MAPOR Council Public Meeting Minutes– September 2021

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MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

September 24, 2021

10:00 am-12:00 pm, 1:00– 3:00 pm CDT

Zoom invite

MAPOR MOMENT of the MONTH:  All of us for what we are about to pull off over the next two months!

Agenda:

Morning session 10am-12pm

Attendees: Dana, Lindsey, Kevin, Leah, David, Ned, Hillary, John, Sara, Patrick, and Evgenia

  1. Approval of last meeting’s minutes

Approved

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. checking/savings

Checking: $37,552.18

Savings: $46,970.44

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

There are spreadsheets in the Google Drive sponsorship folder with information multiple people need. Everyone has paid. John went through the spreadsheets and folders to show others in the EC where relevant information is for them. 

Discussed encouraging sponsors to share information about internships. The sponsors will be updated on the website on 10/1.

  1. 2021 Conference             (David)

We will offer a hybrid format for all aspects of the conference except possibly giving feedback or asking questions during the sessions. The member survey showed a 50/50 split between attending in person and attending virtually. Hoping for 160 registrants. Planning for five session blocks, which is the usual amount, with four sessions per block. Each room will have a Zoom link and function as a webinar using the computer’s camera and microphone. 

Virtual presenters will present live through screen share. MAPOR will provide practice sessions so virtual presenters can try things out and ease concerns. Virtual presentations can go first in the session so if there are any issues, the virtual presenters have time in the session to fix their issue and still present before the session is over.

All sessions will be recorded to watch later for all conference goers, virtual and in-person. As a result, we will need to communicate with presenters that they cannot opt out of sharing their presentation. The presentations will be saved onto the Zoom cloud and then moved to the MAPOR share drive. Patrick feels the Zoom files will be small enough to save on the MAPOR share drive without incurring costs. 

Each session will have a “normal” moderator and also a tech moderator. No discussants this year. MAPOR will require that pre-recorded presentations need to be recorded using Power Point or Zoom. 

The food type options will stay the same, but more items may be individually wrapped. Hotel staff may have servers at the Friday buffet. MAPOR will subsidize the Friday lunch, but there will be a fee ($30) for the lunch for non-student attendees. There will be an open bar and appetizers during the happy hour.

All in-person participants will have to upload their vaccination cards and sign a waiver. Masks will be required. The rooms will have half the number of chairs as normal, the chairs will be spaced out, and we will not allow standing room. 

Presenters need to have a final decision on whether they are presenting in-person or virtually by 10/19. Attendees will decide when they register if they will attend in-person or virtually, but we will allow folks to change to the other format after registration if requested. All cost reimbursements will be handled at the conference. If they got the early bird rate when they first registered, they will get the early bird rate for the format they ended up using.

David will work with DTP (?, the printer) to format and print the program. Kevin will do inventory on the storage unit to determine what else is needed.

David will group presentations together for sessions based on content rather than format. David will see if the three posters want to switch to methodological briefs. 

Lunch 12-1pm

Afternoon session 1-3pm

  1. Finish 2021 conference items                                                                                       (David)

Speed networking will likely be hybrid and its own session. We will hold the resume workshop outside of the conference. 

Technology moderators will be in the room to troubleshoot tech issues, so the traditional moderator can focus on their usual responsibilities. Both moderators will be in-person. Virtual council members can also pop in and out of multiple sessions to make sure everything is working from the virtual-side. 

Dana will take the lead on selecting and purchasing computers for the conference. Also, we need to purchase Zoom licenses and Microsoft Office licenses. David will see if we can purchase our own lapel microphones or if we have to rent the hotel’s.

  1. Webinars           (Patrick)
    1. Ideas for webinar in  October
    2. update on new tech/methods for fall

Justine will do a webinar in October on SOGI questions. Patrick is hoping to get someone else to take over this role.

  1. MAPOR Fellow nomination criteria (Ned, Dana)
    1. Update (Ned)

We reviewed the process Ned proposed. Council members should send Ned nominations by 10/1. Then, Council will vote on their first, second, and third choices the following week. 

  1. AAPOR regional Chapter Representative Meeting – 9/9/21 (Kevin)
    1. Accounting for dues from national
      1. We need to send ACH form to AAPOR MCR
      2. We need to provide feedback on dues procedure
      3. Designate communications person for chapter rep listserv

Kevin and Dana will be the representatives.

  1. Conduct policy
    1. Do we post conduct policy on our website?
    2. When do members accept conduct policy?

We need to add the AAPOR conduct policy to our website. Lindsey will add agreeing to the AAPOR code of conduct when paying for a MAPOR membership through the MAPOR website or through conference registration.

  1. AAPOR 2022 in Chicago (May 10-13) (Kevin)
    1. MAPOR will not have an on-site EC meeting at AAPOR
    2. AAPOR will re-imburse $250 for raffle
    3. MCR will be in touch about set-up and shipment of materials to Chicago
    4. Off site party
      1. What would we like to do?
      2. How much to contribute?
      3. Location ideas?

