MAPOR Council Public Meeting Minutes – June 2023

Benjamin Schapiro

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

June 9, 2023

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to Patrick & Jenny for getting our call for abstracts & participation out!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

  1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
  2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
  3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Attendees: Paul, Justine, Patrick, Ben, Curtiss, Kevin, Erin, Rebecca, and Lindsey 

Agenda:

  1. Approval of last meeting’s minutes 

Approved

  1. 2023 Conference             (Patrick)
    1. New advertising locations/ideas? 
    2. Support for new programming?
    3. New sponsorships? 

Patrick put out two calls through CVent; call for abstracts and call for participation. Next week, Patrick will send the two calls through AAPORnet. Patrick and Justine will work together on an email to share with other chapters and on social media to try to draw folks to MAPOR. This can be incorporated into the newsletter.

There was a lengthy conversation brainstorming how to find folks who may not know about or think to attend MAPOR. Justine will send an email next Friday to the EC asking each of us to come up with one idea of whom to send this to. 

Patrick will talk to Jenny about getting laptops set up for the conference.

  1. Secretary / Treasurer’s Report   (Lindsey)                
    1. Financial updates

Checking-$20,808.18

Savings: $47,214.57

  1. Membership list updates

Lindsey will update with June AAPOR list.

All the AAPOR raffle winners have received their prizes. The reimbursement is with AAPOR.

  1. Communications & Website                     (Benjamin)
    1. Newsletter–late June & mid-October?

Ben needs final versions and then it is ready. The hope is to send it the Tuesday after Juneteenth. 

  1. Website updates?

All issues have been resolved. 

  1. OLC Email credentials? 

Ben is looking into the costs for this. There are a lot of options across the seven email addresses we have. We are going to transition three mailboxes; OLC, conference, and everything else MAPOR. We’ll move from $7/month to $21/month, but Ben thinks there is a discount for paying annually.  

  1. Spring/Summer Communication Schedule (bylaws, survey, conference registration)

Ben will work on the MAPORnet listserv transition communication through the newsletter and social media. Ben will update on the website too. 

We are stepping away from Twitter. Ben will look at how to join LinkedIn. 

  1. Awards, Grants, and Support Committee (Paul & Curtiss)
    1. Fellowship program updates

One student is deferring to next year because she cannot attend the conference this year. A student from last year is deferring until next year because of family issues. They are struggling to match one of the students after reaching out to four different people. Paul will email the EC to see if anyone else has ideas. The remaining three are matched and already working with their mentors. The committee is getting ready for the travel grants and colleagues grants. 

  1. Sponsorship (Kevin)
    1. Reaching out to new possible sponsors?  A section in the newsletter? 

Kevin is ramping up to recontact the usual suspects and reach out to new folks too.

  1. Online Learning Committee           (Justine)
  2. Integrating fall resume/PD into the conference

They are looking at doing the resume review and will work to flush this out. 

  1. Other ongoing business
    1. Future EC recruitment ideas–starting to plan for upcoming elections 
    2. History of the EC List
    3. Passing the baton–documentation from EC to EC
    4. Bylaws
    5. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
      2. Cvent billing – Should we drop our other platforms?

Need to figure out where to store MAPOR stuff and who can get it to and from the conference. Lindsey will reach out to Justine too to get it on her radar. 

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – May 2023

Benjamin Schapiro

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

May 19, 2023

11:30 – 12:30 CST / 12:30 pm –1:30pm EST

Link: Click here to join the meeting

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to Curtiss, Paul, Patrick, and Jenny for the Student Fellowship and Conference Speakers planning/launches!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

  1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
  2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
  3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Attendees: Justine, Paul, Jenny, Lindsey, Leah, Jerry, Rebecca, Erin, and Patrick

Agenda:

  1. Approval of last meeting’s minutes 

Approved

  1. 2023 Conference             (Patrick)
    1. Support needs & update
    2. Call for participation
      1. Any outstanding decisions/opportunities for feedback? 
    3. New advertising locations/ideas? 
    4. Speed networking/resume review/OLC integration at conference? 

Patrick asked for thoughts on extending the pedagogy hour to 75 or 90 minutes. If we extend it, he has one more, potential pedagogy hour panelist. We could shorten lunch before and refreshments after or make the Q&A part of the refreshments to make room for a 75-minute pedagogy hour. Lindsey mentioned that we will pay for travel, hotel, registration, and expenses for each person on the panel. We’ll want to make sure all of that is in the conference registration costs. 

We’ll have an immemorial session. 

The feedback for the networking over the break will need to be more organized. Jenny will think through how to possibly do this differently this year. We also discussed having more of a company forum instead of speed networking.

  1. Secretary / Treasurer’s Report   (Lindsey)                
    1. Financial updates
      1. $21,645.72 checking
      2. 47,214.15 savings
    2. Membership list updates
      1. There were no AAPOR membership updates in May, so Lindsey will update the list when it becomes available in June. 
    3. AAPOR Wrap-up
      1. Lindsey reached out to the MAPOR/AAPOR reception winners. She has heard from three, and those are ordered and two are on their way. Once, they are all ordered, Lindsey will send the receipts to AAPOR for reimbursement. 
      2. Kevin has the raffle entries and will share them with Lindsey to add to the mailing list. 
    4. Cvent contract
      1. Signed and paid
  1. Communications & Website                     (Benjamin)
    1. Newsletter
    2. Website updates
    3. Spring/Summer Communication Schedule (bylaws, survey, conference registration)
  1. Awards, Grants, and Support Committee (Paul & Curtiss)
    1. Fellowship program updates

Five student fellows, three are matched to a MAPOR fellow

  1. Sponsorship (Kevin)
    1. Reaching out to new possible sponsors?  A section in the newsletter? 
  1. Online Learning Committee           (Justine)
  2. Spring 3-part series on Web Surveys was held in April

We need to get a new email address for them that they can send from. Justine will schedule a meeting with Ben to get this worked out. 

