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MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

October 18, 2021

12:30– 2:00 pm CDT

Zoom invite

MAPOR MOMENT of the MONTH:  Ned for creating and executing the MAPOR Fellows Hall of Fame voting procedure!

Attendees: Kevin, Lindsey, Bob, Dana, Leah, Hilary, Ned, John, Patrick, David, Justine, and Evgenia

Agenda:

  1. Approval of last meeting’s minutes

Minutes approved

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. checking/savings

Checking: $40,798.78

Savings: $46,970.82

  1. 2021 Conference             (David, Leah)
    1. To do list
    2. Speed Networking (Ned, Justine)
    3. Council lunch: (Dana)

50 registrants so far with a mix of in-person and virtual. The luncheon has 16 people so far and the short course has 11 people. 14 rooms sold for Thursday and Friday and 10 for Saturday.

The program is soon to the printer. David and Leah will work on communicating with speakers. We need a Zoom Events account and five licenses at $99/each. David will purchase them in a week.  We will need a plan to pull down the recordings, because the storage rates with Zoom are expensive. Looking at storing them through Google Drive or Box. Dana purchased laptops for the conference. David will look at wireless headsets to purchase for the conference. We discussed having speakers wipe down the headsets when they are done. We will have Clorox wipes for people to use. Food options are in flux until the registration numbers are finalized. In the meantime, we are planning on the standard continental breakfast on Friday and Saturday, the grand buffet for the Friday luncheon, brownies, cookies, and coffee for the break Friday and Saturday, and appetizers and the beer, wine, and soft drink package for the Happy Hour. The hotel is not requiring that we fill a certain number of rooms. David will also work on updating signs.

Speed networking is scheduled for 10:15am to 11:45am on Saturday. Evgenia will send an email to students and early career folks about the Thursday night dinner, and can mention the speed networking session. There are currently seven participants and five participants to represent organizations. Justine will reach out to organizations as well.  Ned and Justine will brainstorm the technical needs for speed networking.

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

John told folks about the Crunch Analytics sponsorship offer. We will see if they email back. All sponsors have paid. Three sponsors might want tables. 

  1. Communications                     (Justine)
    1. Updates

The newsletter will go out tomorrow. Any last minute changes need to be to her by end of the day.

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

No updates.

  1. Webinar           (Patrick)
    1. Update

The next webinar is Wednesday, October 27th. Free for students.

  1. MAPOR Fellow nomination (Ned, Dana)
    1. Update

Dana will have conversations with mentors and mentees after the conference.

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. newsletter item for fall,
    2. conversations with mentors/mentees after conference

Have received two applicants so far. Dana, Kevin, and Ned will review the applicants after the 24th.

  1. Colleague/student support grant (Ned, Dana)
    1. Updates

No applicants so far. Dana, Kevin, and Ned will review the applicants after the 24th.

  1. AAPOR 2022 in Chicago (May 10-13) (Kevin)
    1. Off site party
      1. What would we like to do?
      2. How much to contribute?
      3. Location ideas?
    2. Student paper competition
      1. Winner of competition from MAPOR conference will attend next AAPOR conference

Nothing to do now.

  1. Other business?                                                                                                         

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!