MAPOR Council Public Meeting Minutes– June 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

June 21 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to Leah Dean. Congrats to Leah on the birth of her beautiful baby! 

Attendees: Kevin, Evgenia, Lindsey, Ned, John, Bob, Hillary, David, Leah, Sara, Patrick, and Justine, 

Agenda:

  1. Approval of last meeting’s minutes
    1. https://drive.google.com/file/d/1piGCn1L-MKRmYiO36uospCWx0dK4w_e-/view?usp=sharing 

Approved

  1. 2021 Conference             (David, Leah)
    1. Updates

Twelve abstracts have been submitted. The abstract deadline will get extended a couple weeks. Then, they will do more communication around it. Will do a survey of members in August or September to see what the in-person/remote split looks like. Embassy Suites is going to keep the same room rates as is in the contract ($224/night for a king, $254/night for two doubles). The goal is as much in person as possible. David will go to Embassy Suites to check out the meeting room set-ups and tech. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Any discussion of results?

Lindsey went through the results in the newsletter.

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. Updates

Checking: $28,712.02

Savings: $46,969.23

We received $1,100 from AAPOR for MAPOR memberships paid through AAPOR.

  1. Communications                     (Justine)
    1. Updates

Justine sent out the newsletter this morning. She will be working on conference communications. Will play up the in-person conference format with a virtual option. Bob shared an issue some PAPOR members had in getting funding to attend the in-person conference because there was also a virtual option. There was a lot of discussion about whether or not to plan on the virtual option and the language around that.  

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Things are good at this point. 

  1. Webinars           (Patrick, Lindsey)
    1. Ideas for webinar in  October

Patrick wants to look at new technologies and/or methods for the fall webinar.

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

They have eight yes’s and two or three likely’s. Already have $2,000 in payments. John will send Lindsey an email to send out to the Friends of MAPOR group. John will email sponsors this fall for graphics and such. One potential silver sponsor has asked for two free registrations instead of one. They have sponsored for years, so the decision was made to give them two free registrations for just this year. 

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. Updates: Dana checked in, all going well from both students’ and mentors’ perspectives!

Evgenia suggested something in the newsletter or a mini-session about the program and how it went the first year in hopes of getting more people interested. Kevin would also like to have individual conversations with everyone involved. 

  1. Colleague/student support grant (Ned, Dana)
    1. Updates: released with call for participation, no applications yet.
  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Updates
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

They will circle back to travel grants now that we know that the conference will be in person.

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia sent emails out to students, professors, and others that work at universities last week with advantages of attending the conference. She would also like to reach out to businesses with the early career awards in mind, but is not sure who to send these emails to. David suggested reaching out to MAPOR cheerleaders, including current and former council members and fellows. This week, Evgenia will reach out to folks who have not attended the conference in the past. 

Discussed trying to do a MAPOR mixer in Wisconsin. John will look at their union space.

  1. Other committees that will have work at a later date/next council:
    1. MAPOR Fellow nomination criteria (Ned, Dana)
    2. Speed Networking (Ned, Justine)
    3. MAPOR conference attendee Code of Conduct (TBD)
    4. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– May 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

May 17, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to David Sterrett and Leah Dean for getting our calls for participation drafted and circulated later this week!

Attendees: Dana, Kevin, Lindsey, Hillary, David, Ned, Sara, Patrick, Justine and John

Agenda:

  1. Approval of last meeting’s minutes
    1. https://drive.google.com/file/d/1aKjWOR68Hbgu1Q_-N53pf-xq54jyi_Rm/view?usp=sharing 

Approved 

  1. 2021 Conference             (David, Leah)
    1. Updates

Kevin, Lindsey, and David will meet 5/17 to wrap up the CVENT piece. Then, David will send a test email. David plans to send the email middle of the week. Abstracts are due July 2nd. David received generally excited feedback during AAPOR about MAPOR being an in-person conference. The keynote speakers are onboard. David is thinking about an in-person dry run in the hotel during the Council’s September meeting. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Updates

Evgenia sent out the results. Lindsey will write-up the newsletter article this week. David is going to look at the conference-specific data.