MAPOR will contribute the same amount as in past years. No one else had thoughts about this.

  1. Student paper competition
    1. Winner of competition from MAPOR conference will attend next AAPOR conference
  2. Other business?                                                                                                         

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– July 2021

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MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

July 19, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to John Stevenson. Crushing it with those sponsors!

Attendees: Patrick, Dana, John, Lindsey, Ned, Hillary, David, Kevin, Justine, Evgenia, Bob, Sara and Leah

Agenda:

  1. Approval of last meeting’s minutes

Minutes approved.

  1. 2021 Conference             (David, Leah)
    1. Updates

We have about 50 abstract submissions. An email was sent to Friends of MAPOR two weeks ago and AAPORnet last week. David is planning to send one more email to each group again. Dana gave guidance on abstract review and grouping into sessions. David and Kevin will walk through the space later this week. David will also send a short survey in August to better understand the virtual/in person mix and hotel block needs. David will ask the hotel what food opportunities are available with COVID in mind. Other COVID related matters were also discussed, but more will be decided closer to the conference. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Are we done with this item?

Done. 

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. Updates

Lindsey will update the membership information with new AAPOR members and one new MAPOR member. She will also reconcile the AAPOR payments with the number of members received through AAPOR. Lindsey will create a new event in CVent for the conference.

Checking: $31,267.71

Savings: $46,969.65

  1. Communications                     (Justine)
    1. Updates

Justine has posted four to five times on social media about the conference. The summer newsletter is out. The group discussed doing a mini-newsletter with conference information and light-hearted stories that would go out a couple weeks before the hotel block opens up. 

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Nothing new to report.

  1. Webinars           (Patrick, Lindsey)
    1. Ideas for webinar in  October
    2. update on new tech/methods for fall?

Patrick will have ideas next month.

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

John gave the update of 14 yes’s, 1 likely, and a few no’s. John has received $11,950 so far in sponsorship commitments and payments. All but one sponsor from last year are sponsoring again this year. The one hold out may still do so. John just has not heard back from them.  

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. newsletter item for fall
    2. conversations with mentors/mentees 

The committee will follow up with the mentors and mentees in December. Dana asked Evgenia to write a newsletter story about this program. Dana wants to showcase the program during the awards ceremony. Evgenia will ask the students currently participating if they will participate in a couple of student-focused events during the conference, so they can discuss the program with other students in an informal setting. 

  1. Colleague/student support grant (Ned, Dana)
    1. Updates

No applications have been received yet, but expecting them to come in in September. 

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. thoughts on travel grants?
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

Agreed to focus on the colleague/student support grant this year, and work on a travel grant next year. 

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates on outreach (Evgenia)
    2. Updates on mixer in WI 
    3. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Wisconsin asked to wait on the mixer until the spring semester. Evgenia sent emails to academia. The group discussed trying to do a mixer in Nebraska with UNL and Gallup. Lindsey will plant some seeds. There is interest in doing a mixer in Chicago during the AAPOR meeting. 

  1. MAPOR Fellow nomination criteria (Ned, Dana)
    1. What has been process in past, and what do we want for future? Let’s generate ideas and Ned, Dana, and Kevin will discuss offline.

Ned explained the nomination process used while he was president, and proposed a new approach mimicking sports hall of fame processes with a long and then short ballot. Ned will reach out to fellows to help with this. The group proposed ideas including a rubric looking at number of years as a member, served as an officer, supports/ed students, and other contributions to MAPOR. Sara raised the need to include people of color and women in the pipeline to fellowship.

  1. Other committees that will have work at a later date/next council:
    1. Speed Networking (Ned, Justine)
    2. MAPOR conference attendee Code of Conduct (TBD)
    3. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– June 2021

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MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

June 21 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to Leah Dean. Congrats to Leah on the birth of her beautiful baby! 

Attendees: Kevin, Evgenia, Lindsey, Ned, John, Bob, Hillary, David, Leah, Sara, Patrick, and Justine, 

Agenda:

  1. Approval of last meeting’s minutes
    1. https://drive.google.com/file/d/1piGCn1L-MKRmYiO36uospCWx0dK4w_e-/view?usp=sharing 

Approved

  1. 2021 Conference             (David, Leah)
    1. Updates

Twelve abstracts have been submitted. The abstract deadline will get extended a couple weeks. Then, they will do more communication around it. Will do a survey of members in August or September to see what the in-person/remote split looks like. Embassy Suites is going to keep the same room rates as is in the contract ($224/night for a king, $254/night for two doubles). The goal is as much in person as possible. David will go to Embassy Suites to check out the meeting room set-ups and tech. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Any discussion of results?

Lindsey went through the results in the newsletter.

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. Updates

Checking: $28,712.02

Savings: $46,969.23

We received $1,100 from AAPOR for MAPOR memberships paid through AAPOR.

