Bylaws – Adopted August 10, 2018

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Midwest Association for Public Opinion Research

The Midwest Chapter of the American Association for Public Opinion Research, Founded 1938.

Bylaws Adopted October 19, 1976; Amended November 18, 2000; November 19, 2011; November 17, 2012; November 21, 2015; August 10, 2018

ARTICLE I: Offices

Section 1. Principal Office. The principal office of the Midwest Association for Public Opinion Research (hereinafter called MAPOR) shall be at the office of the President.

Section 2. Other Offices.  MAPOR may have offices at such other place or places as from time to time the Executive Council may determine or the business of MAPOR may require. The current offices and officeholders are listed on the MAPOR website.

ARTICLE II: Members

Section 1. Charter Members. All persons who at the date of recognition as a regional chapter of the American Association for Public Opinion Research (hereinafter called AAPOR) were members of MAPOR shall constitute the charter members of MAPOR. Charter members do not constitute a class of membership as addressed in Article II, Section 3.

Section 2. Membership Qualifications.  Any person professionally engaged or interested in research or study in the field of public opinion and social behavior, who has read and subscribes to the Code of Professional Ethics and Practices of AAPOR, shall be accepted as a member of MAPOR.

Section 3. Classes of Membership.  MAPOR shall have three classes of members: regular members, student members, and honorary lifetime members. MAPOR members who have been selected to be a MAPOR fellow will become honorary lifetime members. Honorary lifetime memberships will include all membership rights and benefits.

Section 4. Duration and Termination of Membership. A member shall continue as such until death or until termination of membership as hereinafter provided. Any member can voluntarily withdraw from MAPOR by giving written notice of withdrawal to the President or Secretary-Treasurer of MAPOR or by not paying his or her annual membership dues.

ARTICLE III: Meetings of Members

Section 1. Annual Meeting.  The annual meeting of the members for the transaction of business shall be held in the fall of each year to coincide with the MAPOR conference.

Section 2. Special Meetings.  A special meeting of the members for any purpose, unless otherwise prescribed by statute, may be called at any time by the President or by order of the Executive Council and  shall be called by the President or Secretary-Treasurer  upon the request in writing of ten (10) members entitled  to vote thereat.

Section 3. Place of Meetings.  Each meeting of the members of MAPOR shall be held at such place as fixed by the Executive Council and specified in the notice or waiver of notice of said meeting.

Section 4. Notice of Meetings, Proxies. Notice of each meeting of members, whether annual or special, shall be given to each member entitled to vote thereat, stating the purposes thereof and every matter to be voted thereon together with a proxy enabling each such member to vote either for or against every such matter, not less than twenty (20) nor more than forty (40) days before the day on which the meeting is to be held. Members shall be notified electronically or by printed notice, at the electronic or mail address last known to the Secretary-Treasurer of MAPOR. Except where expressly required by law, no publication of any notice of a meeting of the members shall be required. Notice of any meeting of members shall not be required to be given to any member who shall attend such meeting in person or by proxy. Notice of any adjourned meeting of the members shall not be required to be given except where expressly required by law.

Section 5. Quorum. A quorum for the transaction of MAPOR business shall consist of as many members who are in attendance in person or by signed proxy at any meeting duly announced by notices detailing the issues to be voted upon and sent in accordance with section 4 above, except that mail or electronic balloting will be required for the election of officers.

Section 6. Voting. At each meeting of the members every MAPOR member shall be entitled to vote in person or by proxy on all MAPOR issues. 

ARTICLE IV: Executive Council

Section 1. General Powers. The property, affairs and business of MAPOR shall be managed by the Executive Council.

Section 2. Number, Election, Qualifications and Term of Office. The Executive Council shall be composed of the President, Vice-President, Past President, Secretary-Treasurer, Associate Secretary- Treasurer (when applicable), Conference Chair, and Associate Conference Chair. All of the above positions are elected offices. The Council will from time to time have At Large Council Members as determined by the Council and appointed by the President as deemed appropriate. All members of the Executive Council must be current non-student members of AAPOR and MAPOR. 

In the event that nominations of two eligible and willing candidates are not submitted by members and in the event the Executive Council cannot recruit two candidates for an office, the Council may submit the name of just one candidate.