The spring webinar was a success. They will send Lindsey information to pay the honorarium. 

The fall webinar series will be around resume review.

  1. Other business
    1. Future EC recruitment ideas–starting to plan for upcoming elections 
    2. History of the EC List
    3. Passing the baton–documentation from EC to EC
    4. Bylaws
    5. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
      2. Cvent billing – Should we drop our other platforms?
    6. Note: Lindsey filed our taxes earlier this year, working on tax exemption status in IL.

Justine has a survey programmed. The OLC will send new questions to add. Then, it will go out in June. 

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – April 2023

Benjamin Schapiro

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

April 14, 2023

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to the OLC as they kickoff yet another successful series!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

  1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
  2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
  3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Agenda:

Attendees: Ben, Justine, Curtiss, Leah, Lindsey, Jenny, Paul, and Patrick

  1. Approval of last meeting’s minutes 

Approved

  1. AAPOR and MAPOR Code of Conduct–Bylaws Update      (Justine)

Lindsey and Justine are monitoring the AAPORnet debates, and Lindsey will get an update at the AAPOR Chapter meeting later on 4/14. We will need to take a vote on the bylaws anyway for a few small changes. We need to think about how we will transfer the information from council to council. One idea is to share a password protected document with important account passwords and if anyone is not allowed to be a MAPOR member due to conduct issues. 

Justine would like to send a survey, bylaws election and MAPOR at AAPOR in a call to action email. 

  1. 2023 Conference             (Patrick)
    1. Support needs?
    2. Short course instructors 
    3. New advertising locations/ideas? 

The keynote speaker is confirmed. Patrick has some pedagogy hour speakers confirmed and hours in the works. He is working on short course leaders preferably someone non-academic and not on the frequent fliers list, but we can also stick with the tried and true for the short courses. Ideas welcome!

Justine wants to try to spread the word on the MAPOR conference at AAPOR about how we are trying to cast the net past the typical group and push “MAPOR as a state of mind.” We discussed different ways to circulate the MAPOR conference through a flier or word of mouth at the conference.

  1. Secretary / Treasurer’s Report   (Lindsey)                
    1. Financial updates
      1. Checking: $20,855.46
      2. Savings: $47,213.79
    2. Membership list updates
      1. Lindsey will get the April members added in the next week.
    3. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
        1. Done
      2. Cvent billing – Should we drop our other platforms?
        1. We increased our registrants for this contract and will add to the May ’23-April ’24 contract. Then, we can move the membership to Cvent. Once that is all working well, we can cancel the other platforms.
      3. Tax Exempt status: Lindsey will move here soon.
  1. Communications & Website                     (Benjamin)
    1. Newsletter
    2. Website updates
    3. MAPOR @ AAPOR

The newsletter is in the works and will go out in April. 

  1. Survey Subcommittee       (Justine)
    1. Any questions for submission? Please send suggestions by EOD April 19th.

Justine will send out a draft soon. Please let her know if there are any questions/topics you would like included. The plan is to send it in a couple weeks.     

  1. Awards, Grants, and Support Committee (Paul & Curtiss)

We have received four applications. Feedback from past students has been positive. Next, they will work on the student matching and then work on the student travel piece. Paul will send another reminder about the student fellowship application process again. 

  1. Sponsorship (Kevin)
    1. Reaching out to new possible sponsors?  A section in the newsletter? 

No updates.

  1. Online Learning Committee           (Justine)
  • The Spring Webinar series kicks off today! We’ve already had a lot of feedback that the topics are super interesting to folks. In addition, we’ve pulled together some numbers for you on the Spring series versus the Fall series. 
  • As of today, we have 42 registrants for the Spring series ($740 gross revenue; $140 net)
    • Breakdown:
      • 16 students ($0)
      • 10 MAPOR members ($200)
      • 18 Non-MAPOR members ($540)
    • $600 in expenses for honoraria ($200 x 3 speakers)
    • $140 net
  • For reference, the Fall Webinar series, at its conclusion, had 51 registrants ($670 gross; $70 net)
    • Breakdown:
      • 11 students ($0)
      • 13 MAPOR members ($130)
      • 27 Non-MAPOR members ($540)
    • $600 in expenses for honoraria ($200 x 3 speakers)
    • $70 net
  • We recognize that the goal of the webinars isn’t to drive income, but we’ve been having internal conversations about the registration cost of the series, as we want to ensure that it’s at least self-sustaining in the future. We’ll use these numbers to guide decisions about the cost of future series.
  • We’re starting to flesh out the Fall webinar series. We’re envisioning this as a student-focused series, with topics directly related to current students and those making the transition from academia to the workplace.

Now that we are running these through Cvent, we will want to consider charging students at least $5 to pay for the Cvent fee. We discussed maybe adding $5 to the student membership fee. 

  1. Other business
    1. Future EC recruitment ideas–starting to plan
      1. Start thinking!
    2. History of the EC List
    3. Passing the baton–documentation from EC to EC

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – March 2023

Benjamin Schapiro

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to Benjamin for taking over the website and getting all our updates through for the EC page!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

  1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
  2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
  3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Attendees: Justine, Kevin, Patrick, Benjamin, Jenny, Curtiss, Erin, Rebecca

Agenda:

  1. Approval of last meeting’s minutes 

The meeting minutes from February were approved. 

  1. AAPOR and MAPOR Code of Conduct–Bylaws Update      (Justine)

Justine will send out a formal email about what we are proposing to change. Council will discuss in the April meeting proposed changes. 