  1. Communications                     (Justine)
    1. Updates

Justine sent out the newsletter this morning. She will be working on conference communications. Will play up the in-person conference format with a virtual option. Bob shared an issue some PAPOR members had in getting funding to attend the in-person conference because there was also a virtual option. There was a lot of discussion about whether or not to plan on the virtual option and the language around that.  

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Things are good at this point. 

  1. Webinars           (Patrick, Lindsey)
    1. Ideas for webinar in  October

Patrick wants to look at new technologies and/or methods for the fall webinar.

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

They have eight yes’s and two or three likely’s. Already have $2,000 in payments. John will send Lindsey an email to send out to the Friends of MAPOR group. John will email sponsors this fall for graphics and such. One potential silver sponsor has asked for two free registrations instead of one. They have sponsored for years, so the decision was made to give them two free registrations for just this year. 

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. Updates: Dana checked in, all going well from both students’ and mentors’ perspectives!

Evgenia suggested something in the newsletter or a mini-session about the program and how it went the first year in hopes of getting more people interested. Kevin would also like to have individual conversations with everyone involved. 

  1. Colleague/student support grant (Ned, Dana)
    1. Updates: released with call for participation, no applications yet.
  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Updates
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

They will circle back to travel grants now that we know that the conference will be in person.

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia sent emails out to students, professors, and others that work at universities last week with advantages of attending the conference. She would also like to reach out to businesses with the early career awards in mind, but is not sure who to send these emails to. David suggested reaching out to MAPOR cheerleaders, including current and former council members and fellows. This week, Evgenia will reach out to folks who have not attended the conference in the past. 

Discussed trying to do a MAPOR mixer in Wisconsin. John will look at their union space.

  1. Other committees that will have work at a later date/next council:
    1. MAPOR Fellow nomination criteria (Ned, Dana)
    2. Speed Networking (Ned, Justine)
    3. MAPOR conference attendee Code of Conduct (TBD)
    4. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– May 2021

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MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

May 17, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to David Sterrett and Leah Dean for getting our calls for participation drafted and circulated later this week!

Attendees: Dana, Kevin, Lindsey, Hillary, David, Ned, Sara, Patrick, Justine and John

Agenda:

  1. Approval of last meeting’s minutes
    1. https://drive.google.com/file/d/1aKjWOR68Hbgu1Q_-N53pf-xq54jyi_Rm/view?usp=sharing 

Approved 

  1. 2021 Conference             (David, Leah)
    1. Updates

Kevin, Lindsey, and David will meet 5/17 to wrap up the CVENT piece. Then, David will send a test email. David plans to send the email middle of the week. Abstracts are due July 2nd. David received generally excited feedback during AAPOR about MAPOR being an in-person conference. The keynote speakers are onboard. David is thinking about an in-person dry run in the hotel during the Council’s September meeting. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Updates

Evgenia sent out the results. Lindsey will write-up the newsletter article this week. David is going to look at the conference-specific data.

  1. Treasurer’s Report                 (Lindsay, Kevin)
    1. Updates

Checking: $27,149.35

Savings: $46,968.87

  1. Communications                     (Justine)
    1. Updates

We got a lot of engagements on the newsletter! Justine is getting ready for the summer newsletter. Key people already know what they need to provide for the summer newsletter. She wants to get it out early June. We may want to do a pull-out around the July survey. Also, she wants to share information about the conference structure so they hear it from us.

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Dana has been updating the call for participation and student paper.

  1. Webinars           (Patrick, Lindsey)
    1. April Webinar update
    2. Ideas for webinar in  October

We had a good turnout for the April webinar. 50-some registered, 27 attended, 13 people watched the recording. The April webinar lasted passed the one hour mark. A first! Patrick thinks there a good number of people/opportunities from AAPOR for the October webinar.  

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

John will send out requests for money next week to past sponsors and blasts to distribution lists (AAPOR, MAPOR, AASRO). John is also putting together an instruction manual for future past presidents. John will copy Dana on sponsor request emails for continuity next year.

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. Updates 

Dana will reach out to the fellows and students next week to see how everything is going.

  1. Colleague/student support grant (Ned, Dana)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts https://docs.google.com/document/d/1u6KfOImBSttf86a1_uQsVCX4Yl4onDcjKPwdr_FSM4M/edit?usp=sharing 
    2. [tiered conference registration]

Dana wrapped up the language and added it to the website under opportunities for support. It will also be linked to the call for abstracts to start advertising.

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Updates
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

Most of it will be for the conference. Have not met about this yet.

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia will send emails to professors at universities she has identified after the call for participation has gone out. 

  1. Other committees that will have work at a later date/next council:
    1. MAPOR Fellow nomination criteria (Ned, Dana)

They will put together the criteria.

  1. Speed Networking (Ned, Justine)

Justine has ideas based on the AAPOR Speed Networking. 

