Author: Benjamin Schapiro

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

June 9, 2023

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to Patrick & Jenny for getting our call for abstracts & participation out!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Attendees: Paul, Justine, Patrick, Ben, Curtiss, Kevin, Erin, Rebecca, and Lindsey 

Agenda:

1. Approval of last meeting’s minutes 

Approved

2. 2023 Conference             (Patrick)
   1. New advertising locations/ideas? 
   2. Support for new programming?
   3. New sponsorships? 

Patrick put out two calls through CVent; call for abstracts and call for participation. Next week, Patrick will send the two calls through AAPORnet. Patrick and Justine will work together on an email to share with other chapters and on social media to try to draw folks to MAPOR. This can be incorporated into the newsletter.

There was a lengthy conversation brainstorming how to find folks who may not know about or think to attend MAPOR. Justine will send an email next Friday to the EC asking each of us to come up with one idea of whom to send this to. 

Patrick will talk to Jenny about getting laptops set up for the conference.

3. Secretary / Treasurer’s Report   (Lindsey)                
   1. Financial updates

Checking-$20,808.18

Savings: $47,214.57

2. Membership list updates

Lindsey will update with June AAPOR list.

All the AAPOR raffle winners have received their prizes. The reimbursement is with AAPOR.

4. Communications & Website                     (Benjamin)
   1. Newsletter–late June & mid-October?

Ben needs final versions and then it is ready. The hope is to send it the Tuesday after Juneteenth. 

2. Website updates?

All issues have been resolved. 

3. OLC Email credentials? 

Ben is looking into the costs for this. There are a lot of options across the seven email addresses we have. We are going to transition three mailboxes; OLC, conference, and everything else MAPOR. We’ll move from $7/month to $21/month, but Ben thinks there is a discount for paying annually.  

4. Spring/Summer Communication Schedule (bylaws, survey, conference registration)

Ben will work on the MAPORnet listserv transition communication through the newsletter and social media. Ben will update on the website too. 

We are stepping away from Twitter. Ben will look at how to join LinkedIn. 

5. Awards, Grants, and Support Committee (Paul & Curtiss)
   1. Fellowship program updates

One student is deferring to next year because she cannot attend the conference this year. A student from last year is deferring until next year because of family issues. They are struggling to match one of the students after reaching out to four different people. Paul will email the EC to see if anyone else has ideas. The remaining three are matched and already working with their mentors. The committee is getting ready for the travel grants and colleagues grants. 

6. Sponsorship (Kevin)
   1. Reaching out to new possible sponsors?  A section in the newsletter? 

Kevin is ramping up to recontact the usual suspects and reach out to new folks too.

7. Online Learning Committee           (Justine)
8. Integrating fall resume/PD into the conference

They are looking at doing the resume review and will work to flush this out. 

8. Other ongoing business
   1. Future EC recruitment ideas–starting to plan for upcoming elections 
   2. History of the EC List
   3. Passing the baton–documentation from EC to EC
   4. Bylaws
   5. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
      2. Cvent billing – Should we drop our other platforms?

Need to figure out where to store MAPOR stuff and who can get it to and from the conference. Lindsey will reach out to Justine too to get it on her radar. 

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

May 19, 2023

11:30 – 12:30 CST / 12:30 pm –1:30pm EST

Link: Click here to join the meeting

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to Curtiss, Paul, Patrick, and Jenny for the Student Fellowship and Conference Speakers planning/launches!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Attendees: Justine, Paul, Jenny, Lindsey, Leah, Jerry, Rebecca, Erin, and Patrick

Agenda:

1. Approval of last meeting’s minutes 

Approved

2. 2023 Conference             (Patrick)
   1. Support needs & update
   2. Call for participation
      1. Any outstanding decisions/opportunities for feedback? 
   3. New advertising locations/ideas? 
   4. Speed networking/resume review/OLC integration at conference? 

Patrick asked for thoughts on extending the pedagogy hour to 75 or 90 minutes. If we extend it, he has one more, potential pedagogy hour panelist. We could shorten lunch before and refreshments after or make the Q&A part of the refreshments to make room for a 75-minute pedagogy hour. Lindsey mentioned that we will pay for travel, hotel, registration, and expenses for each person on the panel. We’ll want to make sure all of that is in the conference registration costs. 

