embassy Suites contract expires after next year. The group agreed to continue
working with them. Leah explained how the last contract went (very easy). The location
is good, but the conference timing was discussed. The weekend before Thanksgiving
leads to higher hotel room rates, but all other costs would stay the same. Leah will let
them know that we want another contract but need to think about dates.
Beth will look for a time for the 50 th anniversary committee to meet.

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
● Checking: $20,916.16
● Savings: $42,220.02
b. Membership list updates
● 348 non-students, 64 students, 412 total
c. Zoom – Lindsey updated the credit card, so should be all set.
d. iAccess – changing contact, but the contact is now ghosting Lindsey. She’ll keep trying to
reach him.

IV. Communications/Website (Benjamin)

a. Spring newsletter
Ben apologized for not sending out the newsletter. He is going to spend some time on the
website this weekend.
V. Awards, Grants, and Support Committee

Curtiss is preparing to send the papers to the fellows at the end of the month. See the
conference update for the grants update.

VI. Sponsorship (Justine)

Justine rolled out outreach a little differently in a tiered approach. We rolled out a new,
sustaining sponsor level of $3,000 or more.

VII. Online Learning Committee (Rebecca)

a. October Webinar on AI
The Kelly sisters will do an introductory session on AI. The committee is speaking with Trent
to make sure the webinar doesn’t overlap with Trent’s keynote at the conference.

VIII. Other business

a. MAPOR council nominations (Leah)
People did submit names to the request for nominations. Ben and David are running for
President and Lindsey is running from Secretary/Treasurer. Leah will be reaching out about
head shots and bios. Others reached out to help as a member at large.
A person from Georgia (the country) has offered to help but has never attended the
conference. Jenny shared that she thinks it is a reasonable expectation to expect people on
committee to attend at least sometimes. David asked if we need to institute a minimum
expectation for being Member at Large. Attended a conference? Been involved? Jerry asked
if she could help with the webinars. Mia also suggested referring her to WAPOR. Erin
wondered if this person possibly reached out to other regional chapters. Leah will reach back
out to her.
Council members
President – Leah Dean
Vice President / President Elect – Y. Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow

Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: A big thank you to Jenny for all of her continued hard work on the
conference!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Attendees: Semilla, Carlye, Beth, Leah, Curtiss, Erin, Evgenia, Patrick, Jenny, Yorkow, Paul,
Rebecca, Jerry
Agenda:
I. Approve July Minutes: 07.12.24 MINUTES.docx

• Approved
  II. 2024 Conference (Jenny)

a. Abstract submissions:
i. 73 papers; 3 posters; 1 panel session
ii. Student paper submissions – 15!
iii. 16 sessions – 4 blocks of presentations versus 5 blocks
iv. 1 submission to discuss.
b. Sending abstract notifications
i. Virtual presentations?
c. Conference registration fee
d. Conference registration
e. Budget
f. Short course questions – number of attendees from last 5 years; break?
g. Conference Program – design and printing
h. 2025/50th anniversary planning committee (Beth)

• A bit lower than last year, but other conferences have trended down as well so feels comfortable
  closing the submissions. Had 15 student submissions (compared to 2 last year). Jenny and Curtiss
  are touching base about who to send student paper submissions to.
• Pros and cons to 4 vs 5 presentation blocks (shortened time/leaving early and reduced cost vs
  diversity of sessions, funding). Option to start later on Sunday (9am instead of 8am)? Jenny is
  going to play around with schedules and circulate options.
• Abstract to discuss. Grad student, no current/past association with MAPOR. Concern is that it
  will become political speech. Jerry noted that it is not seemingly based on much theory or
  backing, and there is no data in hand, so unsure if they have conducted the survey. Leah agreed.
  Evgenia noted that we have accepted other work that has not been conducted yet. Patrick noted
  that there are theoretical holes here and does not fit into conference themes/papers. Consensus
  is there are many good reasons to reject it. Jerry had the idea to redact mentions of Russia from
  the abstract and send to Fellows with rubric for accept/reject decision. Jenny is going back to this
  person and asking for more information about theory and themes for presentation and we will
  go from there. Jenny is going to reach out to David and Dana (other past chairs) for advice.
• We are not giving the option to present virtually (one person asked last year and backed out).
• Once we send out acceptances for abstracts and have a preliminary program, we can send out
  conference registration fee/acceptance. By the time we meet in early Sept, it should be ready to
  go out. Registration fee is supposed to go up ($5?) this year.
• Jerry suggests inviting Tristanne to give the AAPOR keynote speech. Jenny reached out about a
  month ago and is going to follow up.
• Working with Embassy Suites to get everything in place, planning to replicate everything we did
  before so the price will be relatively similar to last year.
• Number of short course attendees has ranged from 2-12 in past 5 years. Up to them if they need
  a break.
• Beth is following up about conference program printing.
  III. Secretary Treasurer’s Report (Semilla)