  1. MAPOR conference attendee Code of Conduct (TBD)
  2. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes–April 2021

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

April 19, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to Kevin Ulrich who is working to support Lindsey Witt-Swanson as she transitions to Secretary-Treasurer. We are so grateful to Kevin for his knowledge and willingness to serve!

Agenda:

Attendees: Dana, Kevin, Lindsey, Hillary, Evgenia, David, Bob, Ned, Sara, Patrick, Justine, and Leah

  1. Approval of last meeting’s minutes

Minutes were approved from the March meeting.

  1. 2021 Conference             (David, Leah)
    1. Updates

The committee will look at the in-person vs. virtual breakout in the member survey and will administer another survey in July. They will then decide on format by Labor Day to get numbers to the hotel. The audio/visual vendor prices are really high and not really affordable even if they simply record the sessions ($15K) and post them on the website. David is going to go back to them again. There was a lot of discussion about using Zoom. We could have four Zoom rooms to coincide with the four physical session rooms. Virtual presenters could present live while virtual attendees can watch sessions live as well. David thought he could maybe get some RAs to help with the Zoom component, or have an additional position for each session in addition to the moderator. The hotel has updated microphones, monitors and other tech that we can use. David will schedule a walk-through with the hotel to test the tech abilities and decide what we need to buy. The abstract submission will ask how they plan to present if their abstract is accepted. 

  1. Member Survey (Lindsey, Kevin, Hillary)
    1. Updates

The Member survey had a 43% response rate. Evgenia will have the Member survey analyzed in the next 10 days. She emailed the results of the conference delivery type questions. 

  1. Treasurer’s Report                           (Lindsey, Kevin)
    1. Updates

Chase checking: $28,269.82

Chase savings: $46,968.49

The taxes are done. Lindsey will have access to the Chase account by the end of the month. The new CVent contract ($1300, needs to be signed by July 1) was approved by the membership.

  1. Communications                     (Justine)
    1. Newsletter
    2. Updates

The webinar information went on social media today. Justine will post more on social media between now and the webinar. The newsletter will go on the website very soon. Justine reached out to people who have major parts of the summer newsletter to start thinking about that content.

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

No updates

  1. Webinars             (Patrick, Lindsey)
    1. April Webinar update
    2. [2021 webinar in  October]

Patrick renewed the go to webinar service. The webinar dry run is scheduled with the presenters. The social media content has been shared with the presenters. They wanted to circulate it too. 

  1. Sponsorship (John, Bob, Dana)
    1. Updates

John is going through the old documentation, and will make a push post-AAPOR.

  1. Student Fellowship Program (Ned, Dana, Evgenia)
    1. Updates

The students will start meeting with the fellows. Dana will check in with them next month to see how it is going. 

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts
    2. Dana wants to submit the above Google doc with the call for abstracts. Send any feedback to Dana by the end of next Monday (4/26). Please use the comment feature.
  1. Outreach committee     (Evgenia, Bob, David)
    1. Kevin will share the participants of the past three conferences. Evgenia will send emails a few different groups two weeks after the call for abstracts goes out as a reminder. Evgenia would also like to identify individual professors to email if she can by end of June.
  1. Other committees that will have work at a later date/next council:
    1. Colleague grants/tiered registration (Ned, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
    5. Bylaws update (TBD)
  1. Other business?                                                                                                        

No other business

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes–March 2021

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

March 22, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Lindsey taking on the Secretary/Treasurer role

Agenda:

Attendees: Dana, Kevin, David, Leah, Evgenia, John, Hillary, Patrick, Ned, Bob, Lindsey

Stephanie sent letter to the President resigning from her position on March 15th. Kevin put forward a motion for Lindsey to fill the position. Bob seconded. Membership voted and it was approved. 

  1. Approval of last meeting’s minutes

Minutes were approved from the February meeting

  1. 2021 Conference             (David/Leah)
    1. Updates

The hotel will be providing a quote on the use of their technology. In May, the committee will send communication out about the 2021 conference. The content of that communication language will be discussed in the April meeting. David reached out to a few potential speakers. They will also look at the member survey data to help determine the size of the room block needed.

  1. Member Survey               (Stephanie, Lindsey, Hillary)
    1. Updates

One more email reminder will be sent. The survey currently has a 37% response rate. The survey will remain open until the end of March. The results will go in the next newsletter, but we do not know when that is. Hillary will clean the data. Evgenia offered to analyze the data.

  1. Treasurer’s Report                               (Stephanie)
    1. Updates

Checking:  $28,544

Savings: $46,968

  1. Communications                     (Justine)
    1. Updates

No updates.

  1. Website                             (Patrick/Dana/Hillary)
    1. Updates

Dana will make the changes that Lindsey is the new Secretary/Treasurer. Patrick will change the secretary email to go to Lindsey in GoDaddy.

  1. Webinars             (Patrick/Lindsey)
    1. April Webinar update

Patrick has the website page done. Lindsey will communicate with the speakers. Patrick will take on the tech responsibilities.  Lindsey will send the emails to the MAPOR and AAPOR list serves. 