We’ll have an immemorial session. 

The feedback for the networking over the break will need to be more organized. Jenny will think through how to possibly do this differently this year. We also discussed having more of a company forum instead of speed networking.

3. Secretary / Treasurer’s Report   (Lindsey)                
   1. Financial updates
      1. $21,645.72 checking
      2. 47,214.15 savings
   2. Membership list updates
      1. There were no AAPOR membership updates in May, so Lindsey will update the list when it becomes available in June. 
   3. AAPOR Wrap-up
      1. Lindsey reached out to the MAPOR/AAPOR reception winners. She has heard from three, and those are ordered and two are on their way. Once, they are all ordered, Lindsey will send the receipts to AAPOR for reimbursement. 
      2. Kevin has the raffle entries and will share them with Lindsey to add to the mailing list. 
   4. Cvent contract
      1. Signed and paid

4. Communications & Website                     (Benjamin)
   1. Newsletter
   2. Website updates
   3. Spring/Summer Communication Schedule (bylaws, survey, conference registration)

5. Awards, Grants, and Support Committee (Paul & Curtiss)
   1. Fellowship program updates

Five student fellows, three are matched to a MAPOR fellow

6. Sponsorship (Kevin)
   1. Reaching out to new possible sponsors?  A section in the newsletter? 

7. Online Learning Committee           (Justine)
8. Spring 3-part series on Web Surveys was held in April

We need to get a new email address for them that they can send from. Justine will schedule a meeting with Ben to get this worked out. 

The spring webinar was a success. They will send Lindsey information to pay the honorarium. 

The fall webinar series will be around resume review.

8. Other business
   1. Future EC recruitment ideas–starting to plan for upcoming elections 
   2. History of the EC List
   3. Passing the baton–documentation from EC to EC
   4. Bylaws
   5. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
      2. Cvent billing – Should we drop our other platforms?
   6. Note: Lindsey filed our taxes earlier this year, working on tax exemption status in IL.

Justine has a survey programmed. The OLC will send new questions to add. Then, it will go out in June. 

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

April 14, 2023

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to the OLC as they kickoff yet another successful series!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Agenda:

Attendees: Ben, Justine, Curtiss, Leah, Lindsey, Jenny, Paul, and Patrick

1. Approval of last meeting’s minutes 

Approved

2. AAPOR and MAPOR Code of Conduct–Bylaws Update      (Justine)

Lindsey and Justine are monitoring the AAPORnet debates, and Lindsey will get an update at the AAPOR Chapter meeting later on 4/14. We will need to take a vote on the bylaws anyway for a few small changes. We need to think about how we will transfer the information from council to council. One idea is to share a password protected document with important account passwords and if anyone is not allowed to be a MAPOR member due to conduct issues. 

Justine would like to send a survey, bylaws election and MAPOR at AAPOR in a call to action email. 

3. 2023 Conference             (Patrick)
   1. Support needs?
   2. Short course instructors 
   3. New advertising locations/ideas? 

The keynote speaker is confirmed. Patrick has some pedagogy hour speakers confirmed and hours in the works. He is working on short course leaders preferably someone non-academic and not on the frequent fliers list, but we can also stick with the tried and true for the short courses. Ideas welcome!

Justine wants to try to spread the word on the MAPOR conference at AAPOR about how we are trying to cast the net past the typical group and push “MAPOR as a state of mind.” We discussed different ways to circulate the MAPOR conference through a flier or word of mouth at the conference.

4. Secretary / Treasurer’s Report   (Lindsey)                
   1. Financial updates
      1. Checking: $20,855.46
      2. Savings: $47,213.79
   2. Membership list updates
      1. Lindsey will get the April members added in the next week.
   3. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
         1. Done
      2. Cvent billing – Should we drop our other platforms?
         1. We increased our registrants for this contract and will add to the May ’23-April ’24 contract. Then, we can move the membership to Cvent. Once that is all working well, we can cancel the other platforms.
      3. Tax Exempt status: Lindsey will move here soon.