Non-appointed members of the Executive Council shall be elected in the following manner: At least 75 days before the annual meeting of members, the Executive Council shall poll the members for suggested nominations to the Executive Council. The Executive Council shall prepare and submit to the members entitled to vote not more than seventy (70) nor less than sixty (60) days before the annual meeting of the members, the names of at least two candidates, together with short biographies thereof, for each office to be filled by election, whose nominations shall have been previously approved by the Executive Council. In the event that nominations of two eligible and willing candidates are not submitted by members and in the event the Executive Council cannot recruit two candidates for an office, the Council may submit the name of just one candidate. No person can, in any given election, be slated as a candidate for more than one office. The Executive Council must, prior to the preparation of its nominations, poll the members for suggested nominations.  Members of the Executive Council are eligible for nomination as candidates for any office. Upon receipt of the names of the candidates prepared by the Executive Council, any group of at least twenty-five (25) members entitled to vote at any annual or special meeting of the members may nominate another candidate or candidates for office by so notifying in writing the President within twenty (20) days after the delivery, mailing or e-mailing of such names. Thereafter, the Executive Council shall submit the list of candidates, as it may be so amended, to the members and officers shall be elected by a plurality of votes in a mail or electronic ballot received not less than ten (10) days before the annual meeting.  In the event of a tie vote between two or more candidates, the Executive Council shall vote to break the tie. In the event the Executive Council vote results in another tie the Vice-President, President, and Past President shall vote to break the tie. No persons can be made candidates without their prior approval. An incumbent Executive Council member who shall be elected or appointed pursuant to the provisions of section 4 of this article, to another position on the Executive Council shall, upon election thereto, resign his/her former position thereon, which position shall be filled in the manner provided in section 4 of this article. Each officer shall take office fifty (50) days after election, or on the day following the termination of the annual conference during which elections are held, whichever first occurs, and shall hold office until the expiration of the term of office, as hereinafter provided, and until the successor shall have been duly elected and qualified, or until death, or until removal or resignation in the manner hereinafter provided, whichever first occurs.

The term of office of each Executive Council member shall be as follows:

(a) The Vice-President shall have a term of office of one year at the end of which he or she shall become President. The President shall have a term of office of one year at the end of which he or she shall become Past President. The Past President shall have a term of office of one year.

(b) The Associate Conference Chair shall have a term of office of one year, at the end of which he or she shall become Conference Chair. The Conference Chair shall have a term of office of one year.

(c) The Associate Secretary-Treasurer shall have a term of office of one year, at the end of which he or she shall become Secretary-Treasurer. The Secretary-Treasurer shall have a term of office of two years. The term of the Associate Secretary-Treasurer shall begin when the Secretary-Treasurer begins the second year of his or her term.

Section 3. Resignation.  Any Executive Council member of MAPOR may resign as an officer or chair at any time by giving written notice to the President or the Secretary-Treasurer of MAPOR. Such resignation shall take effect at the time specified therein and, unless otherwise specified therein, acceptance of such resignation shall not be necessary to make it effective.

Section 4. Removal.  Any Executive Council member may be removed, either with or without  cause, by the vote, at any annual or special meeting of the members, of at least two-thirds (2/3rds) of the members present in person or by proxy entitled  to vote thereat, after such removal was first proposed by the Executive Council.  If at least fifty (50) members entitled to vote at any annual or special meeting of the members propose to the Executive Council the removal of any member of the Executive Council, his or her removal shall be proposed to the members at the next annual or special meeting for which notice has not yet been sent.

Section 5. Vacancies. Any vacancy in the Executive Council caused by death, resignation, disqualification, removal, an increase in the number of Executive Council members, or any other cause, except a vacancy in the office of Past President, if not filled by the members pursuant to section 2 of this article, shall be filled by a vote of a majority of the remaining Executive Council members and each Executive Council member so chosen or chosen by the members pursuant to section 2 of this article shall also succeed to the office or chair to which elected and shall hold office until the expiration of the predecessor’s term; provided, however, that if the office of President shall become vacant, the Vice- President shall become President and hold such office until fifty (50) days after the annual meeting of members next following the expiration of the predecessor’s term of office or until the day following the termination of the annual conference at which the new president is elected.