  1. Treasurer’s Report                 (Lindsay, Kevin)
    1. Updates

Checking: $27,149.35

Savings: $46,968.87

  1. Communications                     (Justine)
    1. Updates

We got a lot of engagements on the newsletter! Justine is getting ready for the summer newsletter. Key people already know what they need to provide for the summer newsletter. She wants to get it out early June. We may want to do a pull-out around the July survey. Also, she wants to share information about the conference structure so they hear it from us.

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Dana has been updating the call for participation and student paper.

  1. Webinars           (Patrick, Lindsey)
    1. April Webinar update
    2. Ideas for webinar in  October

We had a good turnout for the April webinar. 50-some registered, 27 attended, 13 people watched the recording. The April webinar lasted passed the one hour mark. A first! Patrick thinks there a good number of people/opportunities from AAPOR for the October webinar.  

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

John will send out requests for money next week to past sponsors and blasts to distribution lists (AAPOR, MAPOR, AASRO). John is also putting together an instruction manual for future past presidents. John will copy Dana on sponsor request emails for continuity next year.

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. Updates 

Dana will reach out to the fellows and students next week to see how everything is going.

  1. Colleague/student support grant (Ned, Dana)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts https://docs.google.com/document/d/1u6KfOImBSttf86a1_uQsVCX4Yl4onDcjKPwdr_FSM4M/edit?usp=sharing 
    2. [tiered conference registration]

Dana wrapped up the language and added it to the website under opportunities for support. It will also be linked to the call for abstracts to start advertising.

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Updates
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

Most of it will be for the conference. Have not met about this yet.

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia will send emails to professors at universities she has identified after the call for participation has gone out. 

  1. Other committees that will have work at a later date/next council:
    1. MAPOR Fellow nomination criteria (Ned, Dana)

They will put together the criteria.

  1. Speed Networking (Ned, Justine)

Justine has ideas based on the AAPOR Speed Networking. 

  1. MAPOR conference attendee Code of Conduct (TBD)
  2. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Support Grants

Given the continued effects of COVID-19 on organizations and institutions, MAPOR Council will be offering two types of support grants for our 2022 Annual Conference: MAPOR Student Support Grant and MAPOR Colleague Support Grant. Please see details for each below.

1) MAPOR Student Support Grant

The MAPOR Student Support Award is intended to help support students to attend the MAPOR annual conference. The MAPOR Executive Council will award funding of up to $500, depending on the student’s needs and the needs of others in the MAPOR community.

Applicants need not be current MAPOR members, but are expected to join at the time of the Annual Conference. 

Applicants must: 

  1. Be students.
  2. Be willing to attend the Keynote Address, Pedagogy Hour, and additional networking events held during the Conference to be determined.

Preference will be given to:

  1. Those who might not be able to attend the Conference without some support from MAPOR.
  2. Those participating in the Conference by presenting a paper or poster, co-authoring a paper,or moderating a session.

This award is intended to lower barriers for students to attend the MAPOR conference.

Supporting materials:

The student must provide a cover letter that briefly details their participation at the current MAPOR conference, their estimated out-of-pocket expenses to attend the MAPOR conference and how much (if any) their university will contribute to the student’s Conference expenses. In addition, a letter of support from a faculty or staff member of no more than 300 words explaining why the applicant merits an award and how attendance at the Conference will enhance the applicant’s career in survey research or public opinion research is required to complete the application process.

Application Process:

An award application and letter of support should be emailed by October 31, 2023 to Justine Bulgar-Medina (president@mapor.org) in order to be considered for the 2023 MAPOR Student Support Grant.

2) MAPOR Colleague Support Grant

The effects of Covid-19 on academic and private research organizations will be with us for a few years. The MAPOR Colleague Support Grant is intended to help people who work in any sector of survey research or public opinion research to attend the MAPOR Annual Conference. The MAPOR Executive Council will award funding of up to $500, depending on the colleague’s needs and the needs of others in the MAPOR community.

Applicants need not be current MAPOR members, but are expected to join at the time of the Annual Conference. 

Applicants must: 

  1. Currently work for pay (full-time or part-time) and have primary work responsibilities related to survey research or public opinion research.
  2. Be willing to attend the Keynote Address, Pedagogy Hour, and additional networking events held during the Conference to be determined.