  1. 2023 Conference             (Patrick)

EC discussed the appropriate number of people to be on the careers panel. 3-5 persons seems like a reasonable amount. 

Justine – Could the fall webinar tie into the conference programming? 

How can we make MAPOR a place that is useful for people looking for jobs but at the same time be useful for folks who are hiring organizations? How can we make MAPOR the Midwest hub for hiring? 

Networking opportunities at the conference – this can tie into messaging for potential new sponsors –  That MAPOR is an ideal location for them to spotlight their organizations to early-career and students. 

  1. Secretary / Treasurer’s Report   (Lindsey)                

Checking as of today: $21,001.20

Savings as of today: $47,213.39

We have 379 members to date with 296 general members and 83 student members. We should get a new list from AAPOR again in the next week or so, but the number of new members usually gets very small at this point.

Both the federal and state taxes are done. 

I have reached out to Cvent to see if we will need to purchase additional registrants to move webinar registration and non-conference and non-AAPOR membership into Cvent, and if so the pricing options. Even if we do, I suspect it will still be cheaper than continuing with our current set up of two credit card vendors but will keep everyone updated.

  1. Communications & Website                     (Benjamin)
    1. Newsletter
    2. Website updates

The website is now updated! 

Kevin has access to the MAPOR Google account. Kevin will provide the password information to Benjamin so we have this stored after EC transitions.

Benjamin sent out a schedule for deadlines for upcoming newsletters. He would like drafts of materials to be sent within the next two weeks. 

  1. Survey Subcommittee       (Justine)

Justine is reviewing materials and will send a calendar invite out soon for people to take part in making this happen.     

  1. Awards, Grants, and Support Committee (Paul & Curtiss)

Committee continues to modify language for Fellowship program. Trying to get a wider ranging messaging for why people should apply. Draft sent to Justine, we should be able to distribute soon. 

Committee is planning to reach out to Fellows to learn who might be interested in participating this year. 

  1. Sponsorship (Kevin)
    1. Reaching out to new possible sponsors?  A section in the newsletter? 

No updates at this time. 

  1. Online Learning Committee           (Rebecca)
    1. April/spring webinar

Speakers for the upcoming webinars have been confirmed. Committee is working to get headshots and bios and content ready to get into the upcoming newsletter. 

April 14th is the first session. “Web surveys 2.01 – Beyond the Basics.” 

Next webinar will conflict with EC meeting. Justine will consider moving the meeting. 

  1. Other business

Rebecca suggested adding the Chair of the Online learning Committee as an elected position. We will discuss this further in thinking about changes to the Bylaws. 

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – February 2023

Benjamin Schapiro

February 27, 2023

12:30 – 2:00 CST / 1:30 pm – 3:00pm EST

Link: MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to all the teamwork and tag-teaming we’ve been working on, especially Lindsey, Patrick, Benjamin, Rebecca, Erin, & Jerry to get webinars posted, websites reworked for hosting, emails updates, AAPOR meetings attended–thank you to everyone!

MAPOR Documents & Procedures 

  1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
  2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
  3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Agenda:

Attendees: Lindsey, Ben, Leah, Curtiss, Erin, Jenny, Patrick, Justine, Kevin, Paul, Rebecca, and Jerry

  1. Approval of last meeting’s minutes 

Approved

  1. New meeting time!  The votes are in–lunch on Friday was well received.  Between email and votes, 8 of us weighed in with a preference and the general consensus is the second Friday of the month wins.  We’ll start in March (given February was another moved meeting due to a Federal holiday). 
  1. AAPOR and MAPOR Code of Conduct  (Justine/Lindsey/All)
    1. Recent AAPOR meeting made it known that we can’t simply adopt their code of conduct, so we’ll need to review and borrow/adopt language (while inserting “MAPOR”) as it fits our organization.  Basically, we can’t just say “we subscribe to the rules of AAPOR” as our formal approach.
    2. We need to ensure our adoption is consistent with our bylaws, and doesn’t require sharing to/from AAPOR on any actions we take.

We will have to change our bylaws because our bylaws specifically reference AAPOR bylaws. We will need a membership vote to change our bylaws. AAPOR can answer our questions but are otherwise disconnected. We need to make this change as soon as possible. We will need to develop a process so that if anyone is ever removed from MAPOR members we have a process for making sure they do not pay for MAPOR membership through AAPOR and refunding their money if they do.  Kevin suggested reviewing the bylaws to see if there is anything else we want to change while we are going to the work of a bylaw vote. Rebecca mentioned the need for a stop gap so we have something in place before the spring webinar goes live. 

MAPOR officers are covered under AAPOR liability insurance, but not MAPOR itself. AAPOR will let the chapters know what price range we should expect. We need to get our own liability insurance as an organization.

  1. 2023 Conference             (Patrick)
    1. Conference support committee 
    2. Check with hotel about 2023 contract plans
    3. Support needed to think about speaker invites, new sponsors under the ‘bridge across the industry’ approach? 

“Of Intersections and Opportunities: Exploring the Potentials of Public Opinion (and Survey) Research” is the proposed conference title. Feedback included dropping the parentheses/survey piece, adding “Communications Research” and adding something career specific to the title if the conference will strongly look at career trajectories. 

Patrick is considering Dan Merkle (ABC) and Gina Walejko at Google for Keynote. Patrick would like speakers who have a survey methodology background but work at organizations that have not traditionally conducted surveys. Justine proposed having a speaker that is early or mid-career to better resonate with MAPOR’s student population. Gina is his first choice for the pedagogy hour. Jenny will share some names with Patrick. Patrick wants a panel for Pedagogy hour. Paul suggested Elliott Morris with YouGov. 

Patrick proposed using a short course slot for a networking event. There was concern about changing the conference schedule. Patrick will move forward with the typical short course schedule, but will look at reworking speed networking. 