Section 6. Place of Meetings, etc. Except as otherwise provided by law, the Executive Council may hold its meetings, have one or more offices, and keep the books and records of MAPOR at such place or places as the Executive Council may from time to time determine.

Section 7. First Meeting.  After each annual election of Executive Council members on the day they take office pursuant to section 2 of this article, the Executive Council shall meet for the purpose of organization and the transaction of other business. Notice of such meeting need not be given.  Such meeting may be held at any other time or place which shall be specified in a notice given as hereinafter provided for special meetings of the Executive Council or in a consent and waiver of notice thereof signed by all the Executive Council members.

Section 8. Regular Meetings. Regular meetings of the Executive Council may be held at such places and at such times as the Executive Council shall determine and shall be held at least once a year. If any day fixed for a regular meeting shall be a legal holiday at the place where the meeting is to be held, then the meeting which would otherwise be held on that day shall be held at such place at the same hour and on the next succeeding business day not a legal holiday.  Notice of regular meetings need not be given.

Section 9. Special Meetings Notice. Special meetings of the Executive Council shall be held whenever called by the President, Vice-President, or Secretary-Treasurer.  Notice of each such meeting shall be conveyed electronically or by printed notice to each Executive Council member, at the electronic or mail address last known to the Secretary-Treasurer, at least three calendar days before the day on which the meeting is to be held. Each such notice shall state the time and place of the meeting but need not state the purposes thereof, except as otherwise herein expressly provided. Any meeting of the Executive Council shall be a legal one without any notice thereof having been given, if all of the Executive Council members then in office shall be present thereat.

Section 10. Quorum and Manner of Acting. Except as otherwise provided by statute, one half (1/2) of the total number of Executive Council members (but not less than two) shall be required to constitute a quorum for the transaction of business at any meeting, and the act of a majority of the Executive Council members present at any meeting at which a quorum shall be present shall be the act of the Executive Council.  In the absence of a quorum, a majority of the Executive Council members present may adjourn any meeting from time to time until a quorum can be had. Notice of any adjourned meeting need not be given.  Roberts Rules of Order shall prevail at meetings of the Executive Council and members.

Section 11. Remuneration.  Executive Council members as such or as officers or committee or Conference Chair, shall not receive any salary for their services, but by resolution of the Executive Council a fixed sum and expenses of attendance, if any, may be allowed for attendance at each regular and special meeting of the Executive Council.  Nothing herein contained shall be construed so as to preclude any Executive Council member from serving MAPOR in any other capacity and receiving remuneration therefore.

Section 12. Action by Consent. Any action required or permitted to be taken at any meeting of the Executive Council, or of any committee thereof, may be taken without a meeting, if prior to such action a written consent thereto is signed by all members of the Executive Council or of such committee as the case may be, and such written consent is filed with the minutes of proceedings of the Executive Council or committee.

Section 13. Committees.  The Executive Council may establish such committees of the Executive Council having such duties and powers as it may deem appropriate. A majority of all the members of any such committee may fix its rules of procedure, determine its action and fix the time and place of its meetings and specify what notice thereof, if any, shall be given, unless the Executive Council shall otherwise provide. The Executive Council may change the members of any such committee with or without cause at any time.

ARTICLE V: Officers

Section 1. Number. The officers of MAPOR shall be a president, a vice-president,  a past president, a secretary-treasurer,  an associate secretary-treasurer (when applicable),  a conference chair, an associate conference chair, and such other officers  and agents as may be appointed by the Executive Council pursuant to section 2 of this article.

Section 2. Other Officers.  MAPOR may have such other officers and agents as may be deemed necessary by the Executive Council. Such other officers and agents shall be appointed in such manner, have such duties, and hold their office for such terms as may be determined by the Executive Council.

Section 3. The President. The President shall be responsible for fulfilling the purposes of MAPOR, serving as chair of the Executive Council and as the official representative of MAPOR in its relations with other organizations and the public.

Section 4. The Vice-President.  In the event of the absence or disability of the President, the Vice- President shall perform all duties of the President, and when so acting, shall have all the powers of, and be subject to all the restrictions upon, the President. Except where by law the signature of the President is required, the Vice-President shall possess the same power as the President to sign all certificates, contracts, obligations, and other instructions of MAPOR.