a. Financial updates
● Checking: $20,904.96
● Savings: $42,219.68
b. Membership list updates
● 347 non-students, 64 students, 411 total
c. Zoom – can Lindsey get the log-in from someone?
d. iAccess

• Rebecca is following up with Zoom information
• Changing the contact on the iAccess account is difficult – we still had Jolene Smyth and Kevin
  Ulrich (past Sec/Treas’s) on the account, but no one is authorized to close the account. David
  Chearo (Secretary/Treas) is the account holder and able to shut down the account, but no longer
  has access to the email address on file. No one is authorized to change the contact information
  so David has to call iAccess to get them to change his email address and then have them send
  him the account closing paperwork. Hope to have a final update on this next month. We aren’t
  accruing any charges, so not a huge priority.

IV. Communications/Website (Benjamin)

a. Spring newsletter

• No updates
• Leah needs to follow up about newsletter
  V. Awards, Grants, and Support Committee
• Curtiss getting started with communications
• Need to get ready for support grants for students and early career folks. Will send those out
  when we have them ready.

VI. Sponsorship (Justine)

• Leah will touch base with Justine
  VII. Online Learning Committee (Rebecca)

a. October Webinar on AI

• Jerry meeting with Trent re; list of names and get something on the books for October
  VIII. Other business

a. MAPOR council nominations (Leah)

• Council nominations for 2024/2025 council are quickly approaching. Associate Conf Chair,
  VP/President Elect are up this year. Send any nominations over to Leah (for either yourself or for
  others). Have to release voting no later than Sept 20, and will announce winners right before the
  conference.
• How to make sure other folks are engaged? Reach out internally, send around nomination form
  to wider MAPOR lists (like we did for bylaws).
• Leah will do that next week or so, will follow up about bylaws.
  Council members
  President – Leah Dean
  Vice President / President Elect – Y. Patrick Hsieh
  Past President – Justine Bulgar-Medina
  Conference Chair – Jenny Marlar
  Associate Conference Chair – Beth Fisher
  Secretary-Treasurer – Lindsey Witt-Swanson
  Associate Secretary-Treasurer – Semilla Stripp
  Sponsorship Coordinator –Justine Bulgar-Medina
  Student Liaison – Curtiss Engstrom
  Communications & Website Chair – Benjamin Schapiro
  Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow

Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Big thanks to Patrick for leading this month’s meeting!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Attendees: David, Mia, Curtiss, Jenny, Patrick, Justine, Benjamin, Beth, Rebecca, Evgenia, and
Lindsey
Agenda:
I. Approve June Minutes: 06.14.24 MINUTES.docx

Approved

II. 2024 Conference (Jenny)

a. Conference Program – design and printing
b. Sending abstract notifications
c. Conference registration fee
d. Conference registration
e. Budget
f. 2025/50th anniversary planning committee (Beth)
The abstract deadline is being extended to August 2 nd . Patrick explained how he notified folks
that their abstract was accepted (Sending a mass email with everyone blind copied). He sent
individual emails to people who submitted more than one paper so they know which paper was
accepted if one was not. Then, everyone filled out a survey confirming they will present. David
said he used Cvent and then emailed the nonrespondents through Outlook. Patrick said he didn’t

go that way because the emails kept going to Sara Welsh, who was the conference chair before
David. Lindsey offered to help Jenny and pointed out that there were more presenter no shows
last year than past years.
Jenny will move to determining the conference fee and the timing of opening registration. Patrick
explained how sponsorship worked last year and they didn’t finalize food costs until September
so they had a good sense of what was coming in through sponsorship. Justine reminded us that
we have already let people know we are increasing registration costs this year and next.
Beth is going to see if NORC can help format the program. Beth asked if we can get the 50 th
anniversary committee going. Justine offered to help.