  1. Secretary / Treasurer’s Report (Lindsey)                
    1. Financial updates
      1. Checking: $21,008.66
      2. Savings: $47,213.03
    2. Membership list updates
      1. General members: 291
      2. Students: 81
      3. Total: 372
    3. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
      2. Cvent billing – Should we drop our other platforms?

Lindsey will add the new, February members through AAPOR. She’ll pay taxes this week. She hasn’t had a chance to work on getting more routing through Cvent to drop the other credit card platforms. 

  1. Communications & Website                     (Benjamin)
    1. Newsletter
    2. Social Media posts
      1. Update/continue conversation about preferred platforms and questions in survey
    3. Website updates–any update?
      1. GoDaddy & WordPress updates
      2. Login info tracking/sharing
      3. Online Learning getting needed access?
    4. Google Groups
      1. Updating membership (add new folks, remove old folks)
      2. Confirming access MAPOR Google Group for group email
      3. Google Drive:

Ben will get the newsletter going so we can promote the spring newsletter, give a heads up on the bylaws vote, and preview the conference. 

We can ask members on which social media platforms they see our content as part of the membership survey and then adjust our social media approach. 

Ben shared concerns about the website. The set up isn’t ideal and a long-term concern. 

Ben needs head shots from a couple council members to update the EC website. Justine asked to prioritize posting about the spring webinar and getting the online learning committee access to email. 

Some people are not getting MAPOR Google Groups emails.

  1. Survey Subcommittee             (Justine)
    1. Timeline & Staffing

Justine will think about when to send this out so it doesn’t get overshadowed by the bylaws vote or vice versa. Then, everyone will have at least a couple weeks to request questions. 

  1. Awards, Grants, and Support Committee (Paul & Curtiss)
    1. Planning initial meeting? 

They have the structure and invitation ready to hopefully include in the newsletter. They are playing with the idea of giving a support grant for fellows to do the fellowship program. Kevin shared that fellows haven’t expressed financial concerns as their reason for not being able to take part in the program. Instead, the committee will focus more on learning the student’s research interests. They will also look at including information about past student participants in the newsletter and MAPOR, AAPOR, and JPSM listservs so students see the program as something for them. 

  1. Sponsorship
    1. Kevin sent out thank yous to Gold earlier, all in process? (Kevin)

Kevin will thank the silver sponsors and let them know that they will be mentioned on the spring newsletter.

  1. Online Learning Committee           (Rebecca)
    1. Goals for 2023
    2. Requested resources/access update 
    3. Sharing out recordings–modified Zoom recording?  Box?  Google Drive?

The spring webinar will start April 14th and be up to three weeks long. It may include three technical areas possibly including data falsification, collecting paradata, and Excel to SQL. They need suggestions for the data falsification webinar, but they have ideas on the other two. There was discussion about having a Qualtrics employee show how to collect paradata through Qualtrics, but others shared how we may be able to reframe it to make it work. 

They want the fall webinar to be student focused with an overview of the field, putting together a resume, and similar topics. We discussed wanting these webinars to be useful to students at different places in their program.

  1. Other business
    1. In-person or virtual mixers in 2023?

We discussed removing this item from the agenda moving forward. No one is dying to organize a party. 😊

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

MAPOR Council Public Meeting Minutes – January 2023

Benjamin Schapiro

Note: The group will vote on changing the meeting schedule (starting in March, since January/February were both holidays and moved already). 

MAPOR moment of the month recognizes the OLC for their work on the recent series and upcoming planning to expand the reach of MAPOR events.  It’s been very well received!

  1. Conference Member Survey Planning (Justine/Leah/Patrick)

The small team will meet in the next month to move this forward on the survey generally, Patrick and Leah to let us know what they need.

  1. 2023 Conference             (Patrick)
  2. Conference support committee 
  3. Check with hotel about 2023 contract plans
  4. Skipping virtual components moving forward 

No updates from conference on contract needs, but Patrick will confirm logistics in coming months with hotel and ensure everything is all set (Leah did sign the next 3-year contract last year).

Leah & Patrick to meet and map out a planning timeline for the coming year.

Patrick may reach out for support on speakers and presenters from the council.  The current  idea is to focus the conference on broadening the connection between sectors of survey research (marketing, consulting, academic). 

One opportunity and challenge will be many classically trained or practicing methodologists have left our traditional spaces and employers for industry jobs such as Meta or Google.  They aren’t attending the conferences like MAPOR any more, so we’ll need to capture them.

Patrick to use ad-hoc conference support group (Jenny, Paul, etc.) to help connect with key folks and plan.

  1. Secretary / Treasurer’s Report (Lindsey)                
  2. Financial updates

As of 2/24/23

Checking: $21,008.66

Savings: $47,213.03

  1. Membership list updates
    1. With the initial AAPOR list and list from the conference, we have 372 members (291 General, 81 students).
  2. Tentative tasks for 2023

Not for Profit Annual Report filing

Cvent billing – Should we drop our other platforms?

  1. Communications & Website                     (Benjamin)
  2. Newsletter
  3. Social Media posts
  4. Website updates


Benjamin, Patrick and Justine to meet to discuss.  Benjamin will be taking on the leadership of both roles, and we’ll have a supporting team.


We’ll also be working to ensure that all access and passwords are centralized and part of the annual council transition plan so that they don’t fall to one person repeatedly, or are held by one person (in the event they’re unavailable).  

We’ve started a google doc with all the accounts we hold and password info/password owners.  This will fall to website and communications to pass on to successors.  

We need to decide on whether we will use Facebook and/or Twitter moving forward to connect with our membership.  Let’s make this a point of discussion next month.  Benjamin notes that we’re not particularly productive on social media, so pivoting is unlikely to have a key impact.  We can ask folks what they want to see on the survey.