Preference will be given to:

  1. Those who might not be able to attend the Conference without some support from MAPOR.
  2. Those participating in the Conference by presenting a paper or poster, co-authoring a paper,or moderating a session.

This award is intended for people who would not be able to attend the conference unless they received supplemental funding from MAPOR.

Supporting materials:

The applicant must provide a cover letter that briefly details their participation at the current MAPOR conference, their expenses to attend the MAPOR conference, and how much (if any) their organization will contribute to their Conference expenses. The cover letter should also explain how attendance at the Conference will enhance the applicant’s career in survey research or public opinion research.

Application Process: An award application should be emailed by October 31, 2023 to Justine Bulgar-Medina (president@mapor.org) in order to be considered for the 2022 MAPOR Colleague Support Grant.

2021 Annual Conference

46th Annual Conference 

November 19-20, 2021

Held at the Embassy Suites Chicago Downtown (600 N. State Street) and Virtually (accessible via internet connection)

The Midwest Association for Public Opinion Research’s annual conference welcomes abstract submissions on any topic related to public opinion research, communication, or survey research methodology. This year, we are accepting submissions for the following types of presentations: papers, methodological briefs, posters, and panels of papers. We are particularly interested in papers that relate to our conference theme:

Reconnecting and Reevaluating: Assessing the Foundations and Future of Public Opinion Research

This year’s conference theme focuses on the MAPOR community’s chance to come together to reexamine survey, communication, and public opinion research. The 2021 conference provides an opportunity to explore what traditional methods, theories, and principles remain valid and which need further evolution and innovation during this period of significant societal change.  

Conference Program is available here

MAPOR Council Public Meeting Minutes–April 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

April 19, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to Kevin Ulrich who is working to support Lindsey Witt-Swanson as she transitions to Secretary-Treasurer. We are so grateful to Kevin for his knowledge and willingness to serve!

Agenda:

Attendees: Dana, Kevin, Lindsey, Hillary, Evgenia, David, Bob, Ned, Sara, Patrick, Justine, and Leah

  1. Approval of last meeting’s minutes

Minutes were approved from the March meeting.

  1. 2021 Conference             (David, Leah)
    1. Updates

The committee will look at the in-person vs. virtual breakout in the member survey and will administer another survey in July. They will then decide on format by Labor Day to get numbers to the hotel. The audio/visual vendor prices are really high and not really affordable even if they simply record the sessions ($15K) and post them on the website. David is going to go back to them again. There was a lot of discussion about using Zoom. We could have four Zoom rooms to coincide with the four physical session rooms. Virtual presenters could present live while virtual attendees can watch sessions live as well. David thought he could maybe get some RAs to help with the Zoom component, or have an additional position for each session in addition to the moderator. The hotel has updated microphones, monitors and other tech that we can use. David will schedule a walk-through with the hotel to test the tech abilities and decide what we need to buy. The abstract submission will ask how they plan to present if their abstract is accepted. 

  1. Member Survey (Lindsey, Kevin, Hillary)
    1. Updates

The Member survey had a 43% response rate. Evgenia will have the Member survey analyzed in the next 10 days. She emailed the results of the conference delivery type questions. 

  1. Treasurer’s Report                           (Lindsey, Kevin)
    1. Updates

Chase checking: $28,269.82

Chase savings: $46,968.49

The taxes are done. Lindsey will have access to the Chase account by the end of the month. The new CVent contract ($1300, needs to be signed by July 1) was approved by the membership.

  1. Communications                     (Justine)
    1. Newsletter
    2. Updates

The webinar information went on social media today. Justine will post more on social media between now and the webinar. The newsletter will go on the website very soon. Justine reached out to people who have major parts of the summer newsletter to start thinking about that content.

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

No updates

  1. Webinars             (Patrick, Lindsey)
    1. April Webinar update
    2. [2021 webinar in  October]

Patrick renewed the go to webinar service. The webinar dry run is scheduled with the presenters. The social media content has been shared with the presenters. They wanted to circulate it too. 

  1. Sponsorship (John, Bob, Dana)
    1. Updates

John is going through the old documentation, and will make a push post-AAPOR.

  1. Student Fellowship Program (Ned, Dana, Evgenia)
    1. Updates

The students will start meeting with the fellows. Dana will check in with them next month to see how it is going. 