Section 5. The Secretary-Treasurer.  The Secretary-Treasurer shall keep the minutes of all proceedings of the meetings of the members and of the Executive Council in one or more books to be kept for that purpose. The Secretary-Treasurer shall be responsible for maintaining a list or database of the MAPOR membership and communicating with the membership.  The Secretary-Treasurer  shall keep and disburse the moneys of MAPOR, as directed by the Executive Council,  shall keep correct books of account, shall render to the President and to the Executive Council at the regular  meetings  thereof, or whenever requested by them, reports of financial transactions  and of the financial  condition of MAPOR, and shall prepare an annual report of MAPOR finances,  activities,  and membership  to be submitted  to AAPOR in compliance  with chapter status.

Section 6. The Associate Secretary-Treasurer.  The Associate Secretary-Treasurer shall assist the Secretary-Treasurer in his or her duties for one year and then assume the responsibilities of the Secretary Treasurer.

Section 7. The Conference Chair. The Conference Chair shall be responsible for arranging the annual conference in form and content, seeking approval of the Executive Council.

Section 8. The Associate Conference Chair. The Associate Conference Chair shall assist in conference coordination for one year and assume the responsibilities of the Conference Chair.

ARTICLE VI: The Code

Members of MAPOR must adopt the AAPOR Code of Professional Ethics and Practices as a condition of membership.  A copy of the current code is available on the AAPOR website.

ARTICLE VII: Finances

Section 1. Checks, Contracts, etc. All checks, drafts, or bills of exchange or other orders for the payment of money issued in the name of MAPOR shall be signed on behalf of MAPOR by either the President, the Vice-President, Conference Chair, Associate Conference Chair, the Secretary-Treasurer, or the Associate Secretary-Treasurer.  Except as specifically authorized  by the Executive Council, no officer,  agent, or employee shall have any power or authority to bind MAPOR by any contract or engagement  or to pledge its credit or to render it liable  for any pecuniary  purpose.

Section 2. Loans. No loan or advance shall be contracted on behalf of MAPOR, and no negotiable paper shall be issued in its name, unless authorized by the Executive Council. Loans and advances so authorized by the Executive Council may be effected at any time for MAPOR from any bank, trust company, or other institution, or from any firm, corporation, or individual.  All bonds, notes and other obligations or evidences of indebtedness of MAPOR issued for such loans and advances shall be made, executed and delivered by two persons, one of whom shall be the President or Vice-President and the other of whom shall be the Secretary-Treasurer.  When so authorized by the Executive Council, any and all stocks, securities and other personal property held or owned by MAPOR may be pledged, hypothecated and transferred as security for the payment of any and all loans, advances, indebtedness and liabilities of MAPOR and of the interest thereon, and to that end may be endorsed, assigned and delivered by the President or Vice-President.  The private property of the members of MAPOR shall not be subject to the payment of MAPOR debts to any extent whatsoever.

Section 3. Deposits. All funds of MAPOR not otherwise employed shall be deposited from time to time to the credit of MAPOR in such banks, trust companies or other depositaries as the Executive Council may select. The Executive Council may make such special rules and regulations with respect to such bank accounts, not inconsistent with the provisions of these bylaws, as it may deem expedient. For the purpose of deposit and for the purpose of collection for the account of MAPOR, checks, drafts, and other orders for the payment of money which are payable to the order of MAPOR shall be endorsed, assigned, and delivered  by either the President, the Vice-President,  or the Secretary-Treasurer.

ARTICLE VIII: Fiscal Year

The fiscal year of MAPOR shall be the period from the close of the last annual meeting held each calendar year to the close of the next meeting, unless otherwise determined by the Executive Council.

ARTICLE IX: Membership Year

The membership year of MAPOR shall span that period of time from the close of the annual conference held each calendar year until the end of the following calendar year, unless otherwise determined by the Executive Council.