5. Communications & Website                     (Benjamin)
   1. Newsletter
   2. Website updates
   3. MAPOR @ AAPOR

The newsletter is in the works and will go out in April. 

6. Survey Subcommittee       (Justine)
   1. Any questions for submission? Please send suggestions by EOD April 19th.

Justine will send out a draft soon. Please let her know if there are any questions/topics you would like included. The plan is to send it in a couple weeks.     

7. Awards, Grants, and Support Committee (Paul & Curtiss)

We have received four applications. Feedback from past students has been positive. Next, they will work on the student matching and then work on the student travel piece. Paul will send another reminder about the student fellowship application process again. 

8. Sponsorship (Kevin)
   1. Reaching out to new possible sponsors?  A section in the newsletter? 

No updates.

9. Online Learning Committee           (Justine)

• The Spring Webinar series kicks off today! We’ve already had a lot of feedback that the topics are super interesting to folks. In addition, we’ve pulled together some numbers for you on the Spring series versus the Fall series. 

• As of today, we have 42 registrants for the Spring series ($740 gross revenue; $140 net)
  • Breakdown:
    • 16 students ($0)
    • 10 MAPOR members ($200)
    • 18 Non-MAPOR members ($540)
  • $600 in expenses for honoraria ($200 x 3 speakers)
  • $140 net
• For reference, the Fall Webinar series, at its conclusion, had 51 registrants ($670 gross; $70 net)
  • Breakdown:
    • 11 students ($0)
    • 13 MAPOR members ($130)
    • 27 Non-MAPOR members ($540)
  • $600 in expenses for honoraria ($200 x 3 speakers)
  • $70 net
• We recognize that the goal of the webinars isn’t to drive income, but we’ve been having internal conversations about the registration cost of the series, as we want to ensure that it’s at least self-sustaining in the future. We’ll use these numbers to guide decisions about the cost of future series.
• We’re starting to flesh out the Fall webinar series. We’re envisioning this as a student-focused series, with topics directly related to current students and those making the transition from academia to the workplace.

Now that we are running these through Cvent, we will want to consider charging students at least $5 to pay for the Cvent fee. We discussed maybe adding $5 to the student membership fee. 

10. Other business
    1. Future EC recruitment ideas–starting to plan
       1. Start thinking!
    2. History of the EC List
    3. Passing the baton–documentation from EC to EC

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to Benjamin for taking over the website and getting all our updates through for the EC page!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Attendees: Justine, Kevin, Patrick, Benjamin, Jenny, Curtiss, Erin, Rebecca

Agenda:

1. Approval of last meeting’s minutes 

The meeting minutes from February were approved. 

2. AAPOR and MAPOR Code of Conduct–Bylaws Update      (Justine)

Justine will send out a formal email about what we are proposing to change. Council will discuss in the April meeting proposed changes. 

3. 2023 Conference             (Patrick)

EC discussed the appropriate number of people to be on the careers panel. 3-5 persons seems like a reasonable amount. 

Justine – Could the fall webinar tie into the conference programming? 

How can we make MAPOR a place that is useful for people looking for jobs but at the same time be useful for folks who are hiring organizations? How can we make MAPOR the Midwest hub for hiring? 

Networking opportunities at the conference – this can tie into messaging for potential new sponsors –  That MAPOR is an ideal location for them to spotlight their organizations to early-career and students. 

4. Secretary / Treasurer’s Report   (Lindsey)                

Checking as of today: $21,001.20

Savings as of today: $47,213.39

We have 379 members to date with 296 general members and 83 student members. We should get a new list from AAPOR again in the next week or so, but the number of new members usually gets very small at this point.

Both the federal and state taxes are done. 

I have reached out to Cvent to see if we will need to purchase additional registrants to move webinar registration and non-conference and non-AAPOR membership into Cvent, and if so the pricing options. Even if we do, I suspect it will still be cheaper than continuing with our current set up of two credit card vendors but will keep everyone updated.

5. Communications & Website                     (Benjamin)
   1. Newsletter
   2. Website updates

The website is now updated! 