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts
    2. Dana wants to submit the above Google doc with the call for abstracts. Send any feedback to Dana by the end of next Monday (4/26). Please use the comment feature.
  1. Outreach committee     (Evgenia, Bob, David)
    1. Kevin will share the participants of the past three conferences. Evgenia will send emails a few different groups two weeks after the call for abstracts goes out as a reminder. Evgenia would also like to identify individual professors to email if she can by end of June.
  1. Other committees that will have work at a later date/next council:
    1. Colleague grants/tiered registration (Ned, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
    5. Bylaws update (TBD)
  1. Other business?                                                                                                        

No other business

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes–March 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

March 22, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Lindsey taking on the Secretary/Treasurer role

Agenda:

Attendees: Dana, Kevin, David, Leah, Evgenia, John, Hillary, Patrick, Ned, Bob, Lindsey

Stephanie sent letter to the President resigning from her position on March 15th. Kevin put forward a motion for Lindsey to fill the position. Bob seconded. Membership voted and it was approved. 

  1. Approval of last meeting’s minutes

Minutes were approved from the February meeting

  1. 2021 Conference             (David/Leah)
    1. Updates

The hotel will be providing a quote on the use of their technology. In May, the committee will send communication out about the 2021 conference. The content of that communication language will be discussed in the April meeting. David reached out to a few potential speakers. They will also look at the member survey data to help determine the size of the room block needed.

  1. Member Survey               (Stephanie, Lindsey, Hillary)
    1. Updates

One more email reminder will be sent. The survey currently has a 37% response rate. The survey will remain open until the end of March. The results will go in the next newsletter, but we do not know when that is. Hillary will clean the data. Evgenia offered to analyze the data.

  1. Treasurer’s Report                               (Stephanie)
    1. Updates

Checking:  $28,544

Savings: $46,968

  1. Communications                     (Justine)
    1. Updates

No updates.

  1. Website                             (Patrick/Dana/Hillary)
    1. Updates

Dana will make the changes that Lindsey is the new Secretary/Treasurer. Patrick will change the secretary email to go to Lindsey in GoDaddy.

  1. Webinars             (Patrick/Lindsey)
    1. April Webinar update

Patrick has the website page done. Lindsey will communicate with the speakers. Patrick will take on the tech responsibilities.  Lindsey will send the emails to the MAPOR and AAPOR list serves. 

[2021 webinar in  October]

  1. Sponsorship (John, Bob, Dana)
    1. Updates

The committee continues to work on this. There was also discussion that there should be a continual conversation in relation to webinars and newsletters about sponsorship. Sponsorship is for the entire year and helps reduce webinar costs and such. Dana or John will draft something to send out to past sponsors.

  1. Student Fellowship Program (Ned, Dana, Evgenia)
    1. Updates

The deadline was extended by two weeks. Three fellowships were given. Thank you to Dana, Kevin and Ned who reviewed everything! They are now connecting the students with their identified mentors who they will meet with once a month. They are going to get feedback in the summer and end of the year from students and mentors to know how it went.

  1. Student/Early career programs                             (Ned, Dana, Stephanie, Evgenia, Leah)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts
    2. Updates from our meeting
    3. [ideas of spending operational reserves on expanding reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

People should give feedback in the next few weeks so Dana can incorporate it before the next month’s meeting

  1. Outreach committee     (Evgenia, Lindsey, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia wants to send an email to conference attendees and non-attendees (people who have left over the last few years). She has some college departments identified to email as well. The email will discuss the conference. Depending on how COVID continues, there may be an in person mixer in Chicago this summer. 

  1. Committee structure
    1. Updates and volunteers

Discussed with other business.

  1. Schedule September meeting
    1. DG proposing Zoom, Friday afternoon the third week of September

The meeting will take place through Zoom on a Friday from 1pm to 5pm CST.

  1. Other committees that will have work at a later date/next council:
    1. Colleague grants/tiered registration (Ned, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
    5. Bylaws update (TBD)

Lindsey, Kevin, and Stephanie are coming off other committees. Please consider helping with other committees. 

AAPOR is a great time to scout for future webinars and future MAPOR conference speakers. 