We will have a spring newsletter in March or so, Benjamin to put it together and make the call for submissions in late January/early February.

  1. Member Survey Subcommittee
  2. Timeline & Staffing (Justine)

We have a small subcommittee that will work on this over the next month or two for March launch.

  1. Awards, Grants, and Support Committee (Paul & Curtiss)
  2. Planning initial meeting? 

Nothing yet, will be meeting and working on this.

  1. Sponsorship
  2. Kevin sent out thank yous (Kevin)

Kevin has them out to Gold and will be sending to the rest in the coming month.  

This spring we’ll also work on targeting new potential sponsors.  This is a good opportunity to overlap with the goals this year and theme of the conference of expanding our networks and reach.

  1. Online Learning Committee           (Rebecca)
  2. Goals for 2023
  3. Requested resources/access update 
  4. Sharing out recordings–modified Zoom recording?  Box?  Google Drive?

OLC has been hard at work getting the January webinar up and running.  Upcoming webinars and series are in the works, and looking to offer hands-on training (e.g., software like Excel🡪SQL), where the complicated topics are made accessible for folks.  Other topics may include cover letters, presentations at conferences, etc.  There is also a clear targeting of students, although an attempt to focus on all MAPOR populations.  

OLC would like access to an email address (Patrick and Benjamin will work on this) and more control over comms generally, so there’s less go-betweens with other folks and the process is more streamlined.  OLC could also use a space to easily share edited (Zoom recordings often start before the actual session with content needing to be removed) with attendees, espeically when we’re doing extended sessions/registering folks across a series.

OLC and Patrick will communicate around topics so that OLC doesn’t step on the toes of conference planning.

  1. Other business
  2. In-person or virtual mixers in 2023? — TBD

Google account clean up: if you add things to the drive from your own Google account, it takes up your space.  If you do it via MAPOR, it goes against MAPOR space only.  This is key, especially with large files like recordings!   We might want to look into another storage/file option as well.  Even folks who are long off council have significant memory being used in their own accounts.

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

MAPOR Council Public Meeting Minutes – December 2022

Benjamin Schapiro

MAPOR SPOTLIGHT of the MONTH:  Our MAPOR Spotlight of the Month is for Conference Chairs Leah and Patrick and the entire supporting crew who made the Conference a successful event! Thanks to all for your hard work and your service to MAPOR.  

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Agenda:

Attendees: Justine, Ben, Curtiss, Kevin, Rebecca, Leah, Paul, Patrick, Lindsey, and Erin

  1. Welcome Executive Council! 
    1. New members: Paul DiPerna, Curtiss Engstrom, Shalise Ayromloo, Jenny Marlar
    2. Introductions
  1. MAPOR documents and procedures
    1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
    2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
    3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/
  1. 2022-2023 Council Transition           (Justine/All)
    1. Monthly meeting schedule
      1. MLK day meeting has been moved
      2. President’s Day meeting has been moved
      3. Juneteenth meeting has been moved

 

  1. Proposed committees/Revisions to committee structure (listed below and for discussion)
    1. Communication/Website

Updates website, maintains technical assets, oversees and disseminates newsletter

  1. Ongoing Online Learning Committee Updates

We discussed a new ad hoc group to take on the membership survey, which would be chaired by Justine and include Lindsey, Curtiss, someone from the communication committee, and Leah.

  1. 2021 Conference Debrief                         (Leah/Patrick/All)
    1. General Discussion about the hybrid model

Leah does not believe the virtual presentations are worth continuing. Presenters appreciated it, but it was a struggle on the moderator side. Patrick is likely not going to include the virtual presenter options in 2023. Need to consider if short course ideas will bring in enough participants to pay for the speaker costs. Also discussed raising the short course rates again to pre-COVID rates. Otherwise, everyone was happy with the speakers and happy to be back in-person. For next year, try to stop using Lakeview. It’s either too hot or loud.

  1. All expenses paid?
    1. Hotel
    2. Tech rental 
    3. Speakers 
    4. Student award winners
    5. Student grants 

Everything is paid but one speaker. Lindsey will pay her this week. 

  1. Thank you notes to sponsors 

Kevin will send out thank you’s. 

  1. Business meeting items?

Some members suggested moving the lunch back to conference space. We have membership survey data showing people like the atrium. Maybe add MAPOR table tents and make sure there are enough tables and chairs when the conference begins. 

  1. 2023 Conference             (Patrick)
    1. Conference support committee 
    2. Check with hotel about 2021 contract plans
    3. Review of Conference Survey data for next month’s meeting?

Patrick wants to reach out to research organizations who do not typically need attend. 

  1. Secretary Treasurer’s Report                     (Lindsey)
    1. Financial updates
      1. Banking: $18,735.05
      2. Savings: $47,212.24
    2. Membership list updates
    3. Tentative tasks for 2023
      1. Member survey for 2023?
      2. Not for Profit Annual Report filing

Lindsey hope to works on the membership list between Christmas and New Year’s. Lindsey’ 2023 goals are to submit and get approval for the State of Illinois tax exemption and get the remainder payment scenarios into Cvent so we can cancel Authorize.net and iAccess.

The group approved contributing $1,500 for the AAPOR All Chapter Party.

  1. Communications/Website               (Benjamin)
    1. Engagement plan/strategy 
    2. Spring newsletter
    3. Updates with new members

Benjamin needs a log in to Word Press. We need to have a conversation about whether we continue with Twitter. Justine and Ben will determine the 2023 newsletter timings. We also discussed sending mini-newsletters instead of the four, traditional newsletters. Kevin will think about what that means for sponsorships.

