MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING MINUTES
October 21, 2019
12:00 – 1:30 CST/1:00 pm – 2: 30pm EST
Dial-in: 1-866-215-5503; Passcode: 9109781#
MAPOR MOMENT of the MONTH: Our MAPOR Moment of the Month recognizes Dana and the conference committee for their diligent work on the annual MAPOR conference planning. Also, I would like to thank Patrick for his work on organizing the MAPOR webinars.
A message from Kevin – “Big shout out to Patrick for hosting such a successful event.”
Present: Ipek, Ned, Ron, Ashley, Dana, Justine, Allison, Josh, Sara, Patrick, Colleen
Agenda:
- 2019 Conference (Dana)
- Registration (72 registrants to the conference as of 10/18/19 at 3pm)
- 59 general, 16 students; 33 for lunch so far
- 16 for short-course (room can do 35 in classroom style; could convert to theater style if get to close or go over); we expect another ten from Amerispeak at least
- Friday morning working group will recap February interviewers + interviewing workshop. The working group has 15 registrants so far
- Conference program
- Two papers have been withdrawn
- Still need chairs/discussants (Sara) and final images (Allison)
- Allison says will have EOD (Dynata and U of C SLAB)
- Dana will follow-up if necessary
- Waiting for info from Frank M. as well
- Allison says will have EOD (Dynata and U of C SLAB)
- Still need chairs/discussants (Sara) and final images (Allison)
- Two papers have been withdrawn
- Hotel room block
- Haven’t heard from Ranka recently. Ipek suggested Dana to call Ranka as she is more responsive via phone.
- As of 10/7 were on track
- Dana will follow-up with Ranka, Jeff, Anada
- May need to send email to registrants
- As of 10/7 were on track
- Haven’t heard from Ranka recently. Ipek suggested Dana to call Ranka as she is more responsive via phone.
- Budget/estimated costs
- Budget will be similar to last year with some small changes
- Student paper competition
- Received additional paper from solicitation from Dana; 3 submissions in total
- Have reviews back from half of fellows at this point
- All appear to be substantive, and so may only give one award this year
- Received additional paper from solicitation from Dana; 3 submissions in total
- Sponsor tables and info
- We only have one firm “yes” so far
- Laptops + Book raffle donations + printer/signage
- Won’t be doing book raffle this year, rather next year’s registration fees will be the raffle prices.
- Dana will get signs printed at Kinko’s in advance of conference
- Patrick will provide laptops from RTI
- One will have HDMI for keynote; will test built-in webcam
- Could get better webcam if will be doing more streaming in the future
- Anything else?
- Dana suggests going to lunch tables to lead conversations with people may not necessarily know, so that is a true “networking” lunch; will be a way to bring in new people
- Will have programs printed and delivered directly to NORC
- Sara is in need of two session chairs, and Ron, Allison have volunteered
- Registration (72 registrants to the conference as of 10/18/19 at 3pm)
- Student engagement/events at the conference (Colleen)
- 16 students registered so far
- Ned, Ipek, or Dana will send note to early career people about Sara’s early-career panel as well as events that Colleen is planning
- Will likely have lunch at Quartino on the Saturday
- Happy hour was on Thursday at the Kerryman last year, with approximately 10 RSVP, 7 attendees
- Will open happy hour to “early career”
- Ipek will send an email about student activities at MAPOR and highlight free student lunch on Friday via MAPORNET and AAPORNet
- Ned, Ipek, or Dana will send note to early career people about Sara’s early-career panel as well as events that Colleen is planning
- 16 students registered so far
- Other conference related updates (Ipek)
- “In memoriam” session updates/plans
- Joe Murphy working with Tim Johnson on a tribute to John Loft
- Chuck Whitney (past president 1985-86) also passed during 2019 and Fellows also acknowledge this along with their tribute to George Bishop.
- Fellow and student paper award announcements at Keynote
- Ipek will ask Nora Cate or John S. if they prefer presenting the award
- Ipek will share draft keynote agenda and her talk with Dana
- Ipek will order a plaque to be presented to the 2019 Fellow
- AAPOR Booth and presentation at the conference
- AAPOR MCR chair Tamara Terry and Kellen staff Adam and Eric will be there with the booth; Tamara will present on AAPOR membership at business meeting
- “In memoriam” session updates/plans
- Sponsorship (Allison/Ron)
- Ron suggests acknowledging sponsors earlier in conference, based on feedback from Question Pro
- Could have a “meet the sponsors” table at lunch
- Ipek will thank the sponsors before the keynote
- Justine and Allison will thank sponsors individually via social media, and tagging them
- Treasurer’s Report (Ipek on behalf of Kevin)
- Budget updates
- Checking: $32,755.70 (increase due to conference registration, webinar)
- Savings: $45,021.71
- Budget updates
- MAPOR equipment inventory
- Kevin will create inventory list when back in town
- Registration materials/name badges + ribbon for name tags
- Ipek will confirm with Kevin have enough tags, ribbons
- Ipek will confirm with Kevin to make sure we have a certificate for the student paper competition winner
- Communications (Justine)
- Plans on upcoming social media postings/communication w/ members
- Sponsor highlights
- Conference related updates
- Social media postings at the conference
- Dana will follow-up with Justine re conference-related postings
- Plans on upcoming social media postings/communication w/ members
- Succession Planning (Ned)
- Ipek and Ned meeting this week to discuss plan for succession in appointed positions (Student Liaison, Webinar Coordinator, Sponsorship Coordinator etc.) as well as newly elected positions
- MAPOR 2019 Election Updates (Ipek)
- Ipek and Kevin meeting soon to discuss programming and schedule
- AAPOR Chapter Party (MAPOR representation) (Ipek/Ned)
- SAPOR organizing chapter party
- Ned and Ipek will talk offline about being representative
- Anything else?
- Recent webinar had 27 concurrent log-ins