Kevin has access to the MAPOR Google account. Kevin will provide the password information to Benjamin so we have this stored after EC transitions.

Benjamin sent out a schedule for deadlines for upcoming newsletters. He would like drafts of materials to be sent within the next two weeks. 

6. Survey Subcommittee       (Justine)

Justine is reviewing materials and will send a calendar invite out soon for people to take part in making this happen.     

7. Awards, Grants, and Support Committee (Paul & Curtiss)

Committee continues to modify language for Fellowship program. Trying to get a wider ranging messaging for why people should apply. Draft sent to Justine, we should be able to distribute soon. 

Committee is planning to reach out to Fellows to learn who might be interested in participating this year. 

8. Sponsorship (Kevin)
   1. Reaching out to new possible sponsors?  A section in the newsletter? 

No updates at this time. 

9. Online Learning Committee           (Rebecca)
   1. April/spring webinar

Speakers for the upcoming webinars have been confirmed. Committee is working to get headshots and bios and content ready to get into the upcoming newsletter. 

April 14^th is the first session. “Web surveys 2.01 – Beyond the Basics.” 

Next webinar will conflict with EC meeting. Justine will consider moving the meeting. 

10. Other business

Rebecca suggested adding the Chair of the Online learning Committee as an elected position. We will discuss this further in thinking about changes to the Bylaws. 

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

February 27, 2023

12:30 – 2:00 CST / 1:30 pm – 3:00pm EST

Link: MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to all the teamwork and tag-teaming we’ve been working on, especially Lindsey, Patrick, Benjamin, Rebecca, Erin, & Jerry to get webinars posted, websites reworked for hosting, emails updates, AAPOR meetings attended–thank you to everyone!

MAPOR Documents & Procedures 

1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Agenda:

Attendees: Lindsey, Ben, Leah, Curtiss, Erin, Jenny, Patrick, Justine, Kevin, Paul, Rebecca, and Jerry

1. Approval of last meeting’s minutes 

Approved

2. New meeting time!  The votes are in–lunch on Friday was well received.  Between email and votes, 8 of us weighed in with a preference and the general consensus is the second Friday of the month wins.  We’ll start in March (given February was another moved meeting due to a Federal holiday). 

3. AAPOR and MAPOR Code of Conduct  (Justine/Lindsey/All)
   1. Recent AAPOR meeting made it known that we can’t simply adopt their code of conduct, so we’ll need to review and borrow/adopt language (while inserting “MAPOR”) as it fits our organization.  Basically, we can’t just say “we subscribe to the rules of AAPOR” as our formal approach.
   2. We need to ensure our adoption is consistent with our bylaws, and doesn’t require sharing to/from AAPOR on any actions we take.

We will have to change our bylaws because our bylaws specifically reference AAPOR bylaws. We will need a membership vote to change our bylaws. AAPOR can answer our questions but are otherwise disconnected. We need to make this change as soon as possible. We will need to develop a process so that if anyone is ever removed from MAPOR members we have a process for making sure they do not pay for MAPOR membership through AAPOR and refunding their money if they do.  Kevin suggested reviewing the bylaws to see if there is anything else we want to change while we are going to the work of a bylaw vote. Rebecca mentioned the need for a stop gap so we have something in place before the spring webinar goes live. 

MAPOR officers are covered under AAPOR liability insurance, but not MAPOR itself. AAPOR will let the chapters know what price range we should expect. We need to get our own liability insurance as an organization.

4. 2023 Conference             (Patrick)
   1. Conference support committee 
   2. Check with hotel about 2023 contract plans
   3. Support needed to think about speaker invites, new sponsors under the ‘bridge across the industry’ approach? 

“Of Intersections and Opportunities: Exploring the Potentials of Public Opinion (and Survey) Research” is the proposed conference title. Feedback included dropping the parentheses/survey piece, adding “Communications Research” and adding something career specific to the title if the conference will strongly look at career trajectories. 

Patrick is considering Dan Merkle (ABC) and Gina Walejko at Google for Keynote. Patrick would like speakers who have a survey methodology background but work at organizations that have not traditionally conducted surveys. Justine proposed having a speaker that is early or mid-career to better resonate with MAPOR’s student population. Gina is his first choice for the pedagogy hour. Jenny will share some names with Patrick. Patrick wants a panel for Pedagogy hour. Paul suggested Elliott Morris with YouGov. 