[2021 webinar in  October]

  1. Sponsorship (John, Bob, Dana)
    1. Updates

The committee continues to work on this. There was also discussion that there should be a continual conversation in relation to webinars and newsletters about sponsorship. Sponsorship is for the entire year and helps reduce webinar costs and such. Dana or John will draft something to send out to past sponsors.

  1. Student Fellowship Program (Ned, Dana, Evgenia)
    1. Updates

The deadline was extended by two weeks. Three fellowships were given. Thank you to Dana, Kevin and Ned who reviewed everything! They are now connecting the students with their identified mentors who they will meet with once a month. They are going to get feedback in the summer and end of the year from students and mentors to know how it went.

  1. Student/Early career programs                             (Ned, Dana, Stephanie, Evgenia, Leah)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts
    2. Updates from our meeting
    3. [ideas of spending operational reserves on expanding reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

People should give feedback in the next few weeks so Dana can incorporate it before the next month’s meeting

  1. Outreach committee     (Evgenia, Lindsey, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia wants to send an email to conference attendees and non-attendees (people who have left over the last few years). She has some college departments identified to email as well. The email will discuss the conference. Depending on how COVID continues, there may be an in person mixer in Chicago this summer. 

  1. Committee structure
    1. Updates and volunteers

Discussed with other business.

  1. Schedule September meeting
    1. DG proposing Zoom, Friday afternoon the third week of September

The meeting will take place through Zoom on a Friday from 1pm to 5pm CST.

  1. Other committees that will have work at a later date/next council:
    1. Colleague grants/tiered registration (Ned, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
    5. Bylaws update (TBD)

Lindsey, Kevin, and Stephanie are coming off other committees. Please consider helping with other committees. 

AAPOR is a great time to scout for future webinars and future MAPOR conference speakers. 

The webinar committee should look at the webinar topic information from the member survey to help identify requested topics and then use this information to scout for future webinar speakers during AAPOR.

  1. Other business?                                                                                                        

Evgenia suggested a session or panel on how to structure one’s work. David and Leah will see if there is room in the conference schedule.

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Stephanie, Lindsey, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana, Stephanie)
  10. Outreach committee (Evgenia, Lindsey, Kevin, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – February 2021

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

February 15, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to Lindsey, who helped with getting the survey drafted and scheduling the April webinar! Thank you Lindsey!

Agenda:

Attendees: Patrick, Dana, Kevin, David, Stephanie, Leah, Evgenia, Sara, John, Hillary, Lindsey, Ned

  1. 2021 Conference             (David/Leah)
    1. Updates

David met with hotel to discuss A/V options. Looks like a hybrid format wouldn’t require a software like Cadmium, we would instead have a Zoom link for each conference room (with computer and camera). We could pre-record the presentations through Zoom, and have facilitators for each link. The A/V vendor would provide several on-site support staff for troubleshooting. Still a question on whether we rent or buy computers for presentations. David will work with vendor to get more detailed costs.

  1. Approval of last meeting’s minutes

Minutes approved from January meeting

  1. Member Survey               (Stephanie, Lindsey, Hillary)
    1. Feedback on draft
    2. Next steps

Discussed feedback given on survey. Will incorporate! Plan to send survey by end of February.

  1. Treasurer’s Report                               (Stephanie)
    1. Updates

Checking:  $28,665 (includes ~$8000 final Cadmium payment)

Savings:     $46,968

  1. Communications                     (Justine)
    1. Updates

Justine needs text from both Dana and Stephanie. We will send those by end of this week, then newsletter can go out before the survey.

  1. Website                             (Patrick/Dana/Hillary)
    1. Updates

No update

  1. Webinars             (Patrick/Lindsey)
    1. April Webinar update
    2. [2021 webinars in April and October]

 Topic of our spring webinar will be how qualitative research has moved to virtual environment. Presenters are Andrew Stavisky (U.S. GAO) and Isaac Rogers (20/20 Research). April 21, 12:00p central. Materials are ready to go – advertising and registration will begin soon.

  1. Sponsorship (John, Bob, Dana)
    1. Sponsorship plan

New sponsorship coordinator position is going to be filled by past president. This year, John, Bob, and Dana will build this out, then next year Dana will fill the role. John will be mindful this year of documenting all his steps/documents/templates/calendars/etc., and will be available to support Dana next year. The past president/coordinator can also pull in other resources strategically. Agreement from Council that this is a good plan.

  1. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
    1. Updates

We have 1 submission so far. Original deadline was 2/14/21 – should we extend? Yes, Evgenia will send notice to AAPOR and MAPOR to announce extension to 3/1/21. Council members in university environment can re-post internally to try to generate more interest.

Motion proposed and passed: after the original deadline passed, and only one student submitted an application, Council agreed that Evgenia could submit an application. 