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
i. Checking: $21,456.47
ii. Savings: $42,219.30
b. Membership list updates
i. 345 non-students, 62 students, 407 total

IV. Communications/Website (Benjamin)

a. Spring newsletter
Ben sent a draft of the spring newsletter for review this morning. We should use the
admin@mapor email instead of the Google group.

V. Awards, Grants, and Support Committee

Nothing to report.

VI. Sponsorship (Justine)
Justine is trying to get the travel grants, lunch, and reception as a named sponsorship
opportunity.

VII. Online Learning Committee (Rebecca)

a. October Webinar on AI
They are planning for a fall AI webinar. They will pick up planning next month.

VIII. Other business
a.

Council members
President – Leah Dean

Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH:
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Carlye, Benjamin, Beth, David, Leah, Curtiss, Erin, Evgenia, Patrick, Jenny, Lindsey,
Yorkow, Paul, Rebecca, Jerry
I. Approve May Minutes: 05.10.24 MINUTES.docx

• Approved
  II. 2024 Conference (Jenny)
• Call for abstracts is sent out and starting to get a few submitted, not many but this is expected
  since we still have a few months
• Sent out on MAPORnet and AAPORnet, still need to get sent out by email. Ben says this will be
  done in a few hours.
• Other channels to send out? Other organizations, outreach, etc?
• Get the list of schools we are doing outreach to from Paul. Leah will confirm with Paul
  that she has the correct list and send around with student competition information.
• AASRO?
• Website – need to update to this year’s information, it still shows 2023 information. Ben said to
  reach out to him as we see things like this and that he will fix it.
• Jenny will work with the conference committee on details about the hotel (cost, catering, coffee,
  drinks, etc.) at the next meeting. Can get jump on this since the call for abstract is out. Will share
  with a wider meeting next month or so.
• Jenny will work through details and bring to a smaller group about approval and how
  much we want to charge, etc.
• Leah and Patrick can help with this since they have done it before. Patrick has some
  ideas about lunch (it is more expensive than it has been).

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates

• Checking $21,230.26
• Savings $42,218.98
  b. Membership list updates
• 407 members, 345 non-students and 62 students
• Updated for May and June, so has the updated AAPOR conference numbers now
• To dos is the Illinois tax exempt form. Lindsey will work on it and then send it to Leah to review.
  The key is to emphasize all the education that we do (apparently last year was not enough).
  Might need to reach out to some folks for what is not on CVENT.
• No one owns the MAPOR exec council google email it seems, so there is no way to update it (add
  or remove people). So people are not getting minutes and old council members are getting
  minutes. Consensus that the best approach is to ditch the old group and plan a new one.
• The AAPOR chapter meeting wanted to make sure we all got Q1 financial reports, membership
  list, reimbursement for raffle prizes.
• Have not seen raffle prizes yet but will check.
• Have received the membership money.
• Raffle prizes have all gotten their prizes, receipts are submitted.
  IV. Communications/Website (Benjamin)

a. Spring newsletter

• Not many updates, has been working on emails.
• Has an email list that is fully deduped and ready to send around. Feels very confident in the list.
  Will send it to Leah to take a look.
• The winter newsletter did not go out yet, Benjamin will review and then send around.
• See updates about
  V. Awards, Grants, and Support Committee
• Have matched all the students that could be matched to folks, and just 1 student is outstanding
  waiting to be connected
• Paul will send the list of schools/orgs over to Leah and Patrick and Jenny, will piggyback off that
  a bit for the conference outreach.

VI. Sponsorship (Justine)
VII. Online Learning Committee (Rebecca)

a. October Webinar Idea on AI

• Will reach out to Trent to get an idea about who can help do the webinar that would help
  become a good lead in to the plenary, i.e., and intro to generative AI and you will get the rest at
  the conference. See if he either has an idea about what to discuss, or an idea about who can lead
  it. Also starting to compile a list of other potential folks.
• A focus on generative AI 101, the real basics so that people have a foundation. Still taking it
  slow, but will pick up speed in August/September.