The webinar committee should look at the webinar topic information from the member survey to help identify requested topics and then use this information to scout for future webinar speakers during AAPOR.

  1. Other business?                                                                                                        

Evgenia suggested a session or panel on how to structure one’s work. David and Leah will see if there is room in the conference schedule.

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Stephanie, Lindsey, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana, Stephanie)
  10. Outreach committee (Evgenia, Lindsey, Kevin, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – February 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

February 15, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to Lindsey, who helped with getting the survey drafted and scheduling the April webinar! Thank you Lindsey!

Agenda:

Attendees: Patrick, Dana, Kevin, David, Stephanie, Leah, Evgenia, Sara, John, Hillary, Lindsey, Ned

  1. 2021 Conference             (David/Leah)
    1. Updates

David met with hotel to discuss A/V options. Looks like a hybrid format wouldn’t require a software like Cadmium, we would instead have a Zoom link for each conference room (with computer and camera). We could pre-record the presentations through Zoom, and have facilitators for each link. The A/V vendor would provide several on-site support staff for troubleshooting. Still a question on whether we rent or buy computers for presentations. David will work with vendor to get more detailed costs.

  1. Approval of last meeting’s minutes

Minutes approved from January meeting

  1. Member Survey               (Stephanie, Lindsey, Hillary)
    1. Feedback on draft
    2. Next steps

Discussed feedback given on survey. Will incorporate! Plan to send survey by end of February.

  1. Treasurer’s Report                               (Stephanie)
    1. Updates

Checking:  $28,665 (includes ~$8000 final Cadmium payment)

Savings:     $46,968

  1. Communications                     (Justine)
    1. Updates

Justine needs text from both Dana and Stephanie. We will send those by end of this week, then newsletter can go out before the survey.

  1. Website                             (Patrick/Dana/Hillary)
    1. Updates

No update

  1. Webinars             (Patrick/Lindsey)
    1. April Webinar update
    2. [2021 webinars in April and October]

 Topic of our spring webinar will be how qualitative research has moved to virtual environment. Presenters are Andrew Stavisky (U.S. GAO) and Isaac Rogers (20/20 Research). April 21, 12:00p central. Materials are ready to go – advertising and registration will begin soon.

  1. Sponsorship (John, Bob, Dana)
    1. Sponsorship plan

New sponsorship coordinator position is going to be filled by past president. This year, John, Bob, and Dana will build this out, then next year Dana will fill the role. John will be mindful this year of documenting all his steps/documents/templates/calendars/etc., and will be available to support Dana next year. The past president/coordinator can also pull in other resources strategically. Agreement from Council that this is a good plan.

  1. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
    1. Updates

We have 1 submission so far. Original deadline was 2/14/21 – should we extend? Yes, Evgenia will send notice to AAPOR and MAPOR to announce extension to 3/1/21. Council members in university environment can re-post internally to try to generate more interest.

Motion proposed and passed: after the original deadline passed, and only one student submitted an application, Council agreed that Evgenia could submit an application. 

  1. Student/Early career programs                             (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
    1. Draft student and colleague support award applications, to be released around the time of the MAPOR call for abstracts https://docs.google.com/document/d/1u6KfOImBSttf86a1_uQsVCX4Yl4onDcjKPwdr_FSM4M/edit?usp=sharing 
    2. Updates from our meeting
    3. [ideas of spending operational reserves on expanding reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

Committee met to discuss spending plan. Student support award and Colleague support award announced around the call for abstracts. Some other ideas include free or reduced registration, some travel awards, etc. Dana distributed a proposal for Student Support and Colleague Support awards, loosely modeled after Roper Support Award at AAPOR.  We reviewed Dana’s draft proposal. Decision to keep open option to cover more than just conference registration – maybe state upper limit of $500 “depending on needs of MAPOR community”. Note to be mindful of amount of effort required to apply (and to evaluate applications). Dana will update proposal and send around for review. 

  1. Outreach committee     (Evgenia, Lindsey, Kevin, Bob, David)
    1. Updates
    2. [Ideas for this committee to discuss:
      1. Mixers (virtual mixer in Feb or March)
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Evgenia will draft email to professors, stating benefits for both faculty and students to be MAPOR members;

Discussed planning a virtual happy hour, maybe include a raffle prize of a book for students;

Kevin will cross-check AAPOR list for non-MAPOR members who live in MAPOR area, and will target them;

We will review data from survey on interest in virtual mixers.