Eligibility for a particular membership year shall be determined by how and when membership dues are paid. Dues paid directly to MAPOR any given year up until noon the last day of the annual conference allows for membership up until the end of the following calendar year. MAPOR dues paid through AAPOR in the months of January through September of a calendar year allows for membership in MAPOR throughout the calendar year. MAPOR dues paid through AAPOR from October through December in a given year allows for membership from the time the dues are paid through the rest of the following calendar year.

ARTICLE X: Amendments

These bylaws shall be subject to alteration, amendment or repeal, and new bylaws not inconsistent with any provision of the AAPOR Certificate of Incorporation may be made. Except as provided in these bylaws of MAPOR, no amendment,  change, alteration or repeal of any provision of the bylaws of MAPOR, or any amendment  thereof, shall be made and effected unless it shall have been approved by the vote, at any annual or special meeting of the members, of two-thirds of the members present in person or by proxy entitled  to vote thereat as provided in the bylaws of MAPOR, after having first been proposed by (1) the Executive Council,  or (2) ten percent (10) of the members entitled  to vote at any annual or special meeting of the members as provided in the bylaws of MAPOR, and submitted  to the Executive Council not less than fifty (50) days prior to the date of the meeting of the members at which a vote upon such amendment,  change, alteration,  or repeal of such provision is requested to be taken. Any proposed changes to these bylaws shall be provided to MAPOR members for review not less than twenty (20) nor more than forty (40) days prior to the meeting where the vote will occur.

— Officially adopted by the members of MAPOR at the first business meeting, held Friday, November 19, 1976.

MAPOR Council Public Meeting Minutes – August 2018

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MAPOR EXECUTIVE COMMITTEE MEETING NOTES

August 13, 2018

1:00 pm – 2:30pm ET/Noon – 1:30 CT

Attendees: Jolene, Ron, Ned, Mat, Mandy, Vanessa, Josh, Colleen, Sarah, Ipek, Allison, Vicki Pineau (AAPOR)

Agenda:

  • SurveyFest2018 (Vicki/Audris) – AAPOR will be holding an event November 3rd at the University of Illinois in Chicago to attract students to the field. AAPOR is looking to MAPOR for speakers for a panel or other involvement such as helping with advertising or registration. Ipek, Patrick, and Kevin are interested in participating. Colleen is also able to help out. Ipek and Vicki will work to integrate the volunteers into the planning meetings.
  • Conference Update (Ned/Dana)– MAPOR received 132 submissions, up 32 over last year.  Abstracts were reviewed by a team of EC members. Ned and Dana will inform authors of acceptance this week. The interviewer working group is planned again this year. Ned is checking on the need/desire for a second working group.  The goal is to launch the conference registration page before August 31 and to work on creating the program in September.
  • Communications Update (Mandy/Vanessa) – MAPOR will start using the new logo on the website and social media accounts.  The next newsletter will come out in the fall, likely October.  The EC is working on content now.
  • Sponsorship Update (Allison) – MAPOR sponsors have committed about $12,000 for the conference and payment is coming in now. Allison continues to work with the conference committee to incorporate sponsor artwork into the program.
  • Treasurer’s Report (Jolene/Kevin) – Checking: $14,592.24. Savings: $45016.55 .  Jolene and Kevin are working on building the conference registration site.
  • Website (Josh) – Josh is updating the website as needed, including adding the new logo.
  • Webinar Update (Patrick)– Patrick is working on finalizing the Fall webinar.
  • Bylaws Update (Ron) – All proposed changes in the bylaws were approved. Ron will update the official documents with the changes and date of change and work with Josh to get the website updated.  Josh is also tracking down historic bylaws documents.
  • Election (Ron) – The call for nominations yielded 2 self-nominations and one other-nomination.  Ron will start contacting people to gauge interest.  The slate of candidates will be presented to the membership by September 18th. Ron will work on this in the coming weeks.
  • Face to Face Meeting (9/20) / Mixer (All) – Josh and Colleen are working on the Mixer plan, including looking for a date in October to have the mixer in Ann Arbor and thinking through options for having relevant organizations sponsor the mixer and then attend to interface with students.  In this way, MAPOR can help students and potential employers connect.
  • Other Business? – The agenda for the face-to-face meeting in September is under development, but much of the meeting will focus on conference planning. Local (to Chicago) EC members and the conference committee will attend in person.  Everyone else will join electronically to minimize travel expenses.