VIII. Other business

a. Updates to MAPOR Roles and Policies (Leah)
i. Conduct policy
ii. Budget Approval Policy
b. List of organizations and universities for additional outreach

Conduct Policy

• The conduct policy is a carbon copy of the AAPOR policy. The only difference is how MAPOR
  handles complaints and formal reporting since we are a smaller group. Formal reporting will be
  done via direct email to the Past President (closest we have to internal review). More details
  about the policy are in the link above.
• No questions about the content.
• Used to be assumed that AAPOR had liability/would internally litigate anything that happened at
  chapter events, but legally they have no responsibility. So need something in place to protect
  MAPOR.
• Eventually will need to be on the website.
• Policy has to be approved by membership. Next steps – take policy to members for a vote in July.
  Send out a policy link, provide Yae/Nay online vote, and take online voting as approval. Then will
  add an approved date to the policy and it will be part of the bylaws.
• Proof read review before we send it around (before July 1). Evgenia volunteered.
• “At least 10% of total membership have to vote, and has to pass by ⅔ majority”
• Lean plans to call out we need XX number of respondents for this to get passed in the
  email contact. Offer a channel for folks to reach out to if they have comments or
  concerns. Maybe send out scheduled reminders. Mention that we didn’t use to have it,
  but need to have it now (some background).
• Don’t necessarily want to wait until the conference in case something comes up.

Budget Policy

• This does not need to be approved by membership since it is just an internal policy. Soft
  guardrails around how we spend our money and what we spend it on. Idea is that we are mostly
  already doing this, but want to put it in writing.
• Regular make MAPOR run stuff = ~$2,000 deficit on average
• Webinars = ~$500 income on average
• Conference = ~$15,000 deficit on average
• Sponsorship = ~$18,000 income on average (this basically subsidizes the conference)
• Create a budget proposal at the end of the year/after the conference is all paid for that council
  can discuss. No real teeth to it this year, more to see how it works and can use it moving
  forward.
• David mentioned that this could help with sponsorship if we could tie it back to a specific thing
  i.e., a travel grant or support grant.
• Lindsey will email to the group.
  Leah called a motion to approve the Budget Policy. Seconded by Patrick. All in favor, none opposed.
  Budget policy approved.
  Council members

President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month goes out toPatrick for all of his
work representing MAPOR as part of the AAPOR all-chapter party planning!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Carlye, Benjamin, Beth, Caroline, David, Lean, Curtiss, Erin, Evgenia, Patrick, Jenny,
Lindsey, Yorkow, Rebecca, Jerry,
I. Approve April Minutes: 04.12.24 MAPOR MINUTES.docx

• Approved
  II. 2024 Conference (Jenny)
  a. Adding list of past student fellows and student paper competition winners to
  conference program (Leah)
• we already do this for fellows so that works well and does not take up a lot of
  space.
• Next step is putting out a call for abstracts. Call with CVENT is scheduled (date?) and hoping
  that the call can go out that same day. Jenny has a draft already that she will circulate for
  feedback before the CVENT meeting.
• Sometimes the call for abstracts has details about the conference, so may need to decide on a
  few things (e.g., President’s reception cash vs free bar) in the next few months.
• Patrick says the conference details in dictated by what is finalized e.g., details about the
  hotel or agenda or speakers. Bare minimum is a theme.
• High level agenda can go on the website at the same time – Jenny can put together.
• RE: Happy Hour. When the Happy Hour has been at same time at hotel happy hour, we
  have done a cash bar. If it is not at that time then we have an open bar/ticketed bar.
  Open bar with base beer/wine package. Ends up being cheaper to have a free bar.
• A general agenda can go live on the website at the same time as the call for abstracts.
  Jenny offered to help put together.

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates

• Checking: $21,915.87
• Savings: $42,218.63
• Not much has changed – not a lot of expenses this year.
• One upcoming expense – new CVENT invoice for this year. $1400 for 200
  registrants. Some years we have needed extra for the online learning
  community, but fine to keep at 200.

b. Membership list updates

• Has not been updated (oopsy), but will do it in the next week or two.
• Usually see a jump in May after the AAPOR conference, but that is about it.
  IV. Communications/Website (Benjamin)

a. Spring newsletter

• Working on sending around a few versions of the newsletter for folks to look at.
• Hopefully newsletter is going out next week. If it goes out later than that, we
  might update a few things since it will be close to the calls for abstracts.