  1. Student/Early career programs                             (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts https://docs.google.com/document/d/1u6KfOImBSttf86a1_uQsVCX4Yl4onDcjKPwdr_FSM4M/edit?usp=sharing 
    2. Updates from our meeting
    3. [ideas of spending operational reserves on expanding reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

Committee met to discuss spending plan. Student support award and Colleague support award announced around the call for abstracts. Some other ideas include free or reduced registration, some travel awards, etc. Dana distributed a proposal for Student Support and Colleague Support awards, loosely modeled after Roper Support Award at AAPOR.  We reviewed Dana’s draft proposal. Decision to keep open option to cover more than just conference registration – maybe state upper limit of $500 “depending on needs of MAPOR community”. Note to be mindful of amount of effort required to apply (and to evaluate applications). Dana will update proposal and send around for review. 

  1. Outreach committee     (Evgenia, Lindsey, Kevin, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers (virtual mixer in Feb or March)
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia will draft email to professors, stating benefits for both faculty and students to be MAPOR members;

Discussed planning a virtual happy hour, maybe include a raffle prize of a book for students;

Kevin will cross-check AAPOR list for non-MAPOR members who live in MAPOR area, and will target them;

We will review data from survey on interest in virtual mixers.

  1. Other committees that will have work at a later date:
    1. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
  1. Other business?        

No other business discussed                                                                                                 

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Stephanie, Lindsey, Hillary)
  7. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
  10. Outreach committee (Evgenia, Lindsey, Kevin, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Stephanie Chardoul

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh, Lindsey Witt-Swanson 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – January 2021

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

January 11, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month is for our website committee for learning WordPress and making the necessary 2021 updates!

Attendees: Bob, Patrick, Stephanie, Kevin, Dana, Leah, Evgenia, David, Hillary, Lindsey, John, Justine, Ned, Sara

December meeting minutes approved.

Agenda:

  1. 2021 Conference             (David/Leah)
    1. Updates

David is in communication with Embassy Suites, they seem flexible. He will stay in touch with them. In March/April, we will talk with them again. We can cancel as late as August without losing money. Will get some data from member survey on willingness/plan to travel to Chicago for conference. Discussion on what we mean by “hybrid” – both presenters and attendees remote, or have presenters/facilitators in person? Keep in mind call for participation usually goes out in early May. 

Discussion of whether we would use Cadmium again. Need to confirm hotel’s capability to “broadcast” live events. If hybrid format, we expect we will have fewer pre-recorded sessions and more live. Need to keep in mind if we can afford both hotel and Cadmium. If not Cadmium, there are other lower-threshold options (AAPOR is using Pathable)

  1. Member Survey               (Stephanie, Lindsey, Hillary)
    1. Updates and next steps

Subcommittee is reviewing 2020 member survey and proposing updates. A draft will be sent to Council prior to February meeting for review and input.

  1. Treasurer’s Report                               (Stephanie)
    1. Updates

Checking account: $36,449

Savings account:  $46,967

  1. Communications                     (Justine)
    1. Updates

Plan is to get newsletter out by early February – post-conference, welcome to 2021. Justine will send a new request for content.

  1. Website                             (Patrick/Dana/Hillary)
    1. Updates

Website committee standing by to support updates. Need to update current Council; Patrick will share link to spreadsheet to update our info. 

(make sure headshot is not a .pdf, but a picture file)

  1. Webinars             (Patrick/Lindsey)
    1. Plan for 2021 (April and October)

Lindsey and Patrick need to discuss and come up with a plan. Lindsey did look at last year’s member survey to get some ideas for topics/presenters. 

  1. Sponsorship (John and Bob)
    1. Thank you letters sent
    2. Meeting 1/12/21 to develop plan

Dana sent thank you letters to all sponsors. John, Bob, and Dana will meet this week to develop sponsorship plan for this year. How might a hybrid or entirely remote conference affect sponsors? 

  1. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
    1. send reminder for submissions

Submissions are due February 14. Plan to send reminder next week, then one more reminder immediately before Feb 14. 

  1. Student/Early career programs                             (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
    1. need to schedule meeting to discuss ideas of spending operational reserves on expanding reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards) 

May be too soon to make decisions on this before we know format/cost of 2021 conference. 

  1. Outreach committee     (Evgenia, Lindsey, Kevin, Bob, David)
    1. Mixers (virtual mixer in Feb or March)
    2. Ideas for this committee to discuss:
      1. First time attendee retention
      2. reach out to professors: this is what we can offer to your students
      3. Focus on outreach to departments, schools and organizations we don’t see at MAPOR

Plan first virtual mixer so can include in February newsletter(?). 

  1. Other committees that will have work at a later date:
    1. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
  1. Other business?                                                                                                        

Nothing was raised. Meeting adjourned.

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Stephanie, Lindsey, Hillary)
  7. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
  10. Outreach committee (Evgenia, Lindsey, Kevin, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Stephanie Chardoul

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh, Lindsey Witt-Swanson 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – December 2020

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

December 14, 2020

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month is for our outgoing council for a successful MAPOR 2020, with special thanks to our Conference Chair Sara Walsh.  MAPOR 2020 was an outstanding event characterized by professional execution and collaboration.   