  1. Awards, Grants, and Support Committee
    1. Set meeting and goals for 2023
    2. Tentative tasks for 2023
      1. Review Conference Feedback 
      2. Evaluate Student Fellowship Program
      3. Evaluate Student Grants Program
  1. Sponsorship   (Kevin)
  1. Online Learning Committee   (Rebecca)
    1. Set meeting to discuss goals for 2023
    2. Webinars
    3. Other events? 
      1. Resume review? 
      2. Speed networking?

Rebecca asked for an online learning committee email address. Lindsey offered to host a Cvent training. Patrick will see to whom he designated the webinar email address. Lindsey can create a Cvent account with it when all the members of the committee have access to the email address. We discussed having a central place for account passwords. 

  1. Other business
    1. Mixers in 2023?

Council members

President – Justine Bulgar-Medina

Vice President / President Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– February 2022

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA
February 21, 2022
12:30 – 2:00 CST / 1:30 pm – 3:00pm EST
Zoom invite

Attendees: Kevin, Evgenia, Ben, Rebecca, Leah, Erin, Jerry, Justine, Patrick and Lindsey

MAPOR SPOTLIGHT of the MONTH:  This month we spotlight Leah’s efforts to engage and negotiate with the Embassy Suites staff to review and renew our contract. Thanks for making this happen, Leah! This is not the most exciting task but is necessary to ensure we have a nice cozy, place to land in November for the next three years. 

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Agenda:

  1. Approval of last meeting’s minutes 
  1. 2022 Conference             (Leah)
    1. Conference support committee 
    2. Check with hotel about 2021 contract plans

Contract is done. There is a new contracts folder. Patrick is trying to get Daniel Merkle for the keynote. Leah has reached out to Jolene Smyth about the short course and Jill Dever for the pedagogy hour.

  1. Secretary / Treasurer’s Report (Lindsey)              
    1. Financial updates
      1. Checking: $26,767.94
      2. Savings: $46,972.38
    2. Membership list updates
      1. The new member list is done. A new list has been created in Cvent and MAPORnet is updated. 
      2. AAPOR should be reaching out soon with new members from the AAPOR renewal option.
    3. Tentative tasks for 2022
      1. Taxes are done
      2. Member survey for 2022?
        1. Lindsey has questions from Leah, and will dive into the survey tomorrow.
      3. Not for Profit Annual Report filing
        1. Lindsey will tackle this in May
      4. Cvent billing – Should we drop our other platforms?
        1. Lindsey will tackle this once the Member Survey is in the field.
      5. MAPOR address ‘move’ to NORC building
        1. CVENT- Lindsey will see if it needs to be done.
        2. Chase bank- Done
        3. IRS- Done
        4. State of Illinois- Sent a form in for this
  1. Communications                     (Benjamin)
    1. https://docs.google.com/spreadsheets/d/1862vi9ewY7ytZTiF3Ok6w17NpWRacPmuN1cPd2Gd3c4/edit

is the MAPOR comms calendar for 2022. People should review, and feel free to make additional suggestions – I’m mostly basing it off of Justine’s calendar from the last couple of years, with tweaks for AAPOR in Chicago.

  1. Spring newsletter
    1. Conference Survey Results
    2. Conference Recap (non-survey, e.g. ‘how did it feel, from the conference coordinator perspective’)
    3. Upcoming Online Activities
    4. Any other topics?

The newsletter will go out in March, and will include a student section, announcement for the MAPOR fellowship program, and the conference survey results as part of the letter from the president. Please have materials to Ben by March 2nd. 

  1. Website                             (Hillary)
    1. Meeting minutes to website
  1. Awards, Grants, and Support Committee (Bob)
    1. Student fellowship program communications

MAPOR will communicate with fellows after the abstracts have been received so the fellows can be chosen based on the abstract topics.

  1. Sponsorship (Dana)
  1. Online Learning Committee           (Justine)
    1. Meeting to discuss goals for 2022
    2. Webinars
    3. Other events? 
      1. Resume review? 
      2. Speed networking?

The committee had a kick off meeting a couple weeks ago. Ideas include resume reviews, speed networking, lunch and learn. They plan to have three to five events a year, including an event or two that cater to students or mid-career. Their next step is to set up a regular meeting schedule and work towards something in April. If you have any ideas, please send them to the committee. Justine will send Lindsey a question for the membership survey.

  1. Student Award Criteria Review Committee – Allyson Holbrook

Kevin sent Allyson the survey responses on why people did not apply for the student paper. She may have a question to add to the Member survey. Kevin will pass that along to Lindsey.

  1. Other business
    1. Mixers in 2022 – waiting for COVID rates to decline – any suggestions for locations

Kevin will reach out to John to see if Madison is ready for a mixer.

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Schapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Schapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– January 2022

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING MINUTES
Bob Davis
January 24, 2022
12:30 – 2:00 CST / 1:30 pm – 3:00pm EST
Zoom invite

Attendees: Kevin Ulrich, Leah Dean, Benjamin Schapiro, Jerry Timbrook, Evgenia Kapousouz, Hillary Hanson, Erin Heiden, Y. Patrick Hsieh, Rebecca Powell, Justine Bulagar-Medina, Bob Davis, Dana Garbarski, David Sterrett

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to new members Erin, Ben, Rebecca, and Jerry. Welcome aboard and we appreciate your willingness to serve on the council! 

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Meeting notes:

Meeting started 12:30PM Central

  1. Approval of last meeting’s minutes 

Approved by Unanimous consent.

  1. Conference Survey Data (Kevin)

Kevin reviewed Review of survey highlights

  • 201 surveys sent, 114 completes – 57% response rate.76% in person very

Conference Survey Highlights

Keving led a discussions about the conference survey.  Key areas include:

General conference satisfaction / attendance comparing in person vs virtual.