V. Awards, Grants, and Support Committee

• Reviewed all the applicants to the student fellowship program (7 applicants + 2
  deferrals). After reviewing these proposals, around 7 to 8 would be ideal for the
  program. There are also a wide variety of applicants this year – not just in MAPOR area
  but in places like OK, Europe (!). Looking for some follow up with some proposals but
  overall very impressed.
• After the conference, Curtiss going to start reaching out to fellows to see if they want to
  take on mentoring over the summer.
• Working on draft for call for student papers with Kristen, so will coordinate with Jenny to
  put out that call after the AAPOR conference. Kristen wanted the calls for student paper
  to go out earlier / before the end of the semester.
• Jenny: When is the right timing for academics (and students) for a call for submissions?
• Grad students? Undergrad students?
• Lots to consider with timing and different school schedules – no happy medium
• Maybe in future years we send something out in March “this is coming up, start
  working on it or thinking about it” with the formal call to come later.
• Can start getting ready for grants for early career travel and student travel.
  VI. Sponsorship (Justine)

VII. Online Learning Committee (Rebecca)

a. October Webinar Idea on AI

• Excitement right now is about generative AI and survey research. Took a look at
  other groups (e.g., NYAPOR did a webinar about AI and some presentations
  about AI at the AAPOR conference).
• Idea for next “semester’s” webinar – Generative AI and the survey process 101.
  An introduction to how to use AI with surveys. Defining it, differentiating it, and
  walking through each stage of the survey process and talk about ideas and
  current research being done about how you can use it with surveys. Have a
  couple people that we can ask to speak on this (all MAPOR folks).
• Questions we have: 1) Is this the right level? 2) Is there going to be interest?
• Jenny – Trevor (MAPOR pedagogy hour) is going to be speaking about AI
  so just want to make sure that there is not too much overlap there.
  Could actually work well with the introduction/hook in the webinar in
  October and then the pedagogy hour/extention at the conference in
  November.

VIII. Other business

a. Mixers in 2024 (single date mixer across multiple cities?)
i. Lincoln
ii. Ann Arbor
iii. Chicago
iv. Madison
b. List of organizations and universities for additional outreach
c. Updates to MAPOR Roles and Policies (Leah)
i. Updating roles of President, Conference Chair, and Associate Conference Chair
to reflect how the rules currently function
ii. Conduct policy (to reflect AAPOR’s conduct policy)
iii. Budget Approval Policy

• Leah – hopefully conduct and budget policies ready in June
• What do we need to do for AAPOR welcome reception? Kevin used to do it all so want to
  make sure we are ready.
• AAPOR used to give us a budget to get prizes – Leah has the budget ($250) so
  priority number 1 should be to get those ready. Last year we got cheese,
  popcorn, fudge, etc. from midwestern states. Ice cream, chili as potential
  additions. Instead of having them on hand we had sheets of papers printed out
  to mail / coordinate the prizes to the winners. People put email information on
  post it notes for the actual raffle. Make sure these things are easy to ship. Going
  to go with this theme again. Leah is going send around some ideas/help
  coordinate. Lindsey also going to help.
• Other priorities: bag of swag, 1 or 2 people floating around the table to help
  take information down.
• For the table – print outs of the prizes, post it notes (Lindsey is bringing), MAPOR
  swag (Patrick is going to stop by storage unit once we figures out the
  information), information/blurbs about conference (Jenny)

Council members
President – Leah Dean

Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month goes out to Awards and Grants
committee folks for their hard work on faculty/department outreach.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Patrick, Curtiss, Benjamin, Carlye, David, Evgenia, Paul, Lindsey, Jenny, Beth, Yorkow and
Leah
I. Approve February and March Minutes: 02.09.24 MINUTES.docx; 03.08.24 MINUTES.docx

Both approved

II. 2024 Conference (Jenny)
The keynote, the pedagogy, and short course speakers are lined up and enthusiastic. Jenny did a
write-up for the newsletter, AAPORnet, and whereever else. Leah suggested we use that for the
AAPOR all chapter event. Patrick described what he did last year. Lindsey will get Jenny Cvent
access. Benjamin suggested using the emails he is setting up for communicating with
members/friends of MAPOR. For the confirmation emails, Lindsey suggested communicating
through the abstract and registration communications that if they do not get email
confirmations for either to reach out. Maybe we can ask them to move to a personal email
address if their institution is automatically opting them out. Jenny will shoot to send the call for
abstracts by the end of May. Jenny will set up a call with the conference team and Lindsey to get
Cvent up and running. The hotel lowered the room rate for the 2024 conference. Jenny noted
that 2025 is the last year of the hotel contract.