Agenda:

Attendees: Patrick, Stephanie, Lindsey, Dana, Bob, John, Leah, Hillary, Kevin, Evgenia, David, Justine, Sara

November meeting minutes approved.

  1. Welcome New Council Members: Introductions
    1. Bob Davis, Hillary Hanson, John Stevenson

Introductions of new and returning Council members

  1. 2020-2021 Council Transition             (Dana/All)
    1. Monthly meeting schedule
    2. MAPOR Google Group; Google Drive; Website; and MAPORnet
    3. Committee members/new roles/transition meetings (listed below and for discussion)

Proposal to keep 3rd Monday monthly Council meetings, 12:30-2:00p central.

Let Dana know if you have an alternative email you’d like to use for access to Google Drive. Also, if you need to be added to listserv. 

Review of new subcommittee structure plan (see end of agenda). 

  1. 2020 Conference Debrief                         (Sara/All)
    1. All expenses paid 
    2. Thank you notes to sponsors
    3. Conference overview
    4. Business meeting items

50% of Cadmium payment still outstanding; technical consultant (Karen Allison) has been fully paid. No other outstanding expenses.

Notes have not been send to sponsors yet. Dana will follow up with Sara.

  1. 2021 Conference             (David/Leah)
    1. Conference support committee 
    2. check with hotel about 2021 contract plans
    3. Other items

Goal is to have some sort of hybrid approach in 2021 that includes in-person component similar to past years, as well as some remote capabilities to accommodate people who can’t travel, don’t have funding support, etc.

David will reach out to Embassy Suites, to request a 90-day notice contract (instead of current 180-day window) – this would mean a decision needs to be made by end of August. We also may try to reduce the minimum room block number. 

Conference committee will decide best approach on conference technology acquisitions (e.g. purchasing Chromebooks). Will make sure it’s compatible with new tech installed in conference hotel.

Idea of recruiting speakers who have ties to MAPOR (“MAPOR roots”); try to incorporate more “methodological” component, to integrate with substantive topics; call on MAPOR Fellows for keynote; for Pedagogy hour, focus on attitudinal/communications; for short course, will review recent topics, maybe something around questionnaire design. Send David/Leah any additional ideas/suggestions.  

  1. Member Survey                                         (Stephanie)
    1. Plan to launch when?
    2. Committee to support sec-treas
    3. Next steps

Will build on work Kevin did on 2020 survey to streamline content. Obviously update to reflect virtual conference. Plan to send ~late January/early February, and continue to use Qualtrics for administration. Stephanie will work on draft with subcommittee and Dana, share update at next month’s meeting.

  1. Treasurer’s Report                               (Stephanie)
    1. Updates
    2. Membership list updates

Current balances:

Checking: $37,638

Savings:   $46,967

Stephanie will update membership list by end of December, incorporating list of members who joined through AAPOR plus results of email membership push to past members. 

  1. Communications                     (Justine)

Justine will send reminder this week to compile content for Winter newsletter, plan to circulate mid-January. Dana will review past-year content, and decide whether we will circulate 3 or 4 newsletters this year. Option to have 2 “big” ones and 2 “small” ones. 

Idea to host a “game night” or other on-line mixer

  1. Website                             (Patrick/Dana/Hillary)
    1. Updates
    2. Need to add new councilors and positions to websites
    3. Ability to upload conference presentations

Plan to link to presentations on Google Drive from website. 

Some discussion around how to best manage the website, requests for posting content, etc. Adding Dana and Hillary as resources will help. 

Cleaned up who will receive the general MAPOR emails (president@, secretary@, info@).

  1. Webinars             (Patrick/Lindsey)
    1. Plan for 2021

GoToWebinar is not as functional as Zoom, but might work well enough (to not incur Zoom license cost). We can subscribe to GoToWebinar just in the months that we need it. Plan to host two webinars in 2021. Open to ideas on topics/speakers. Will take a look at last year’s survey responses with suggestions for topics. 

  1. Other business?                                                    

Question on status of Student Fellowship announcement – it is final, Evgenia will send this week. 

Evgenia asked students for input on the conference. Results mostly positive, especially around networking opportunity. Is there a way to expand this?

Proposal of an outreach program to professors, not necessarily targeting students. Alternatively, could we think about how to maximize first-time attendee retention with MAPOR.                

John is thinking about sponsorship/fundraising strategy. Stephanie will follow up with him to review current expense/revenue spreadsheet. 

Discussion on how to better collaborate on outreach (esp. student) ideas across MAPOR, PAPOR, etc. Bob added to Outreach subcommittee. 

Next meeting will be scheduled for Jan 11.                             