  • In-person more satisfied than virtual (76.1% Very Satisfied in person vs 45% Very Satisfied virtual), but the difference is less noticeable when looking at top 2 box (97.2% in person vs 87.5% virtual).

Discussion for 2022 conference in person vs virtual

  • Three main drivers for virtual attendance were concerns surrounding Covid, convenience, and scheduling.    Convenience factor is a good reason to offer a virtual offering.  10.6% would attend virtually and 9.7% would attend as a mix in the future.
  • Most people who would attend in person next year cite easing of Covid and dissatisfaction with the technology/experience as the main driver to return to in person.  
  • While the hybrid model does expand participation to those who were not able to attend, 44.4% of in person said virtual attendance ‘somewhat or significantly took away’ from the in-person experience.

Student support grants

  • 33/36 students did not participate in a student grant program
    • 21 were not aware of the program.  This provides an opportunity to educate students that funding is available.  There was general discussion about how to best reach out to students directly and/or through professors, mentors and other student organizations.  Justine mentioned that she has seen diminishing returns for communications because at some point the students are not getting/reading the alerts/emails.
    • 12 already had / didn’t need funding for the conference
    • 3 participated in the student grant program

Evgenia observed that this survey only addresses those who did come, not those who didn’t come so we are not informed to their reasons for not participating.  Dana also observed that putting this on the survey increases awareness of the program.

The results on the survey regarding the amount of out of pocket expenses student incurred was discussed.  Evgenia brought up that the need for money will vary greatly depending on the student’s location.  For example student’s in Chicago will not incur hotel expenses.  Patrick suggested that since the average out of pocket cost for students was $66 ($91 for those who spent some money) some students were likely not including hotel expenses in their calculations.  Kevin suggested that we may want to consider breaking out the expenses by category in the future.

Student paper

  • Allyson Holbrook is working on a subcommittee for student paper, potentially adding a ‘non-student co author’ category.
  • Evgenia suggested that we should start the process for discussing how we are going to do this next year.  For example defining the amount of contribution to determine if a paper has a  ‘non student co-author’.  
  • General feedback
  1. 2022 Conference             (Leah)
    1. Conference support committee 

Leah  researched the costs for maintaining Zoom licenses year round for the conference. The base pricing is $150 / year / license ( e.g. 4 = $600 / year,  5 = $750 / year).  This includes  1 GB cloud storage per license.  There are additional add ons for more than 100 participants – $50 per month more to expand to 500 participants.  This ‘large meeting’ feature can be activated on a month-month basis.  In addition there are expanded cloud storage options available that can be activated per month.  Rough estimate is that a year round Zoom license will cost $1000 / year to maintain Zoom as a sustainable add on.  This was provided for informational purposes only and was not voted on or approved by the council.  We will have a more formal proposal as we get closer to the annual conference.

  1. Check with hotel about 2021 contract plans
    1. Leah had questions about the level of detail of what needs to be finalized before signing the contract.  For example do we need to know if dinner would be plated or buffet, if the short course would be virtual / in person, and what the conference schedule would be. Kevin and David conveyed that the hotel is flexible and the contract is just establishing a reservation for the dates and a minimum $ spend.  Specific details will be identified later.
  1. Leah will reach out to hotel today for more details on contract and will reach out to members for ideas for speakers.
  2. Kevin – Guess is that they will secure the space and then punt the details as we get closer to conference.
  1. Secretary / Treasurer’s Report (Lindsey)                
    1. Financial updates
      1. Checking: $25,482.49
      2. Savings: $46,971.99
    2. Membership list updates
      1. Lindsay is working on compiling a member list.  Details discussed in next month’s meeting.
  1. Tentative tasks for 2022
    1. Member survey for 2022?
      1. Details discussed in next month’s meeting.
    2. Not for Profit Annual Report filing
      1. Details discussed in next month’s meeting.
    3. Cvent billing – Should we drop our other platforms? (Will be discussed in next month’s meeting)
    4. MAPOR address ‘move’ to NORC building (Will be discussed in next month’s meeting)
      1. CVENT
      2. Chase bank
      3. IRS
  1. Communications                     (Benjamin)
    1. Spring newsletter

Benjamin will circulate a draft of the spring newsletter to council by the end of the day today.  Will be reaching out for specific content for February newsletter.  Potentially it will be postponed pending member survey results.

  1. Website                           (Hillary)
    1. Updates

Hillary – New members will be updated today on the council page and will apply WordPress updates.

The question came up as to whether Hillary should be applying updates to the WordPress database / addons.  Patrick (2021 webmaster) informed the council that each month you log in there will always be messages to upgrade and spam messages.  He spent time last year reducing the number of plugins to only those used by the website.  The webmaster should feel free to accept updates unless you see something that requires additional payments.

  1. Awards, Grants, and Support Committee
    1. Meeting on January 11

Bob & Evgenia met with Mentors / students to discuss the experience with the MAPOR Fellowship program.  The overall experience was positive.  Bob will meet with 1 more mentor later today and will provide a more detailed report.  In general the timing of the program was sufficient, although Evngenia proposed that we need to balance giving the students more time to apply (potentially accepting applications into March or April) against having enough time in the program to deliver something for the conference in November.  Bob suggested providing additional structure would help the program.  Evgenia added that the structure still needs to be flexible to allow room for individualization.

  1. Sponsorship (Dana)

Sponsorship calendar doesn’t really start until June.  John will provide additional notes to allow documentation to stand alone as it move from past president to past president.

  1. Online Learning Committee           (Justine)
    1. Meeting to discuss goals for 2022
    2. Webinars
    3. Other events? 
      1. Resume review? 
      2. Speed networking?

We are going to start with speed networking as our first event for Feb/March.  Goal for committee is to do something every 4-6 weeks in spring, slow down in the summer and pick up in fall.