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
i. Checking: $22,055.72
ii. Savings: $42,218.27
iii. Charge for $91.85 on 4/1?
iv. Canceled Authorize.net
b. Membership list updates
i. Students=61
ii. Non-Students=332
iii. Total= 393

IV. Communications/Website (Benjamin)

a. Spring newsletter
i. Should go out soon.
b. Approval of MAPOR 50th graphics money (Leah)
i. Would cost around $1,350. They will come up with three different logo concepts.
We choose one. Then, we get the logo in the different file forms. She will move
forward.

Benjamin will put together the email options so we can decide as a group what path we take
moving forward.

V. Awards, Grants, and Support Committee

We haven’t received any applications yet, but two have said they will apply. Paul proposed
extending the deadline by a week or two. That helped last year. The group agreed.
VI. Sponsorship (Justine)

VII. Online Learning Committee (Rebecca)

a. Update goals for 2024
b. Webinars
c. Other events?
i. Resume review?
ii. Speed networking?

VIII. Other business

a. AAPOR all chapter party planning representative
b. Mixers in 2024 (single date mixer across multiple cities?)
i. Lincoln
ii. Ann Arbor
iii. Chicago
iv. Madison
c. List of organizations and universities for additional outreach
d. Updates to MAPOR Roles and Policies (Leah)

i. Updating roles of President, Conference Chair, and Associate Conference Chair
to reflect how the rules currently function
ii. Conduct policy (to reflect AAPOR’s conduct policy)
iii. Budget Approval Policy

Council members
President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month goes out to Jenny (in absentia)
for all of her hard work so far on the conference.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Carlye, Leah, David, Patrick, Yorkow, Paul (no quorum)
● Approve January Minutes: 02.09.24 MINUTES.docx
No quorum, holding until April meeting to approve both Feb and March minutes
● 2024 Conference (Jenny)

Jenny not here, sent updates:
○ Jenn and Nora have confirmed to teach a short course on questionnaire design
○ Hotel will be lowering our hotel room prices for this year (yay!)
■ $209/$229 will be the prices for this year’s conference, down from the
contractual $230/$250

○ Still working on a conference theme, planning to have a write up ready in early April
● Secretary Treasurer’s Report (Lindsey)

○ Financial updates
● Checkings:$24,001.40 and Savings: $42,217.94
○ Membership list updates
● 328 general and 60 students = 388 members

● Communications/Website (Benjamin)

○ Engagement plan/strategy
○ Spring newsletter
○ Updates with new members
○ 50th graphics update – will meet with the graphics person AAPOR used
Ben not here, no updates
● Awards, Grants, and Support Committee
○ Update goals for 2024
○ Tentative tasks for 2024
■ Review Conference Feedback
■ Evaluate Student Fellowship Program
■ Evaluate Student Grants Program
Curtiss not here, no updates on student competition.
Paul started email for outreach to professors etc, Plan to reach out to about 60 individuals and 15
general emails/program/departments. Once we announce student paper program and fellowships we
will circle back to above mailing list to make sure they have that information and keep in touch with
them. Plan to have different touch points over next 6/7 months.
Will circulate draft of student paper (?) announcement – it was sent around this time last year. Curtiss
had some additional edits that we will incorporate before sending the draft around. Will blast to
MAPOR/AAPOR listservs, and Curtiss has list for grad students.
● Sponsorship (Justine)
Justine not here, but probably nothing to report. Leah is checking in.
● Online Learning Committee (Rebecca)

○ Update goals for 2024
○ Webinars
○ Other events?
■ Resume review?
■ Speed networking?