Patrick proposed using a short course slot for a networking event. There was concern about changing the conference schedule. Patrick will move forward with the typical short course schedule, but will look at reworking speed networking. 

5. Secretary / Treasurer’s Report (Lindsey)                
   1. Financial updates
      1. Checking: $21,008.66
      2. Savings: $47,213.03
   2. Membership list updates
      1. General members: 291
      2. Students: 81
      3. Total: 372
   3. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
      2. Cvent billing – Should we drop our other platforms?

Lindsey will add the new, February members through AAPOR. She’ll pay taxes this week. She hasn’t had a chance to work on getting more routing through Cvent to drop the other credit card platforms. 

6. Communications & Website                     (Benjamin)
   1. Newsletter
   2. Social Media posts
      1. Update/continue conversation about preferred platforms and questions in survey
   3. Website updates–any update?
      1. GoDaddy & WordPress updates
      2. Login info tracking/sharing
      3. Online Learning getting needed access?
   4. Google Groups
      1. Updating membership (add new folks, remove old folks)
      2. Confirming access MAPOR Google Group for group email
      3. Google Drive:

Ben will get the newsletter going so we can promote the spring newsletter, give a heads up on the bylaws vote, and preview the conference. 

We can ask members on which social media platforms they see our content as part of the membership survey and then adjust our social media approach. 

Ben shared concerns about the website. The set up isn’t ideal and a long-term concern. 

Ben needs head shots from a couple council members to update the EC website. Justine asked to prioritize posting about the spring webinar and getting the online learning committee access to email. 

Some people are not getting MAPOR Google Groups emails.

7. Survey Subcommittee             (Justine)
   1. Timeline & Staffing

Justine will think about when to send this out so it doesn’t get overshadowed by the bylaws vote or vice versa. Then, everyone will have at least a couple weeks to request questions. 

8. Awards, Grants, and Support Committee (Paul & Curtiss)
   1. Planning initial meeting? 

They have the structure and invitation ready to hopefully include in the newsletter. They are playing with the idea of giving a support grant for fellows to do the fellowship program. Kevin shared that fellows haven’t expressed financial concerns as their reason for not being able to take part in the program. Instead, the committee will focus more on learning the student’s research interests. They will also look at including information about past student participants in the newsletter and MAPOR, AAPOR, and JPSM listservs so students see the program as something for them. 

9. Sponsorship
   1. Kevin sent out thank yous to Gold earlier, all in process? (Kevin)

Kevin will thank the silver sponsors and let them know that they will be mentioned on the spring newsletter.

10. Online Learning Committee           (Rebecca)
    1. Goals for 2023
    2. Requested resources/access update 
    3. Sharing out recordings–modified Zoom recording?  Box?  Google Drive?

The spring webinar will start April 14^th and be up to three weeks long. It may include three technical areas possibly including data falsification, collecting paradata, and Excel to SQL. They need suggestions for the data falsification webinar, but they have ideas on the other two. There was discussion about having a Qualtrics employee show how to collect paradata through Qualtrics, but others shared how we may be able to reframe it to make it work. 

They want the fall webinar to be student focused with an overview of the field, putting together a resume, and similar topics. We discussed wanting these webinars to be useful to students at different places in their program.

11. Other business
    1. In-person or virtual mixers in 2023?

We discussed removing this item from the agenda moving forward. No one is dying to organize a party. 😊

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

Note: The group will vote on changing the meeting schedule (starting in March, since January/February were both holidays and moved already). 

MAPOR moment of the month recognizes the OLC for their work on the recent series and upcoming planning to expand the reach of MAPOR events.  It’s been very well received!

2. Conference Member Survey Planning (Justine/Leah/Patrick)

The small team will meet in the next month to move this forward on the survey generally, Patrick and Leah to let us know what they need.