Next Meeting: Thursday September 20th during the half-day in-person/conference call meeting (12:00 Central).

Bylaws – Proposed Revisions – July 2018

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Every couple of years, members of the MAPOR Executive Council look over the existing MAPOR bylaws to see if any changes are necessary.  In the latest council review, we determined that a number of small changes were necessary. These changes (and their justifications) are described below.

You can see the detailed proposed bylaws changes by clicking here (Note: the track changes in the document do not show up properly on mobile browsers). You can also post any general comments you have about the changes on this post. They will appear as soon as a member of the council has had a chance to moderate them.

Justification for proposed MAPOR bylaws changes:

  • 1) During the in-person Executive Council discussion of the bylaws, two separate issues arose which would require a change. The first involved the length of the term of the Secretary-Treasurer and Associate Secretary-Treasurer. The Secretary-Treasurer position requires a good deal of knowledge about various accounts, regulations, and CVENT software. By the time she or he really gets the knowledge down, their term is up. Every time the Secretary-Treasurer’s position changes hands new forms need to be signed on our accounts and the accounts may need to be moved to a new bank. It makes more sense for the Secretary-Treasurer to serve a full two year term. That said, the Associate Secretary-Treasurer only needs a one year term to learn the ropes to take over after the Secretary-Treasurer’s term ends. There is also a concern that agreeing to run for Associate Secretary-Treasurer when it is essentially a four year commitment may discourage members from running. We are proposing changing the Secretary-Treasurer to a full two year term, but the Associate Secretary-Treasurer would only be for one year to coincide with the Secretary-Treasurer’s second year. Thus we would only elect the Associate Secretary-Treasurer every other year.

 

  • 2) The second issue involves the election process. It is at times difficult for the Executive Council to find two members eligible and willing to run for each office as required by the current bylaws. We agree that providing the members with a slate of at least two candidates for each office is desirable, but it may be that it will not always be possible. We are proposing new language that allows the council to put forward only one candidate for an office if two cannot be found. Additionally, we propose adding language to codify the current practice of putting out a call for nominations from the membership early enough to be considered by the council to put on the slate. Finally, we propose loosening the window to submit the slate of candidates to the membership to 10 days (60 – 70 days before the annual meeting). The current window of 5 days (60 – 65 days before the annual meeting) can be problematic, especially if council members are traveling or if it were to span a weekend.

A couple of additional items were raised by members and we have added language to address those in the attached draft of the proposed new bylaws with changes tracked.

To see and comment on the proposed bylaws changes, click here (Note: the track changes in the document do not show up properly on mobile browsers).

MAPOR Spring 2018 Newsletter

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Inside this issue:

  • A mid-year update from MAPOR’s President Ron Langley.
  • 2018 MAPOR conference Embracing the Diverse Future in Public Opinion Research will take place on November 16-17 in Chicago – submit your abstract through June 30!
  • Students: Enter the competition for the Doris A. Graber Award for Best Public Opinion Paper or the Allan McCutcheon Award for Best Methodology Paper.
  • Remembering MAPOR Fellow and Past President Doris A. Graber for her significant contributions to MAPOR for more than forty years.

MAPOR Council Public Meeting Minutes – June 2018

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MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING NOTES

June 11, 2018

1:00 pm – 2:30pm ET/Noon – 1:30 CT

Attendees: Ron, Jolene, Ned, Patrick, Matt, Ipek, Josh, Colleen, Vanessa, Allison

 

Agenda:

  1. MAPOR @ AAPOR – Reviewed MAPOR’s presence at AAPOR, including our social media present. Several people were tweeting regularly though out the conference and our presence seemed strong.  Ron is following up with AAPOR to make sure that MAPOR materials used at the conference are shipped back on time for the MAPOR conference in November.
  2. Conference Update –
    • Abstract submission numbers this year are comparable with where they were at this time last year.
    • The student paper call is out and reminders to submit student papers will be coming around soon. Council voted on a policy to provide conference registration and luncheon tickets for up to three co-authors in the case of winning papers that have multiple authors.  No change was made to the monetary award amount for winning papers.
    • Council agreed to keep conference fees for 2018 the same as 2017. It was noted that fees have not changed for several years now. They may have to be increased in the future depending on sponsorship and hotel contracts.  Fees for the luncheon have not yet been set; they will be set after meetings with the hotel in which food prices will be determined.
  3. Communications update – Through an EC vote, council has narrowed down the new logo designs to the top few. These will be presented to the membership for a vote in the coming weeks.  Vanessa has been working on coordinating MAPOR social media and is getting infrastructure in place for the EC to use for this purpose.  The June newsletter will be coming out very soon.  It is being finalized now.
  4. Sponsorship update – We are gearing up to start the sponsorship drive for 2018.
  5. Treasurer’s report –
    • Checking: $12,850
    • Savings: $45,015
    • Jolene has updated our PCI compliance documents. EC reviewed MAPOR’s Credit Card Processing Security Policy (i.e., a policy about how we keep credit card information secure) and voted on one small update (i.e., allowing the associate conference chair to have access to Cvent).
    • The EC briefly discussed needing to update some of our materials with the new logo when it is settled upon and to think about the budgetary needs for doing so. No decisions were made at this point.
  6. Website – It was suggested that we need consistent colors (i.e., branding) across all of our communications. We decided to base our colors on the outcome of the logo vote.  We also discussed a couple of changes for the website.  Josh is getting feedback about the website from members and making changes as needed.  Other EC members have access and editing rights to add content to the website, including to an events calendar that we will use to keep membership up to date on important upcoming events.
  7. MAPOR History Group – This group of Fellows is working on compiling MAPOR history and will let the EC know soon if they will have content on time for the upcoming conference.
  8. Webinar update – Patrick has identified a speaker that all of the EC were very positive about for the fall webinar and is working to confirm the speaker’s willingness and availability. More on this soon.
  9. Bylaws Update – The EC will call a special e-meeting for a bylaws vote in the coming weeks.
  10. Face-to-Face meeting/mixer
    • To balance the benefits of a face-to-face meeting with the costs, the EC agreed to have a face-to-face meeting in Chicago this summer with the president, conference committee, and EC members from the Chicago area there in person and others from outside the Chicago area joining by telephone or electronically to save travel costs. We are looking into dates, times, and meeting software for this meeting.
    • Ron suggested exploring Ann Arbor as a possible mixer location for the fall to try to spread the location around and reach members outside Chicago. EC members are looking into the feasibility of this idea.
  11. Other business – Ron asked the EC members to be thinking of nominations for office and ideas for Fellows as he’ll want our ideas on this soon.

 

Next Meeting: Monday July 9, 1:00 ET/Noon CT

2018 Student Paper Competition

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2018 MAPOR Fellows Student Paper Competition

43rd Annual Conference of the

Midwest Association for Public Opinion Research

November 16-17, 2018

Embassy Suites Chicago Downtown, 600 N. State Street

The Midwest Association for Public Opinion Research invites eligible students to enter the association’s MAPOR Fellows Student Paper Competition. Two winning papers, one in public opinion and the other in survey research methodology, will receive an award of $200, one free conference registration and one free ticket to the Friday MAPOR luncheon. The winning papers also will be accepted for presentation during a session at the May 2019 AAPOR conference in Toronto, Canada.

See past winners here.

 

Read More

2018 MAPOR @ AAPOR

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As always, MAPOR members are making a big showing at AAPOR this year in Denver from May 16-19. This year’s AAPOR is chaired by former MAPOR president Trent Buskirk and features dozens of presentations by MAPOR members.

Click here for a list of some of the exciting things MAPOR members are doing at AAPOR.

Want to learn more about what is happening at this year’s AAPOR conference?

Check out AAPOR’s 73rd annual conference here.

MAPOR Council Public Meeting Minutes – April 2018

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MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING NOTES

April 9, 2018

1:00 pm – 2:30pm ET/Noon – 1:30 CT

 

Attendees: Ron, Matt, Jolene, Vanessa, Sara, Kevin, Josh, Colleen, Dana, Allison

 

Agenda:

I. 2018 Conference Update (Ned/Dana)

  1. Student activities?

  2. Abstract management software update (Matt)

Conference support committee met last week. They discussed with AAPOR representatives how AAPOR sets up roommate matching and they are exploring how to implement a similar system for MAPOR members.