Rebecca not here, no updates on online learning committee.
● Other business

○ AAPOR all chapter party planning representative
Leah said Lindsey is taking care of the AAPOR party contribution.
Patrick had updates on all chapter party planning. All the chapters committed to the
same amount as last year. but the committee is still looking for some $$ from the usual
folks (RTI, NORC, etc). All chapter party is now after the award banquet on Friday night
and due to venue restrictions will NOT have karaoke.

○ Mixers in 2024 (single date mixer across multiple cities?)
■ Lincoln
■ Ann Arbor
■ Chicago
■ Madison
○ List of organizations and universities for additional outreach
○ Updates to MAPOR Roles and Policies (Leah)
■ Updating roles of President, Conference Chair, and Associate Conference Chair
to reflect how the rules currently function
■ Conduct policy (to reflect AAPOR’s conduct policy)
■ Budget Approval Policy

Leah met with graphic designer AAPOR used (and highly recommended) to talk through plans for
designing 50th anniversary MAPOR logo. $1350 to design the logo and includes kick off
discussion, survey to help guide design process , 3 logo options, 3 rounds of feedback, final logo
in multiple file formats (so we can print as flag etc). Agreement that survey for design process
should be limited to MAPOR council rather than all of membership. David and Patrick agree that
this price and process seem reasonable. Will need to vote on it since uses MAPOR money.
Council members
President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp

Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month goes out to Curtiss for all of his
hard work to begin the revamp of the Student Paper Competition.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Carlye, Leah, Beth, Curtiss, Evgenia, Jenny, Caroline, David, Yorkow, Paul, Jerry
, Patrick, Erin, Rebecca, Ben

I. Approve January Minutes: 01.12.24 MAPOR Minutes.docx
The January meeting minutes were approved.

II. 2024 Conference (Jenny)

a. Conference support committee
b. Inviting Tristanne Staudt (AAPOR’s Executive Director) (Jerry)

Lydia Saad confirmed to do the keynote, Trent Buskirk confirmed to do the pedagogy hour. Still need to
figure out a short course – Jen Dykema and Nora Cate Schaffer might be able to do course on
questionnaire design. Council members supportive of the idea (good for early career folks and students),
going to reach out to them again to make sure they are still up for it. Next up is figuring out a theme –
leaning towards staying generic to encourage submissions. Goal is to have a short course locked down by
the next meeting.

Jerry had the idea to extend an invitation to Tristanne Staudt (AAPOR executive director) to attend the
conference. She could do the AAPOR pitch during the award banquet. She has expressed interest in
connecting with members more. Send an email to her, perhaps comp attendance (might not be
necessary, AAPOR has budgeted for her to do some travel). Jenny likes the idea and her will reach out to
her.
Conference support committee – Patrick offered to connect Jenny with local folks to help coordinate
things. Jenny agrees that having someone local to help with logistics would be helpful and that the
conference chair should be responsible, but bring in help and support to divvy up responsibility. Support
Committee should be current, prior, associate conference chair, and then having someone local to go
along with the experience to drive interest in running. Mentioned NORC junior staff member had interest.
Patrick sending Jenny contact info and said for ad-hoc members to reach out.
III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
i. Checkings = $22,236.19
ii. Savings = $42,217.61
b. Membership list updates
i. 324 general members + 64 students = 388 total members
ii. 2024 Membership is up on the google drive

Federal and State taxes are done
On to do list for February = starting the IL tax exemption application

IV. Communications/Website (Benjamin)

a. Engagement plan/strategy
b. Spring newsletter
c. Updates with new members
d. 50th graphics update – will meet with the graphics person AAPOR used

Ben sent Leah a draft of the newsletter. Leah meeting with AAPOR graphics designer about pricing and
to make sure ideas align next week and will send Beth an invitation. Newsletter going out next week. As
soon as he has the SPC updates they can get up on the website.
V. BOSR 60th Anniversary (Lindsey)

a. Any Updates?
b. Have we made enough progress to add this to a February newsletter?