3. 2023 Conference             (Patrick)
4. Conference support committee 
5. Check with hotel about 2023 contract plans
6. Skipping virtual components moving forward 

No updates from conference on contract needs, but Patrick will confirm logistics in coming months with hotel and ensure everything is all set (Leah did sign the next 3-year contract last year).

Leah & Patrick to meet and map out a planning timeline for the coming year.

Patrick may reach out for support on speakers and presenters from the council.  The current  idea is to focus the conference on broadening the connection between sectors of survey research (marketing, consulting, academic). 

One opportunity and challenge will be many classically trained or practicing methodologists have left our traditional spaces and employers for industry jobs such as Meta or Google.  They aren’t attending the conferences like MAPOR any more, so we’ll need to capture them.

Patrick to use ad-hoc conference support group (Jenny, Paul, etc.) to help connect with key folks and plan.

4. Secretary / Treasurer’s Report (Lindsey)                
5. Financial updates

As of 2/24/23

Checking: $21,008.66

Savings: $47,213.03

1. Membership list updates
   1. With the initial AAPOR list and list from the conference, we have 372 members (291 General, 81 students).
2. Tentative tasks for 2023

Not for Profit Annual Report filing

Cvent billing – Should we drop our other platforms?

5. Communications & Website                     (Benjamin)
6. Newsletter
7. Social Media posts
8. Website updates

Benjamin, Patrick and Justine to meet to discuss.  Benjamin will be taking on the leadership of both roles, and we’ll have a supporting team.

We’ll also be working to ensure that all access and passwords are centralized and part of the annual council transition plan so that they don’t fall to one person repeatedly, or are held by one person (in the event they’re unavailable).  

We’ve started a google doc with all the accounts we hold and password info/password owners.  This will fall to website and communications to pass on to successors.  

We need to decide on whether we will use Facebook and/or Twitter moving forward to connect with our membership.  Let’s make this a point of discussion next month.  Benjamin notes that we’re not particularly productive on social media, so pivoting is unlikely to have a key impact.  We can ask folks what they want to see on the survey.

We will have a spring newsletter in March or so, Benjamin to put it together and make the call for submissions in late January/early February.

6. Member Survey Subcommittee
7. Timeline & Staffing (Justine)

We have a small subcommittee that will work on this over the next month or two for March launch.

7. Awards, Grants, and Support Committee (Paul & Curtiss)
8. Planning initial meeting? 

Nothing yet, will be meeting and working on this.

8. Sponsorship
9. Kevin sent out thank yous (Kevin)

Kevin has them out to Gold and will be sending to the rest in the coming month.  

This spring we’ll also work on targeting new potential sponsors.  This is a good opportunity to overlap with the goals this year and theme of the conference of expanding our networks and reach.

9. Online Learning Committee           (Rebecca)
10. Goals for 2023
11. Requested resources/access update 
12. Sharing out recordings–modified Zoom recording?  Box?  Google Drive?

OLC has been hard at work getting the January webinar up and running.  Upcoming webinars and series are in the works, and looking to offer hands-on training (e.g., software like Excel🡪SQL), where the complicated topics are made accessible for folks.  Other topics may include cover letters, presentations at conferences, etc.  There is also a clear targeting of students, although an attempt to focus on all MAPOR populations.  

OLC would like access to an email address (Patrick and Benjamin will work on this) and more control over comms generally, so there’s less go-betweens with other folks and the process is more streamlined.  OLC could also use a space to easily share edited (Zoom recordings often start before the actual session with content needing to be removed) with attendees, espeically when we’re doing extended sessions/registering folks across a series.

OLC and Patrick will communicate around topics so that OLC doesn’t step on the toes of conference planning.

10. Other business
11. In-person or virtual mixers in 2023? — TBD

Google account clean up: if you add things to the drive from your own Google account, it takes up your space.  If you do it via MAPOR, it goes against MAPOR space only.  This is key, especially with large files like recordings!   We might want to look into another storage/file option as well.  Even folks who are long off council have significant memory being used in their own accounts.

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

MAPOR SPOTLIGHT of the MONTH:  Our MAPOR Spotlight of the Month is for Conference Chairs Leah and Patrick and the entire supporting crew who made the Conference a successful event! Thanks to all for your hard work and your service to MAPOR.  