Committee has ideas for invited panels and other sessions submitted by members. History of MAPOR, Women in Leadership, and Early Career Panel are current possibilities.

Colleen would like to make sure that all student opportunities are well advertised to students. This might also be a good thing to do for persons who are attending the conference for the first time. We could ask if people are registering for the conference for the first time during registration, and send an email specifically to them and students.

Committee feels they are on track for this year’s conference.

Abstract management software – Committee has looked around for other options and followed up with other organizations about what they use. There are multiple options out there – the roadblock seems to be the cost; they are not cheap. Committee will send a summary to council soon about what they feel are the best options.

 

II. MAPOR @ AAPOR   (All)

Council decided to not bring shwag to the PAPOR event because we think people will be focused on networking and not on picking up stuff.

There is support to have a raffle for students – potentially a gift card or cards. EC decided that two, $150 gift cards would be appropriate. Ron will review with AAPOR about what they can re-imburse and make a decision about what to buy.

Ron will follow-up with Ned and Ipek about what they have in their inventory and get back to Kevin about what to send to AAPOR. Kevin will also check the inventory at UChicago and report back to Ron.

 

III. Communications Update         (Mandy/Vanessa)

  1. Doris Graber Memorial for MAPOR website

  2. Doris Graber Memorial at UIC (Ron)

  3. Power point promo for PAPOR reception at AAPOR

  4. Social media engagement        (Vanessa)

Mandy is working to get quotes and comments for the memorial for the website.

Paul Lavrakas will speak about Doris on behalf of MAPOR at the UIC event. Ron and Tim will work with Paul to put together something appropriate.

Vanessa distributed the social media engagement plan to EC which outlines recommendations for actions to be performed in the next few months.  Vanessa will organize these materials to a “social media materials” in the MAPOR Google drive.

Council moved to vote and approved $500 for the MAPOR logo refresh. Vanessa will follow up with the designer about ideas.

 

IV. Treasurer’s Report           (Jolene)

  1. Current update

Savings account: $45,015

Checking account: $12,609

Jolene filed the annual report and 990 form.  

MAPOR will receive $940 from AAPOR for folks who updated their MAPOR membership when they registered for the AAPOR conference.

 

V. Website (Josh)

  1. Site refresh update

The Beta of the new website is up and is open for EC review. Josh can create accounts for anyone who needs to be an editor on the page. Council members had a few quick suggestions for changes but so far the page is looking great.

Photos – What can we do to promote people taking photos at the presentation? Ron will put this on the agenda for the next council meeting. Perhaps we could have a photo contest and provide a small prize for the best photo?

 

VI. MAPOR History Group (Mandy)

Ron sent Paul an email about an update. Although we know Paul has been in contact with some of the fellows, no material has been distributed.

 

VII. Bylaws update (Ron)

Ron has aggregated the materials we need to present when we have the electronic vote. The electronic vote can be done through CVENT. Ron will work with Jolene get that set up.

 

VIII. Sponsorship update (Allison)

No new update at this time.

 

IX. Member benefits  (All)

  1. 2018 Mixer? (F2F meeting?)
  2. Webinar 2?
  3. Other things survey suggests?

We may have a mixer, and are open to considering other locations outside Chicago. We asked about what other conferences MAPOR members attend in the annual survey, perhaps we could use this as a resource to find a location for another mixer this summer?

Council is interested is hosting another webinar. We need to follow-up with Patrick to inquire about any leads. We asked about potential topics in the member survey – this could be a resource for new potential webinar ideas?

The value of a face-to-face meeting is not known at this time. Ron will follow-up with Ipek and Ned about the need to conduct a face-to-face as a lot of the benefit of the face-to-face is in assisting the conference chair.

 

X. Other Business?   

We would like to post meeting minutes to a place that is accessible to all members. Going forward, the secretary-treasurer will post the meeting notes to the Google drive, informing EC to make any edits or changes before a certain date. After the date has passed, the minutes will be posted to a page on the MAPOR web page.

                                                                                                    

Next Meeting: Monday May 14, 1:00 ET/Noon CT