  1. Other business
    1. Mixers in 2022?

Timing is uncertain.  Kevin challenged the group to think about how can we piggyback to other events / conferences.  AAPOR has so much built around it already we should think about other conferences with which we can have a breakout dinner.  Justine added that we can consider adding on to virtual events in addition to in person.

New Business

Patrick led up a discussion about potentially adding job announcements as a service to our sponsors. 

Kevin – Concerned about timeliness of information and suggest that we post to AAPORnet.  Evgenia posed that rather than posting information we post the job application directly so that if the job is closed the link will say so.  Benjamin added that we could consider using social media but we should also consider the implications of MAPOR providing  an ‘endorsement’ of the position and how it might upset some people / companies.  Kevin suggested that we might be able to mitigate this through the inclusion of a disclaimer.  The net recommendation was that we should steer these opportunities to AAPORnet and MAPORnet.

Meeting adjourned at 1:21PM Central

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Schapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Schapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– December 2021

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA
December 20, 2021
12:30 – 2:00 CST / 1:30 pm – 3:00pm EST
Zoom invite

Attendees: Kevin Ulrich, Lindsey Witt-Swanson, Leah Dean, Y. Patrick Hsieh, Benjamin Schapiro, Rebecca Powell, Erin Heiden, Hilary Hanson, Justine Bulagar-Medina, Bob Davis, Jerry Timbrook, Dana Garbarski, and Evgenia Kapousouz

MAPOR SPOTLIGHT of the MONTH:  Our MAPOR Spotlight of the Month is for Conference Chairs David Sterrett and Leah Dean and the entire supporting crew who made the Conference a successful event! Thanks to all for your hard work and your service to MAPOR.  

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Agenda:

  1. Welcome Executive Council! 
    1. New members: Erin Heiden, Rebecca Powell, Ben Shapiro, Jerry Timbrook
    2. Introductions
  1. MAPOR documents and procedures
    1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
    2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
    3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/
  1. 2021-2022 Council Transition           (Kevin/All)
    1. Monthly meeting schedule
      1. January 17th is MLK day. Move to 24th?

Will meet 1/24 instead

  1. February 21st is President’s Day. Will meet 1/28 instead. 
  2. June 20th is Juneteenth. Will move to the 13th.

Kevin will send revised meeting invitations

  1. MAPOR Google Group for group email (mapor@gogglegroups.com)
  2. Google Drive
  3. Website
  4. Revisions to committee structure – Committee members/new roles/transition meetings (listed below and for discussion)
  1. 2021 Conference Debrief                         (Leah/David/All)
    1. General Discussion about the hybrid model

A conference evaluation survey was sent the week after the conference. The survey had a 57% response rate. Leah would like to have Zoom licenses year-round to better facilitate the hybrid model going forward. This would allow keeping the recordings up longer than three months. Zoom could replace Go to Webinar as well. There was discussion about maybe upgrading one Zoom account to be able to host more users if needed. There could also be additional fees for storing recordings. PAPOR has a PAPOR channel to share recordings after the conference. The Conference Committee will get more information about the costs of keeping Zoom regularly, so the Council can discuss more next month. 

Kevin will share the survey data with the Council. One respondent asked why the conference was held on Friday and Saturday instead of Thursday and Friday. Council discussed the pro’s and con’s of each. Dana suggested decoupling the short course from the conference to wrap the conference up earlier on Saturday before the parade crowds develop. We discussed the networking lunch and how to make it more about “networking” than hanging out with your friends. Also, discussed coupling lunch with the awards or the short course.

  1. All expenses paid?
    1. Hotel – PAID
    2. Tech rental – PAID
    3. Speakers – All but one are paid
    4. Student award winners -PAID
    5. Student grants -PAID
  2. Thank you notes to sponsors

Sent

  1. Business meeting items
    1. Student Paper Criteria – Ad Hoc Committee to review criteria led by Allyson – Kevin to send some applicable Conference Survey data to committee

The conversation was around the role faculty can have on student papers. The fellows will work on this.

  1. 2022 Conference             (Leah)
    1. Conference support committee 
    2. Check with hotel about 2021 contract plans

The contract goes one more year. We will renegotiate the contract this year. 

  1. Review of Conference Survey data for next month’s meeting?
  1. Secretary Treasurer’s Report                     (Lindsey)
    1. Financial updates

Checking: $23,412.04

Savings: $46,971.60

  1. Membership list updates
  1. Tentative tasks for 2022
    1. Member survey for 2022

Worth doing, but maybe shorter than usual 

  1. Not for Profit Annual Report filing
  2. Cvent billing – Should we drop our other platforms?
  3. MAPOR address ‘move’ to NORC building
    1. CVENT
    2. Chase bank
    3. IRS
  1. Communications                     (Benjamin)
    1. Spring newsletter

Benjamin and Justine have met to understand what needs to happen. The plan is to have newsletters around February, April, summer, and October.

  1. Website                             (Hillary)
    1. Updates

Winners have been posted on the website. 

  1. Need to add new councilors and photos to websites

The Executive Council page is mostly updated.

  1. Awards, Grants, and Support Committee
    1. Set meeting and goals for 2022

Kevin suggested meeting earlier in the year while all their thoughts around the student paper are fresh and to get the student fellowship evaluation and 2022 application process going.

  1. Tentative tasks for 2022
    1. Review Conference Feedback Survey for January
    2. Evaluate Student Fellowship Program
    3. Evaluate Student Grants Program
  2. Sponsorship (Dana)
    1. Sharing contact information with AAPOR?
  1. Online Learning Committee
    1. Set meeting to discuss goals for 2022
    2. Webinars
    3. Other events? 
      1. Resume review? 
      2. Speed networking
  1. Other business
    1. Mixers in 2022?

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Shapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Shapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

GO MAPOR GO!