  1. Other committees that will have work at a later date:
    1. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
  1. Other business?        

No other business discussed                                                                                                 

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Stephanie, Lindsey, Hillary)
  7. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
  10. Outreach committee (Evgenia, Lindsey, Kevin, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Stephanie Chardoul

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh, Lindsey Witt-Swanson 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes – January 2021

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

January 11, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month is for our website committee for learning WordPress and making the necessary 2021 updates!

Attendees: Bob, Patrick, Stephanie, Kevin, Dana, Leah, Evgenia, David, Hillary, Lindsey, John, Justine, Ned, Sara

December meeting minutes approved.

Agenda:

  1. 2021 Conference             (David/Leah)
    1. Updates

David is in communication with Embassy Suites, they seem flexible. He will stay in touch with them. In March/April, we will talk with them again. We can cancel as late as August without losing money. Will get some data from member survey on willingness/plan to travel to Chicago for conference. Discussion on what we mean by “hybrid” – both presenters and attendees remote, or have presenters/facilitators in person? Keep in mind call for participation usually goes out in early May. 

Discussion of whether we would use Cadmium again. Need to confirm hotel’s capability to “broadcast” live events. If hybrid format, we expect we will have fewer pre-recorded sessions and more live. Need to keep in mind if we can afford both hotel and Cadmium. If not Cadmium, there are other lower-threshold options (AAPOR is using Pathable)

  1. Member Survey               (Stephanie, Lindsey, Hillary)
    1. Updates and next steps

Subcommittee is reviewing 2020 member survey and proposing updates. A draft will be sent to Council prior to February meeting for review and input.

  1. Treasurer’s Report                               (Stephanie)
    1. Updates

Checking account: $36,449

Savings account:  $46,967

  1. Communications                     (Justine)
    1. Updates

Plan is to get newsletter out by early February – post-conference, welcome to 2021. Justine will send a new request for content.

  1. Website                             (Patrick/Dana/Hillary)
    1. Updates

Website committee standing by to support updates. Need to update current Council; Patrick will share link to spreadsheet to update our info. 

(make sure headshot is not a .pdf, but a picture file)

  1. Webinars             (Patrick/Lindsey)
    1. Plan for 2021 (April and October)

Lindsey and Patrick need to discuss and come up with a plan. Lindsey did look at last year’s member survey to get some ideas for topics/presenters. 

  1. Sponsorship (John and Bob)
    1. Thank you letters sent
    2. Meeting 1/12/21 to develop plan

Dana sent thank you letters to all sponsors. John, Bob, and Dana will meet this week to develop sponsorship plan for this year. How might a hybrid or entirely remote conference affect sponsors? 

  1. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
    1. send reminder for submissions

Submissions are due February 14. Plan to send reminder next week, then one more reminder immediately before Feb 14. 

  1. Student/Early career programs                             (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
    1. need to schedule meeting to discuss ideas of spending operational reserves on expanding reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards) 

May be too soon to make decisions on this before we know format/cost of 2021 conference. 

  1. Outreach committee     (Evgenia, Lindsey, Kevin, Bob, David)
    1. Mixers (virtual mixer in Feb or March)
    2. Ideas for this committee to discuss:
      1. First time attendee retention
      2. reach out to professors: this is what we can offer to your students
      3. Focus on outreach to departments, schools and organizations we don’t see at MAPOR

Plan first virtual mixer so can include in February newsletter(?). 

  1. Other committees that will have work at a later date:
    1. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
    2. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
    3. Speed Networking (Ned, Justine)
    4. MAPOR conference attendee Code of Conduct (TBD)
  1. Other business?                                                                                                        

Nothing was raised. Meeting adjourned.

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Stephanie, Lindsey, Hillary)
  7. Student Fellowship Program (Ned, Kevin, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Kevin, Dana, Stephanie, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Kevin, Dana, Stephanie)
  10. Outreach committee (Evgenia, Lindsey, Kevin, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana, Kevin)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Stephanie Chardoul

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh, Lindsey Witt-Swanson 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!