Committee Composition (updated with notes from Dana’s 12/15 email)

  1. Conference (Sara, Ned, Dana, David, Leah)
    1. Hybrid format, Reusable signage, Chromebooks
    2. Speakers and conference themes
  2. Sponsorship (John and Bob)
    1. How hard of a push should we be making?
  3. Webinar (Patrick, Lindsey)
    1. April & October
  4. Website (Patrick, Hillary, Dana)
    1. Meet to discuss website updates this week
  5. Communications (Justine)
    1. Plan on 2 larger newsletters and 1-2 smaller
  6. Sec-treas support (Stephanie, Lindsey, Hillary)
    1. Member survey revision in Feb/March
  7. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
    1. Advertising now
  8. Student/Early career programs  (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
    1. ideas of spending operational reserves on expanding reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards) 
  9. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
    1. Discuss what this looks like and for how long we continue
  10. Outreach committee (Evgenia, Lindsey, Kevin, Bob, David)
    1. Membership drive: Kevin did a cvent comparison of 2019 and 2020 conference registration, and sent a note about membership for this year.
    2. First time attendee retention
    3. Reach out to professors
    4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR
    5. Mixers (virtual mixer in Feb/March)
  11. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Stephanie Chardoul

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh, Lindsey Witt-Swanson 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – November 2020

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

November 16th, 2020

12:30 – 2:00 CST/1:30 pm – 3:00 pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month recognizes the 2019-2020 Executive Council members.  Thank you for all your hard work during a trying year- it has been my pleasure serving with you.

Agenda:

  1. Approve September minutes          (Ned)

Ned moves to approve minutes.

Kevin seconds. 

The motion is passed and the minutes are approved. 

  1. President’s Update     (Ned)
    1. Election results
    2. Script, business meeting and slide deck (needs to be done by Saturday morning)- will circulate template later Monday

Ned will circulate template for business meeting slides. After they are completed, send them back to Ned to aggregate. He will move the slides forward during the meeting. 

  1. 2020 Conference                          (Sara/David)
  1. Registration 
  2. Contact during conference
  3. What dress-rehearsal do we need?
  4. Follow-up emails to first time attendees, early career, and students
  5. Set-up logistics and support needs. More Info about it is available in this link.
  6. Sponsor benefits
  7. Student engagement/events at the conference (Evgenia)
    1. Student fellowship program
  8. Certificate for the student paper competition winner (Kevin)
  9. Awards session (Ned)
  10. Speed networking
  11. In-memorium
    1. Mansour attending to speak for Ashley
  12. Chair assignments
  13. AAPOR @ MAPOR (Ipek)
  • Mary needs one more person to chair a session. Ned will lead a session if need be. 
  • Program is being put together by NORC group. They will hold a space open for the last sponsors who have not updated their ads or logos. 
  • Patrick is working to get the website properly updated with sponsor logos.
  • Slack is set-up. Please download if you have not already. We will use the #general channel for all communications. 
  • There are 138 registrants as of this morning – 48 are students. 
  • Ipek will present AAPOR slides before keynote. Aim to keep talk to about 5 minutes. 
  • Evgenia will announce the Student Fellowship Program. Those who are accepted into the program will receive some type of travel stipend to attend the conference. We can determine the amount at a later date. Ten fellows have agreed to take part. We will match students with appropriate fellows based on content and interest. 
  • Ned will connect award winners with Kevin so he can send the certificates and the award stipends – $500. 
  • Justine will head the speed networking group. Kevin will add her as the moderator of that session. 
  • Practice sessions have been set up for the meetings and webinars on Zoom. The host of those meetings should practice to be ready for the main events. 
  • Sara asks council members to attend some of the coffee sessions. It would be nice to spread out some EC on these events to get that “MAPOR-feeling”. 
  1. Treasurer’s Report                           (Kevin)
    1. Budget Updates

Checking: $38,351.33

Savings: $46,966.56

Current projections have the conference costing us $8,000. 

MAPOR is now the proud owner of a 5’ x 4’ storage unit in Andersonville. All of the conference materials are there. If there are other things we would like to add such as the MAPOR archives (now in NORC) Kevin can get them to the storage unit. 

  1. Communications                     (Justine)
    1. Social media at conference

Hosts of meetings should try to post and ask other to post in sessions. 

#MAPOR20

  1. Sponsorship       (Allison/Mary)

Mary will present at the business meeting. 

  1. 2020-2021 Council Transition       (Ned/Dana)    
    1. Meeting Schedule
    2. Updating Google Groups

Dana will send out the new business meeting time. We will probably use the same time unless we hear that a new member is unable to attend at that time. 

  1. Other business?            

Next Meeting: Member meeting, Saturday November 21st 

Committee Composition: 

  1. Conference (Sara, Dana, David, Leah)
  2. Sponsorship (Allison, Mary)
  3. Webinar (Patrick, Lindsay)
  4. Website (Patrick)
  5. Student Award (Ipek, Ned, Kevin, Dana, Evgenia)

GO MAPOR GO!