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Agenda:

Attendees: Justine, Ben, Curtiss, Kevin, Rebecca, Leah, Paul, Patrick, Lindsey, and Erin

1. Welcome Executive Council! 
   1. New members: Paul DiPerna, Curtiss Engstrom, Shalise Ayromloo, Jenny Marlar
   2. Introductions

2. MAPOR documents and procedures
   1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
   2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
   3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

3. 2022-2023 Council Transition           (Justine/All)
   1. Monthly meeting schedule
      1. MLK day meeting has been moved
      2. President’s Day meeting has been moved
      3. Juneteenth meeting has been moved

 

2. Proposed committees/Revisions to committee structure (listed below and for discussion)
   1. Communication/Website

Updates website, maintains technical assets, oversees and disseminates newsletter

2. Ongoing Online Learning Committee Updates

We discussed a new ad hoc group to take on the membership survey, which would be chaired by Justine and include Lindsey, Curtiss, someone from the communication committee, and Leah.

4. 2021 Conference Debrief                         (Leah/Patrick/All)
   1. General Discussion about the hybrid model

Leah does not believe the virtual presentations are worth continuing. Presenters appreciated it, but it was a struggle on the moderator side. Patrick is likely not going to include the virtual presenter options in 2023. Need to consider if short course ideas will bring in enough participants to pay for the speaker costs. Also discussed raising the short course rates again to pre-COVID rates. Otherwise, everyone was happy with the speakers and happy to be back in-person. For next year, try to stop using Lakeview. It’s either too hot or loud.

2. All expenses paid?
   1. Hotel
   2. Tech rental 
   3. Speakers 
   4. Student award winners
   5. Student grants 

Everything is paid but one speaker. Lindsey will pay her this week. 

3. Thank you notes to sponsors 

Kevin will send out thank you’s. 

4. Business meeting items?

Some members suggested moving the lunch back to conference space. We have membership survey data showing people like the atrium. Maybe add MAPOR table tents and make sure there are enough tables and chairs when the conference begins. 

5. 2023 Conference             (Patrick)
   1. Conference support committee 
   2. Check with hotel about 2021 contract plans
   3. Review of Conference Survey data for next month’s meeting?

Patrick wants to reach out to research organizations who do not typically need attend. 

6. Secretary Treasurer’s Report                     (Lindsey)
   1. Financial updates
      1. Banking: $18,735.05
      2. Savings: $47,212.24
   2. Membership list updates
   3. Tentative tasks for 2023
      1. Member survey for 2023?
      2. Not for Profit Annual Report filing

Lindsey hope to works on the membership list between Christmas and New Year’s. Lindsey’ 2023 goals are to submit and get approval for the State of Illinois tax exemption and get the remainder payment scenarios into Cvent so we can cancel Authorize.net and iAccess.

The group approved contributing $1,500 for the AAPOR All Chapter Party.

7. Communications/Website               (Benjamin)
   1. Engagement plan/strategy 
   2. Spring newsletter
   3. Updates with new members

Benjamin needs a log in to Word Press. We need to have a conversation about whether we continue with Twitter. Justine and Ben will determine the 2023 newsletter timings. We also discussed sending mini-newsletters instead of the four, traditional newsletters. Kevin will think about what that means for sponsorships.

8. Awards, Grants, and Support Committee
   1. Set meeting and goals for 2023
   2. Tentative tasks for 2023
      1. Review Conference Feedback 
      2. Evaluate Student Fellowship Program
      3. Evaluate Student Grants Program

9. Sponsorship   (Kevin)

10. Online Learning Committee   (Rebecca)
    1. Set meeting to discuss goals for 2023
    2. Webinars
    3. Other events? 
       1. Resume review? 
       2. Speed networking?

Rebecca asked for an online learning committee email address. Lindsey offered to host a Cvent training. Patrick will see to whom he designated the webinar email address. Lindsey can create a Cvent account with it when all the members of the committee have access to the email address. We discussed having a central place for account passwords. 

11. Other business
    1. Mixers in 2023?

Council members

President – Justine Bulgar-Medina

Vice President / President Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!