BOSR already have some stuff planned themselves, not ready (not interested?) in planning something
larger to link up with MAPOR. So start planning other ideas here – obvious choice is Chicago, expand and
have something in MI or WI?
VI. Awards, Grants, and Support Committee
a. Update goals for 2024
b. Tentative tasks for 2024
i. Review Conference Feedback
ii. Evaluate Student Fellowship Program
iii. Evaluate Student Grants Program

Curtiss has been going through feedback of past student competitions and looking for idea for
edits/changes/new ideas (below).
External

1. Expanding eligibility for students having multiple professors on a paper. Would require that
   professors submit letter affirming that the student wrote the paper submitted.
   a. Jerry raised concern that big lab paper would be submitted as student paper – professor
   letter addresses this.
2. Highlight that current MAPOR fellow will reach out to all students after the abstract submission
   deadline to provide deadline for final paper submission.
   a. This was already practice, but putting it explicitly into procedures .
3. Codify that no awards may be given if number of submissions is low OR if no submitted paper
   meets the criteria level.
   a. Do we want to have a minimum number of papers? Consensus is no because often do
   not have many submissions and if there is just 1 paper but it is steller, they should
   recieve an award.

Interal

1. Giving MAPOR fellows the option to opt out (for a year, in general).
   a. How can we reach out to fellows to judge willingness to help out? Qualtrics survey? Ask
   them to respond to an email with feedback on participation?
   b. Jerry had idea to ask them to give us another reviewer if they opt out (and will help
   address point 2 below)
2. Expand list of reviewers
3. Create standing SPC committee of the 2 most recent MAPOR fellows and EC Awards committee
   (chair is current MAPOR fellow). Help with communication, etc.
   a. Agreement that this is good idea
   b. Bylaws allow this committee creation as EC members are on it
4. Need to update scoring rubric – currently all it has is “How worthy is this paper of being awarded
   an award?
   a. Curtiss is reaching out to Jerry about AAPOR, other chapter rubrics.
5. Create a new Google Drive folder for SPC that MAPOR fellows have access to, rather than
   depending on email to pass along information.
6. Website updates needed
   a. New section under conference tab for SPC related information – rules, eligibility, past
   winners, submission page, thank yous to fellows/reviewers
   b. Consider nominations? (Discussion below)
   c. Webmaster is in charge of updating this on a regular basis

Discussion on nominations – Evgenia worried that nominations would make students less likely to submit
if they did not get nominated. Curtiss said that would be mitigated by keeping it anonymous, could come
from anyone, not included in criteria. Leah raised the point that we need to make it very clear that there
are different avenues and anyone can and should submit, regardless of nominations. Compromise of
having professors send out generic emails encouraging students to submit? Rebecca (and Jerry) had idea
to send out general email or target departments rather than professors to avoid term of “nominations”/
favoritism. Targeting departments rather than professors was consensus. Who do we reach out to –
administrative staff, professors who have attended MAPOR? Ongoing outreach?

Paul has been working on developing templates for outreach to universities/departments – similar to
membership drive. Could be a few contacts in the next couple months? Evgenia also has a list of contacts
that can be expanded upon. Minnesota
VII. Sponsorship (Justine)

VIII. Online Learning Committee (Rebecca)

a. Update goals for 2024
b. Webinars
c. Other events?
i. Resume review?
ii. Speed networking?

Student perspective on the committee is great. Changing away from webinars and moving towards
interactive workshops, etc. Nothing currently planned for Spring – take time to carefully plan the
update/change rather than rush into things? April is tough for students also.
Resume reviews (in breakout rooms) – Summer or Fall? We did this last Fall and did not get a ton of
response, colleges also have resume reviews, so perhaps not the best use of time.
Target would be something new and different for Fall.
IX. Other business

a. AAPOR all chapter party planning representative
Leah cannot attend – can anyone take her place? Patrick is taking over.
Last year every chapter put money in the pool to try to pay for it – suggested donation is
$1500 and MAPOR has historically done $2000. Deadline is next meeting. Leah is
reaching out to Lindsey to figure this out, and will connect with Angel (?).
b. Mixers in 2024 (single date mixer across multiple cities?)
i. Lincoln
ii. Ann Arbor
iii. Chicago
iv. Madison
Hash out these details next meeting?
c. List of organizations and universities for additional outreach
d. Updates to MAPOR Roles and Policies (Leah)
i. Updating roles of President, Conference Chair, and Associate Conference Chair
to reflect how the rules currently function
ii. Conduct policy (to reflect AAPOR’s conduct policy)
iii. Budget Approval Policy
Still working on updating rules and policies – will bring when they are ready

Council members
President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett