Tag: minutes

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month goes out to Awards and Grants
committee folks for their hard work on faculty/department outreach.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Patrick, Curtiss, Benjamin, Carlye, David, Evgenia, Paul, Lindsey, Jenny, Beth, Yorkow and
Leah
I. Approve February and March Minutes: 02.09.24 MINUTES.docx; 03.08.24 MINUTES.docx

Both approved

II. 2024 Conference (Jenny)
The keynote, the pedagogy, and short course speakers are lined up and enthusiastic. Jenny did a
write-up for the newsletter, AAPORnet, and whereever else. Leah suggested we use that for the
AAPOR all chapter event. Patrick described what he did last year. Lindsey will get Jenny Cvent
access. Benjamin suggested using the emails he is setting up for communicating with
members/friends of MAPOR. For the confirmation emails, Lindsey suggested communicating
through the abstract and registration communications that if they do not get email
confirmations for either to reach out. Maybe we can ask them to move to a personal email
address if their institution is automatically opting them out. Jenny will shoot to send the call for
abstracts by the end of May. Jenny will set up a call with the conference team and Lindsey to get
Cvent up and running. The hotel lowered the room rate for the 2024 conference. Jenny noted
that 2025 is the last year of the hotel contract.

III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
i. Checking: $22,055.72
ii. Savings: $42,218.27
iii. Charge for $91.85 on 4/1?
iv. Canceled Authorize.net
b. Membership list updates
i. Students=61
ii. Non-Students=332
iii. Total= 393

IV. Communications/Website (Benjamin)

a. Spring newsletter
i. Should go out soon.
b. Approval of MAPOR 50th graphics money (Leah)
i. Would cost around $1,350. They will come up with three different logo concepts.
We choose one. Then, we get the logo in the different file forms. She will move
forward.

Benjamin will put together the email options so we can decide as a group what path we take
moving forward.

V. Awards, Grants, and Support Committee

We haven’t received any applications yet, but two have said they will apply. Paul proposed
extending the deadline by a week or two. That helped last year. The group agreed.
VI. Sponsorship (Justine)

VII. Online Learning Committee (Rebecca)

a. Update goals for 2024
b. Webinars
c. Other events?
i. Resume review?
ii. Speed networking?

VIII. Other business

a. AAPOR all chapter party planning representative
b. Mixers in 2024 (single date mixer across multiple cities?)
i. Lincoln
ii. Ann Arbor
iii. Chicago
iv. Madison
c. List of organizations and universities for additional outreach
d. Updates to MAPOR Roles and Policies (Leah)

i. Updating roles of President, Conference Chair, and Associate Conference Chair
to reflect how the rules currently function
ii. Conduct policy (to reflect AAPOR’s conduct policy)
iii. Budget Approval Policy

Council members
President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month goes out to Jenny (in absentia)
for all of her hard work so far on the conference.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Carlye, Leah, David, Patrick, Yorkow, Paul (no quorum)
● Approve January Minutes: 02.09.24 MINUTES.docx
No quorum, holding until April meeting to approve both Feb and March minutes
● 2024 Conference (Jenny)

Jenny not here, sent updates:
○ Jenn and Nora have confirmed to teach a short course on questionnaire design
○ Hotel will be lowering our hotel room prices for this year (yay!)
■ $209/$229 will be the prices for this year’s conference, down from the
contractual $230/$250

○ Still working on a conference theme, planning to have a write up ready in early April
● Secretary Treasurer’s Report (Lindsey)

○ Financial updates
● Checkings:$24,001.40 and Savings: $42,217.94
○ Membership list updates
● 328 general and 60 students = 388 members

● Communications/Website (Benjamin)

○ Engagement plan/strategy
○ Spring newsletter
○ Updates with new members
○ 50th graphics update – will meet with the graphics person AAPOR used
Ben not here, no updates
● Awards, Grants, and Support Committee
○ Update goals for 2024
○ Tentative tasks for 2024
■ Review Conference Feedback
■ Evaluate Student Fellowship Program
■ Evaluate Student Grants Program
Curtiss not here, no updates on student competition.
Paul started email for outreach to professors etc, Plan to reach out to about 60 individuals and 15
general emails/program/departments. Once we announce student paper program and fellowships we
will circle back to above mailing list to make sure they have that information and keep in touch with
them. Plan to have different touch points over next 6/7 months.
Will circulate draft of student paper (?) announcement – it was sent around this time last year. Curtiss
had some additional edits that we will incorporate before sending the draft around. Will blast to
MAPOR/AAPOR listservs, and Curtiss has list for grad students.
● Sponsorship (Justine)
Justine not here, but probably nothing to report. Leah is checking in.
● Online Learning Committee (Rebecca)

○ Update goals for 2024
○ Webinars
○ Other events?
■ Resume review?
■ Speed networking?

Rebecca not here, no updates on online learning committee.
● Other business

○ AAPOR all chapter party planning representative
Leah said Lindsey is taking care of the AAPOR party contribution.
Patrick had updates on all chapter party planning. All the chapters committed to the
same amount as last year. but the committee is still looking for some $$ from the usual
folks (RTI, NORC, etc). All chapter party is now after the award banquet on Friday night
and due to venue restrictions will NOT have karaoke.

○ Mixers in 2024 (single date mixer across multiple cities?)
■ Lincoln
■ Ann Arbor
■ Chicago
■ Madison
○ List of organizations and universities for additional outreach
○ Updates to MAPOR Roles and Policies (Leah)
■ Updating roles of President, Conference Chair, and Associate Conference Chair
to reflect how the rules currently function
■ Conduct policy (to reflect AAPOR’s conduct policy)
■ Budget Approval Policy

Leah met with graphic designer AAPOR used (and highly recommended) to talk through plans for
designing 50th anniversary MAPOR logo. $1350 to design the logo and includes kick off
discussion, survey to help guide design process , 3 logo options, 3 rounds of feedback, final logo
in multiple file formats (so we can print as flag etc). Agreement that survey for design process
should be limited to MAPOR council rather than all of membership. David and Patrick agree that
this price and process seem reasonable. Will need to vote on it since uses MAPOR money.
Council members
President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp

Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month goes out to Curtiss for all of his
hard work to begin the revamp of the Student Paper Competition.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Semilla, Carlye, Leah, Beth, Curtiss, Evgenia, Jenny, Caroline, David, Yorkow, Paul, Jerry
, Patrick, Erin, Rebecca, Ben

I. Approve January Minutes: 01.12.24 MAPOR Minutes.docx
The January meeting minutes were approved.

II. 2024 Conference (Jenny)

a. Conference support committee
b. Inviting Tristanne Staudt (AAPOR’s Executive Director) (Jerry)

Lydia Saad confirmed to do the keynote, Trent Buskirk confirmed to do the pedagogy hour. Still need to
figure out a short course – Jen Dykema and Nora Cate Schaffer might be able to do course on
questionnaire design. Council members supportive of the idea (good for early career folks and students),
going to reach out to them again to make sure they are still up for it. Next up is figuring out a theme –
leaning towards staying generic to encourage submissions. Goal is to have a short course locked down by
the next meeting.

Jerry had the idea to extend an invitation to Tristanne Staudt (AAPOR executive director) to attend the
conference. She could do the AAPOR pitch during the award banquet. She has expressed interest in
connecting with members more. Send an email to her, perhaps comp attendance (might not be
necessary, AAPOR has budgeted for her to do some travel). Jenny likes the idea and her will reach out to
her.
Conference support committee – Patrick offered to connect Jenny with local folks to help coordinate
things. Jenny agrees that having someone local to help with logistics would be helpful and that the
conference chair should be responsible, but bring in help and support to divvy up responsibility. Support
Committee should be current, prior, associate conference chair, and then having someone local to go
along with the experience to drive interest in running. Mentioned NORC junior staff member had interest.
Patrick sending Jenny contact info and said for ad-hoc members to reach out.
III. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
i. Checkings = $22,236.19
ii. Savings = $42,217.61
b. Membership list updates
i. 324 general members + 64 students = 388 total members
ii. 2024 Membership is up on the google drive

Federal and State taxes are done
On to do list for February = starting the IL tax exemption application

IV. Communications/Website (Benjamin)

a. Engagement plan/strategy
b. Spring newsletter
c. Updates with new members
d. 50th graphics update – will meet with the graphics person AAPOR used

Ben sent Leah a draft of the newsletter. Leah meeting with AAPOR graphics designer about pricing and
to make sure ideas align next week and will send Beth an invitation. Newsletter going out next week. As
soon as he has the SPC updates they can get up on the website.
V. BOSR 60th Anniversary (Lindsey)

a. Any Updates?
b. Have we made enough progress to add this to a February newsletter?

BOSR already have some stuff planned themselves, not ready (not interested?) in planning something
larger to link up with MAPOR. So start planning other ideas here – obvious choice is Chicago, expand and
have something in MI or WI?
VI. Awards, Grants, and Support Committee
a. Update goals for 2024
b. Tentative tasks for 2024
i. Review Conference Feedback
ii. Evaluate Student Fellowship Program
iii. Evaluate Student Grants Program

Curtiss has been going through feedback of past student competitions and looking for idea for
edits/changes/new ideas (below).
External

1. Expanding eligibility for students having multiple professors on a paper. Would require that
   professors submit letter affirming that the student wrote the paper submitted.
   a. Jerry raised concern that big lab paper would be submitted as student paper – professor
   letter addresses this.
2. Highlight that current MAPOR fellow will reach out to all students after the abstract submission
   deadline to provide deadline for final paper submission.
   a. This was already practice, but putting it explicitly into procedures .
3. Codify that no awards may be given if number of submissions is low OR if no submitted paper
   meets the criteria level.
   a. Do we want to have a minimum number of papers? Consensus is no because often do
   not have many submissions and if there is just 1 paper but it is steller, they should
   recieve an award.

Interal

1. Giving MAPOR fellows the option to opt out (for a year, in general).
   a. How can we reach out to fellows to judge willingness to help out? Qualtrics survey? Ask
   them to respond to an email with feedback on participation?
   b. Jerry had idea to ask them to give us another reviewer if they opt out (and will help
   address point 2 below)
2. Expand list of reviewers
3. Create standing SPC committee of the 2 most recent MAPOR fellows and EC Awards committee
   (chair is current MAPOR fellow). Help with communication, etc.
   a. Agreement that this is good idea
   b. Bylaws allow this committee creation as EC members are on it
4. Need to update scoring rubric – currently all it has is “How worthy is this paper of being awarded
   an award?
   a. Curtiss is reaching out to Jerry about AAPOR, other chapter rubrics.
5. Create a new Google Drive folder for SPC that MAPOR fellows have access to, rather than
   depending on email to pass along information.
6. Website updates needed
   a. New section under conference tab for SPC related information – rules, eligibility, past
   winners, submission page, thank yous to fellows/reviewers
   b. Consider nominations? (Discussion below)
   c. Webmaster is in charge of updating this on a regular basis

Discussion on nominations – Evgenia worried that nominations would make students less likely to submit
if they did not get nominated. Curtiss said that would be mitigated by keeping it anonymous, could come
from anyone, not included in criteria. Leah raised the point that we need to make it very clear that there
are different avenues and anyone can and should submit, regardless of nominations. Compromise of
having professors send out generic emails encouraging students to submit? Rebecca (and Jerry) had idea
to send out general email or target departments rather than professors to avoid term of “nominations”/
favoritism. Targeting departments rather than professors was consensus. Who do we reach out to –
administrative staff, professors who have attended MAPOR? Ongoing outreach?

Paul has been working on developing templates for outreach to universities/departments – similar to
membership drive. Could be a few contacts in the next couple months? Evgenia also has a list of contacts
that can be expanded upon. Minnesota
VII. Sponsorship (Justine)

VIII. Online Learning Committee (Rebecca)

a. Update goals for 2024
b. Webinars
c. Other events?
i. Resume review?
ii. Speed networking?

Student perspective on the committee is great. Changing away from webinars and moving towards
interactive workshops, etc. Nothing currently planned for Spring – take time to carefully plan the
update/change rather than rush into things? April is tough for students also.
Resume reviews (in breakout rooms) – Summer or Fall? We did this last Fall and did not get a ton of
response, colleges also have resume reviews, so perhaps not the best use of time.
Target would be something new and different for Fall.
IX. Other business

a. AAPOR all chapter party planning representative
Leah cannot attend – can anyone take her place? Patrick is taking over.
Last year every chapter put money in the pool to try to pay for it – suggested donation is
$1500 and MAPOR has historically done $2000. Deadline is next meeting. Leah is
reaching out to Lindsey to figure this out, and will connect with Angel (?).
b. Mixers in 2024 (single date mixer across multiple cities?)
i. Lincoln
ii. Ann Arbor
iii. Chicago
iv. Madison
Hash out these details next meeting?
c. List of organizations and universities for additional outreach
d. Updates to MAPOR Roles and Policies (Leah)
i. Updating roles of President, Conference Chair, and Associate Conference Chair
to reflect how the rules currently function
ii. Conduct policy (to reflect AAPOR’s conduct policy)
iii. Budget Approval Policy
Still working on updating rules and policies – will bring when they are ready

Council members
President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp
Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Carlye Arcas, Yorkow
Oppon-Acquah, Caroline Smith
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook, Yorkow
Oppon-Acquah
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom, Carlye Arcas
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Evgenia Kapousouz, Leah Dean,
50th Anniversary Committee – Leah (chair), Beth, additional fellows, Caroline Smith, David
Sterrett

MAPOR SPOTLIGHT of the MONTH: Our MAPOR Spotlight of the Month is for Conference Chairs Patrick
and Jenny and the entire supporting crew who made the Conference a successful event! Thanks to all
for your hard work and your service to MAPOR.
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
Agenda:
Attendees: Curtiss, Lindsey, Benjamin, Justine, Mia, Leah, David, Beth, Evgenia, Paul, Jerry, Erin, Patrick,
and Rebecca
I. Welcome Executive Council!

a. New members: Semilla Stripp, Beth Fisher, Evgenia Kapousouz
b. Introductions
II. MAPOR documents and procedures

a. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
b. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
c. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-
sheet/

III. 2023-2024 Council Transition (Leah/All)

IV. 2023 Conference Debrief
(Patrick/Jenny/All)
a. General Discussion
b. All expenses paid?
i. Hotel
ii. Tech rental
iii. Speakers
iv. Student award winners
v. Student grants
c. Thank you notes to sponsors
d. Business meeting items?
Patrick thinks we should couple the Industry Idea Exchange and sponsorship. He also suggests
bringing in more academic speakers to the conference per some feedback received at the
business meeting. Then, we can advertise that we have funds for these support opportunities
and possible sponsorship opportunities. David suggested showing grad students how many
presented at MAPOR as grad students who then became faculty. A junior academic/faculty
outreach list was deemed a need. Curtiss suggested looking at data science departments.
Paul suggested a MAPOR working paper series leading to the conference be one way to
incentivize early-career and junior folks. Justine also suggested going after undergraduate
students. Rebecca suggested we have something very defined.
Evgenia suggested reaching out to junior faculty to bring other junior faculty with them. Some
also suggested we ask the fellows to tackle this issue either by identifying faculty and/or
reaching out to them.
Jerry suggested an academic-specific colleague fund, like the AAPOR Roper fellows fund, to come
to MAPOR. He also suggested looking into academic programs that we could reach out to.
Justine suggested a set budget for student and colleague support grants and other travel
expenses.
We are getting a number of responses from the conference survey. Leah will send results in
January.
Everything is paid except for a student award winner. Lindsey is still waiting for payment
information from her but will send her a check if she does not hear back soon.
Justine will make sure 2023 Sponsors were thanked.

V. 2024 Conference (Jenny)

a. Conference support committee

VI. Secretary Treasurer’s Report (Lindsey)

a. Financial updates
b. Membership list updates.

Checking: $42,902.87 (hotel and Press America payments still to post)
Savings: $42,216.90
Will create 2024 membership list once conference and end of the year tasks are completed.
VII. Communications/Website (Benjamin)

a. Engagement plan/strategy
b. Spring newsletter
c. Updates with new members
d. Website security certificate
The security certificate for the website should now be updated. Anyone new to council, please
send Ben your headshot so he can update the website.
Lindsey suggested moving away from sending communications through the listserv and Cvent
because of issues with those communications being successfully received by all. Instead, she
suggested sending out using a MAPOR email address with outbound abilities. Then, we will have
consistency in the email address we use to communicate with MAPOR members and friends from
year to year (as opposed to communications coming from the president or conference chair at
the time).
Regularly update the website and focus on a handful of non-conference emails a year. Ben has a
draft of what we will send and when that he will share when finalized. Archive anything older
than six months. Ben suggested doing a regular check with members to make sure they are
getting our communications.
We discussed doing a post-conference newsletter, including photos and course of action for the
items at the business meeting, conference survey results, new council member headshots, and
socialize people to the MAPOR 50 th anniversary. Ben suggested updating the MAPOR logo for the
50th anniversary. Justine mentioned that we are only four years into our existing logo. We do
need new swag, a new step and repeat, and other items. The 50 th would be a great time to
refresh. Ben suggested a 50 th anniversary logo that we can step in and out of. There was also talk
about adding a “50 th Anniversary banner” to the logo. Leah suggested we learn about costs
before we make any decisions. Jerry said that AAPOR just did a logo refresh. Leah will reach out
to the AAPOR contact.

VIII. BOSR 60th Anniversary (Lindsey)
The council is supportive of potentially having a MAPOR mixer as part of BOSR’s 60 th Anniversary.
Lindsey will reach out to BOSR to see if this is something they would like to include in the 60 th
anniversary schedule.

IX. Awards, Grants, and Support Committee
a. Set meeting and goals for 2024
b. Tentative tasks for 2024
i. Review Conference Feedback
ii. Evaluate Student Fellowship Program
iii. Evaluate Student Grants Program

The committee received feedback on the student paper award competition. One suggestion was
to tell students about the competition earlier in the year. Curtiss and Paul will work through
eligibility criteria as well in hopes of increasing the number of paper submissions. They are also
working to match fellows with new students in the fellow mentoring program. We need to
update dates on the website page too.

X. Sponsorship (Justine)

XI. Online Learning Committee (Rebecca)

a. Set meeting to discuss goals for 2024
b. Webinars
c. Other events?
i. Resume review?
ii. Speed networking?

The committee is sending out emails to student winners of the resume review from the fall
webinar series. They are trying to come up with a new format/structure to overcome the low
student attendance in the webinar format. They are looking at new ways to meet our members
needs. One idea is an online contest. Rebecca asked to have this as a priority in an upcoming
council meeting. They are also welcoming to new members-at-large, council members joining the
sub-committee.
XII. Other business

a. Mixers in 2024 (single date mixer across multiple cities?)
i. Lincoln
ii. Ann Arbor
iii. Chicago
iv. Madison
b. List of organizations and universities for additional outreach
We can move to this once we know if BOSR is open to including a MAPOR mixer as part of the
BOSR 60 th .
Council members
President – Leah Dean
Vice President / President Elect – Patrick Hsieh
Past President – Justine Bulgar-Medina
Conference Chair – Jenny Marlar
Associate Conference Chair – Beth Fisher
Secretary-Treasurer – Lindsey Witt-Swanson
Associate Secretary-Treasurer – Semilla Stripp

Sponsorship Coordinator –Justine Bulgar-Medina
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna
Proposed Committees
Conference Committee – Jenny, Beth, Justine
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom
Secretary Treasurer Support – Lindsey Witt-Swanson, Semilla Stripp
Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean
50th Anniversary Committee – Leah (chair), Beth, additional fellows

November 11, 2023

MAPOR SPOTLIGHT of the MONTH: The MAPOR spotlight of the month goes out to the OLC for another
amazing webinar series!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
MAPOR Documents & Procedures

a. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
b. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
c. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-
sheet/

Attendees: Jerry, Lindsey, Curtiss, Justine, Jenny, Patrick, Paul, Rebecca, Erin, Kevin, Leah, and Ben
Agenda:
→ Approval of September’s meeting’s minutes
September and October minutes approved
I. EC Elections & Nominations; Fellow (Kevin/Justine)

a. We have a full EC for 2023-2024!
b. Presenting recruitment challenges to members
Justine was on the AAPOR chapters’ presidents meeting. AAPOR is paying for the EC and overall
liability insurance. Wednesday night at AAPOR will be the welcome reception. We get $250
reimbursed for raffle items. All chapter party is at 9pm on Thursday of AAPOR. AAPOR can help cross
post items if we need. We need to send AAPOR our MAPOR student award winners in December. We
can also let MAPOR students know about AAPOR student opportunities.

The elections are done. We have two new additions to the EC. Justine reached out to 40 people to try
to fill election spots. Justine will be presenting an understanding of where the challenges came from at
the business meeting. She started recruitment in June, but many are concerned about the financial
and time commitment and employer support. Justine is working on scripts in the president’s hand me
down bible about the time commitment for a number of the positions. There were suggestions to build
a pipeline for junior staff to start as Members at large to get experience in the organization before
moving to an elected role. We discussed creating a nomination form so everything is one place. We
also discussed how to document the level of student involvement in the student paper award to try to
open it up to more students.

II. Support for Key Conference EC Members (Justine)
The group agreed that financially supporting the Associate Conference Chair, Conference Chair, and
Secretary/Treasurer makes sense to help recruit folks to run for these positions. Justine suggested a
registration waiver, 2 nights in the hotel, and $500 in travel costs. Justine, Patrick, and Lindsey will
figure out the dollar amount that this would be for each person.
We are getting a new storage locker that we will move into after the conference.

III. 2023 Conference (Patrick)

a. Registration Update
b. Program Update
c. Speed/Networking Update?
d. Food Update
e. Moving MAPOR stuff to hotel & New storage location near hotel–booking
f. Laptop Rentals
g. Late submissions
Justine will put together a list of who will be at the hotel when on Thursday. Patrick will have the
sponsorship images as screen savers on the laptop. We have 40% fewer abstract submissions, but
registration is pretty close to last year. The hotel room block is in a good place too. Justine suggested
a digital comment box throughout the conference to collect member thoughts so they have
opportunities outside of the business meeting.

IV. Secretary / Treasurer’s Report (Lindsey)

a. Financial updates
i. Banking: $32,557.78
ii. Savings: $47,216.53
b. Membership list updates
i. 419 members; 327 General; 92 Students
ii. Will check AAPOR list
c. Move to Cvent
i. Done, but need to deal with communication
ii. Will cancel the credit card services

V. Communications & Website (Benjamin)

a. Newsletter–Mini on Monday/Tuesday (elections, conference, sponsors
b. Website updates?
c. Email forwarding?
Justine will send out an email or mini-listserv ahead of the conference.

VI. Awards, Grants, and Support Committee (Paul & Curtiss)

a. Fellowship program updates
MAPOR gave out six student grants and two colleague grants, each for $500. Lindsey is paying these
now. There is a student happy hour on Thursday and lunch on Saturday.

VII. Sponsorship (Kevin)
a. Reaching out to new possible sponsors? A section in the newsletter or website
highlighting our sponsors?

Lost 5 sponsors this year, picked up 2 new ones. Brings the total to $18,500. Everyone has paid.
VIII. Online Learning Committee (Rebecca)

a. Fall Webinar Series

They are sending out the recordings to everyone who registered. One honorarium has been paid. Two more to
come. The committee is discussing changing the format for student-focused content. Students don’t seem to be as
open to the webinar content. The OLC will offer alternatives in the business meeting. The OLC asked for direction on
their mission; serve members or recruit new members.
IX. Other ongoing business

a. Passing the baton–documentation from EC to EC–Kevin, Justine, Lindsey, Patrick, Leah

Council members
President – Justine Bulgar-Medina
Vice President / President-Elect – Leah Dean
Past President – Kevin Ulrich
Conference Chair – Patrick Hsieh
Associate Conference Chair – Jenny Marlar
Secretary-Treasurer – Lindsey Witt-Swanson
Sponsorship Coordinator –Kevin Ulrich
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo
Proposed Committees
Conference Committee – Patrick, Jenny, Shalise
Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina
Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

September 8, 2023

MAPOR SPOTLIGHT of the MONTH: The MAPOR spotlight of the month goes out to Patrick & Jenny for
getting all the abstracts in and underway for review!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
MAPOR Documents & Procedures

a. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
b. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
c. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-
sheet/

Agenda:
Attendees: Jenny, Lindsey, Curtiss, Leah, Justine, Jerry, Ben, Erin, and Kevin

I. Approval of last meeting’s minutes

Approved

II. EC Elections & Nomination (Justine)
Justine reached out to many people. We have a candidate for each of the open positions. Another name
was proposed in the meeting. Justine will reach out to them. Kevin raised to Leah that she could think
about appointing an EC member or two to help with EC too since we won’t have at-large positions coming
in from the unopposed races.

III. 2023 Conference (Patrick)

a. Support for new programming?
b. Hotel Check-in
c. New storage location near hotel–booking
d. Support with abstract extension
Abstracts are closed. Patrick is taking a first pass at sorting abstracts into the various sessions. Partick is
going to speak with the hotel to see if there are cost savings to be had with the drinks and food options at
the hotel.
Justine will circulate an email about getting conference registration set up.
Kevin gave an overview of how MAPOR membership works with the conference. The MAPOR bylaws state
that a person has to be a MAPOR member to attend the conference. MAPOR membership goes from close
of the conference until the end of the next calendar year. There was a change in 2014, but we aren’t sure
why. Registering for a conference is essentially also becoming a member for the next year. Kevin
suggested a bylaws change to the past language.
Justine proposed a bylaws change presentation at the conference business meeting as a precursor to a
bylaws vote.
Conference registration includes the following year’s membership fee so we will remove the next year’s
membership purchase option. We will add a sentence that 2024 membership is included in the registration
fee.
Justine, Patrick, Jenny, and Lindsey met to look at the actual conference costs and registration fees. The
conference actually costs MAPOR around $200 a person, but most pay the early bird costs which was
$100/person for non-students and students pay less. Justine proposed a gradual registration increase. This
year, we will increase to $125 early-bird and $150 regular and next year to $135 early-bird and $160
regular. Students will stay at $50 for early-bird and $75 for regular.

IV. Secretary / Treasurer’s Report (Lindsey)

a. Financial updates
i. Checking: $24,213.40
ii. Savings: $47,215.75
b. Membership list updates
i. 405 Members (85 students, 320 non-students)
c. Move to Cvent
i. Lindsey has 15 minutes left before moving membership and sponsorship payments to
Cvent. Lindsey will enlist Kevin to test it once it is ready.

V. Communications & Website (Benjamin)

a. Newsletter–mid-September, mini pre conference
b. Website updates?
c. Email forwarding?
Ben is awaiting newsletter content for the September newsletter, which will include election and fall
webinar series information. Ben is compiling a list of yearly updates. 2023 updates will be done by the end
of the year, and then he can move through his list throughout 2024. Email forwarding isn’t working
properly for president and secretary. Ben gave the options of getting two email accounts at additional
costs or just giving Lindsey and Justine access to the big account. He will give Lindsey and Justine access to
the big account. Ben will have the new LinkedIn account up for fall webinar advertising.

VI. Awards, Grants, and Support Committee (Paul & Curtiss)

a. Fellowship program updates
Everything is running smoothly. Curtiss is also getting student events ready for the conference.
VII. Sponsorship (Kevin)
a. Reaching out to new possible sponsors? A section in the newsletter or website
highlighting our sponsors?
We lost some past sponsors but gained a couple. Kevin is also working through artwork for the ads.
VIII. Online Learning Committee (Rebecca)
a. Updates?
The fall webinar series is very student focused (Survey Success Trilogy: Introduction to the Field,
Networking, and Navigating Your Career in Survey Research). Any student that registers for the webinar
series will enter a raffle to have their resume reviewed by Chris Timm, a career services-type person at the
University of Nebraska.
IX. Other ongoing business

a. Passing the baton–documentation from EC to EC–Kevin, Justine, Lindsey, Patrick
Justine has been compiling information that Kevin does and knows that no one else knows.
Council members
President – Justine Bulgar-Medina
Vice President / President-Elect – Leah Dean
Past President – Kevin Ulrich
Conference Chair – Patrick Hsieh
Associate Conference Chair – Jenny Marlar
Secretary-Treasurer – Lindsey Witt-Swanson
Sponsorship Coordinator –Kevin Ulrich
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo
Proposed Committees
Conference Committee – Patrick, Jenny, Shalise
Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina
Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

July 14, 2023

MAPOR SPOTLIGHT of the MONTH: The MAPOR spotlight of the month goes out to Paul & Curtiss for
their work matching student fellowships and supporting our amazing MAPOR students!
MAPOR Mission Statement
We provide high-quality educational and conference programs to encourage scholarly exchanges across
disciplines and geographies, broaden member access to mentors and resources, and bolster
opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and
government and industry employers to develop a thriving community that supports all MAPOR
members, including students, scholars, and professionals in every stage of their career.
MAPOR Vision Statement
MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice
among regional professional associations. We are an inclusive and supportive community that enables
our diverse members to achieve their educational, professional development, and networking goals. 
MAPOR Documents & Procedures

a. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
b. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
c. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-
sheet/

Agenda:
Attendees: Jenny, Justine, Ben, Jerry, Lindsey, Patrick, Leah, and Rebecca
I. Approval of last meeting’s minutes
Approved
II. 2023 Conference (Patrick)

a. New advertising locations/ideas?
b. Support for new programming?
c. New sponsorships?
d. Hotel Check-in
e. New storage location near hotel?

We have a new point of contact at Embassy Suites. Patrick shared with the new contact that we do not
expect major changes from last year so to use that as a template. Patrick had a panel member from All
State lined up, but Allstate said no. Instead, Patrick got Yu-Han Jao from Sumitomo Pharma America to
join the panel again.
We discussed registration costs, which were $100 in 2022. We discussed increasing the registration costs
for non-students by $10 and students by $5 to help cover additional speaker costs through the panel.
Patrick is teaching a course this fall, and asked if we could comp these students registration to attend the
keynote and such. Justine suggested they volunteer in some capacity if they don’t pay. Jerry shared that
AAPOR has a one-day experience for students in fields that are not traditionally part of our industry. He
suggested we have a form to make it a formal process and limit it to ten students a year or something like
that. Rebecca pointed out that AAPOR is a longer conference than MAPOR and many MAPOR attendees
already only attend for a day. She suggested allowing them to attend Friday afternoon or something like
that. Ben suggested we sit on this a bit and have more time to think through the details. Ben also
suggested that we offer it to all juniors or seniors in undergrad and 1st year grad students regardless of
program. We will discuss this more next month.
Patrick sent two emails to AAPORnet; call for abstracts and trying to get outside industry people. The
abstract deadline is July 28th but will likely move to August 4 or 7. Patrick and Jenny will plan to sift
through abstracts the end of August or middle of September.
Kevin is currently overseeing the MAPOR storage unit but is rolling off council. Justine found a storage unit
near the hotel for $40/month. She tried finding space at NORC, but they are looking at downsizing space.
She is worried that if we stick it in a NORC office now, it may get lost, so a new storage unit is best. Justine
and Lindsey will work with Kevin to move MAPOR stuff.

III. Secretary / Treasurer’s Report (Lindsey)

a. Financial updates
i. Checking: $20,243.20
ii. Savings: $47,214.95
b. Membership list updates
i. 395 Total
ii. 311 non-students
iii. 84 students
iv. Need to add July membership

Lindsey will look at 2022 costs for the travel scholarships, speaker costs, and other expenses to get a sense
of our annual budget and how much we can afford to comp in membership, webinars, and conference.
IV. Communications & Website (Benjamin)

a. Newsletter–mid-July & mid-September, mini pre conference
b. Website updates?
c. OLC Email credentials?
d. Spring/Summer Communication Schedule (bylaws, survey, conference registration)
We have three emails set up through Go Daddy (admin, abstract/conference, and online learning). Ben will send
Rebecca and Patrick their credentials. Ben isn’t confident that it is working correctly, so he is going to test
further. There is a security certificate for the website that has expired. Ben is working on it. Ben didn’t know the
meeting minutes were uploaded to the website. He has that up-to-date now.

We have a lot of communications that need to go out for the member survey, bylaws revision, conference, and
council nomination. He would like to discuss timeline and possibly overlapping some of it. Justine will think
through the timeline more. She does want bylaws to be its own effort. Justine will talk with Kevin and Lindsey to
determine what goes into the bylaws vote.
Justine added questions to the survey on how members want MAPOR to communicate them.
V. Awards, Grants, and Support Committee (Paul & Curtiss)

a. Fellowship program updates
They are doing great things!
VI. Sponsorship (Kevin)

a. Reaching out to new possible sponsors? A section in the newsletter?
Kevin will start on this soon. Justine suggested we start showcasing our sponsors in newsletters.
VII. Online Learning Committee (Justine)
a. Integrating fall resume/PD into the conference
The OLC will have a three-sessions webinar in the fall. It will be student focused, including Intro to the field,
resume and CV review, and networking leading into the conference. They will reach out to departments to
recruit registrants. Curtiss will give his student perspective to the OLC next week. AAPOR is working on a list of
academic programs that we can use to fill in gaps. Jerry will reach out to a career advisor at the University of
Nebraska to hopefully raffle off some of her time to review a resume. We discussed routing registration
through Google forms or something like that to avoid the $5 Cvent. We could also say this is free on behalf of
Nora Cate and the spring webinar speaker who donated her spring honorarium. They are thinking about
changing webinar registration to four registration types; students-free, MAPOR members-$30, non-members-
$60, non-member who become members-$50 ($30 for the webinar and $20 for the membership, so $10
discount if they become members).
The member survey currently has questions asking for OLC topics for future webinars. The OLC would like to
focus on the public opinion side of the industry next. They have also thought about skill-based webinars, like
how to put together a webinar or writing effective abstracts. They have discussed the spring webinars being
more everyone focused and fall being more student focused.
VIII. Other ongoing business

a. Future EC recruitment ideas–starting to plan for upcoming elections
b. History of the EC List
c. Passing the baton–documentation from EC to EC
d. Bylaws
e. Tentative tasks for 2023
i. Not for Profit Annual Report filing
ii. Cvent billing – Should we drop our other platforms?
Three positions are up for election this fall; VP/President-Elect, Associate
Secretary/Treasurer, and Associate Conference Chair.
Justine is worried about filling the OLC Chair as an electable position because we already
struggle to fill elected positions. Lindsey said that the OLC has taken MAPOR
membership value, exposure and additional members to a new level and deserves a
higher role. Lindsey also suggested putting together how many hours a month are

involved with each of the positions to have when we approach people to run. Ben made
the point that we don’t have time to get the bylaws changed and then someone elected
into this position this fall. Justine shared the concern that if we male the OLC Chair
position electable we will be expected to make the communication position an electable
position too. Ben asked if we can define the OLC chair role if we decide to add it as an
electable position in the bylaws. Rebecca said the OLC has detailed documents on what
the OLC chair does. Patrick suggested we float it at the business meeting and then if it
seems well received we do a bylaw change next year. There was push back on doing
bylaw changes two years in a row. Because we do not have time to pass the bylaws
change and get an OLC chair elected this year, we would have three positions to fill each
year moving forward if we make the OLC chair position a two year term. Justine will put
together level of effort for the open positions.
Please share nominee ideas with Justine.

Council members
President – Justine Bulgar-Medina
Vice President / President-Elect – Leah Dean
Past President – Kevin Ulrich
Conference Chair – Patrick Hsieh
Associate Conference Chair – Jenny Marlar
Secretary-Treasurer – Lindsey Witt-Swanson
Sponsorship Coordinator –Kevin Ulrich
Student Liaison – Curtiss Engstrom
Communications & Website Chair – Benjamin Schapiro
Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo
Proposed Committees
Conference Committee – Patrick, Jenny, Shalise
Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin
Online Learning Committee – Rebecca Powell (Chair), Erin Heiden, Jerry Timbrook
Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom
Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina
Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

June 9, 2023

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to Patrick & Jenny for getting our call for abstracts & participation out!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Attendees: Paul, Justine, Patrick, Ben, Curtiss, Kevin, Erin, Rebecca, and Lindsey 

Agenda:

1. Approval of last meeting’s minutes 

Approved

2. 2023 Conference             (Patrick)
   1. New advertising locations/ideas? 
   2. Support for new programming?
   3. New sponsorships? 

Patrick put out two calls through CVent; call for abstracts and call for participation. Next week, Patrick will send the two calls through AAPORnet. Patrick and Justine will work together on an email to share with other chapters and on social media to try to draw folks to MAPOR. This can be incorporated into the newsletter.

There was a lengthy conversation brainstorming how to find folks who may not know about or think to attend MAPOR. Justine will send an email next Friday to the EC asking each of us to come up with one idea of whom to send this to. 

Patrick will talk to Jenny about getting laptops set up for the conference.

3. Secretary / Treasurer’s Report   (Lindsey)                
   1. Financial updates

Checking-$20,808.18

Savings: $47,214.57

2. Membership list updates

Lindsey will update with June AAPOR list.

All the AAPOR raffle winners have received their prizes. The reimbursement is with AAPOR.

4. Communications & Website                     (Benjamin)
   1. Newsletter–late June & mid-October?

Ben needs final versions and then it is ready. The hope is to send it the Tuesday after Juneteenth. 

2. Website updates?

All issues have been resolved. 

3. OLC Email credentials? 

Ben is looking into the costs for this. There are a lot of options across the seven email addresses we have. We are going to transition three mailboxes; OLC, conference, and everything else MAPOR. We’ll move from $7/month to $21/month, but Ben thinks there is a discount for paying annually.  

4. Spring/Summer Communication Schedule (bylaws, survey, conference registration)

Ben will work on the MAPORnet listserv transition communication through the newsletter and social media. Ben will update on the website too. 

We are stepping away from Twitter. Ben will look at how to join LinkedIn. 

5. Awards, Grants, and Support Committee (Paul & Curtiss)
   1. Fellowship program updates

One student is deferring to next year because she cannot attend the conference this year. A student from last year is deferring until next year because of family issues. They are struggling to match one of the students after reaching out to four different people. Paul will email the EC to see if anyone else has ideas. The remaining three are matched and already working with their mentors. The committee is getting ready for the travel grants and colleagues grants. 

6. Sponsorship (Kevin)
   1. Reaching out to new possible sponsors?  A section in the newsletter? 

Kevin is ramping up to recontact the usual suspects and reach out to new folks too.

7. Online Learning Committee           (Justine)
8. Integrating fall resume/PD into the conference

They are looking at doing the resume review and will work to flush this out. 

8. Other ongoing business
   1. Future EC recruitment ideas–starting to plan for upcoming elections 
   2. History of the EC List
   3. Passing the baton–documentation from EC to EC
   4. Bylaws
   5. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
      2. Cvent billing – Should we drop our other platforms?

Need to figure out where to store MAPOR stuff and who can get it to and from the conference. Lindsey will reach out to Justine too to get it on her radar. 

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

May 19, 2023

11:30 – 12:30 CST / 12:30 pm –1:30pm EST

Link: Click here to join the meeting

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to Curtiss, Paul, Patrick, and Jenny for the Student Fellowship and Conference Speakers planning/launches!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Attendees: Justine, Paul, Jenny, Lindsey, Leah, Jerry, Rebecca, Erin, and Patrick

Agenda:

1. Approval of last meeting’s minutes 

Approved

2. 2023 Conference             (Patrick)
   1. Support needs & update
   2. Call for participation
      1. Any outstanding decisions/opportunities for feedback? 
   3. New advertising locations/ideas? 
   4. Speed networking/resume review/OLC integration at conference? 

Patrick asked for thoughts on extending the pedagogy hour to 75 or 90 minutes. If we extend it, he has one more, potential pedagogy hour panelist. We could shorten lunch before and refreshments after or make the Q&A part of the refreshments to make room for a 75-minute pedagogy hour. Lindsey mentioned that we will pay for travel, hotel, registration, and expenses for each person on the panel. We’ll want to make sure all of that is in the conference registration costs. 

We’ll have an immemorial session. 

The feedback for the networking over the break will need to be more organized. Jenny will think through how to possibly do this differently this year. We also discussed having more of a company forum instead of speed networking.

3. Secretary / Treasurer’s Report   (Lindsey)                
   1. Financial updates
      1. $21,645.72 checking
      2. 47,214.15 savings
   2. Membership list updates
      1. There were no AAPOR membership updates in May, so Lindsey will update the list when it becomes available in June. 
   3. AAPOR Wrap-up
      1. Lindsey reached out to the MAPOR/AAPOR reception winners. She has heard from three, and those are ordered and two are on their way. Once, they are all ordered, Lindsey will send the receipts to AAPOR for reimbursement. 
      2. Kevin has the raffle entries and will share them with Lindsey to add to the mailing list. 
   4. Cvent contract
      1. Signed and paid

4. Communications & Website                     (Benjamin)
   1. Newsletter
   2. Website updates
   3. Spring/Summer Communication Schedule (bylaws, survey, conference registration)

5. Awards, Grants, and Support Committee (Paul & Curtiss)
   1. Fellowship program updates

Five student fellows, three are matched to a MAPOR fellow

6. Sponsorship (Kevin)
   1. Reaching out to new possible sponsors?  A section in the newsletter? 

7. Online Learning Committee           (Justine)
8. Spring 3-part series on Web Surveys was held in April

We need to get a new email address for them that they can send from. Justine will schedule a meeting with Ben to get this worked out. 

The spring webinar was a success. They will send Lindsey information to pay the honorarium. 

The fall webinar series will be around resume review.

8. Other business
   1. Future EC recruitment ideas–starting to plan for upcoming elections 
   2. History of the EC List
   3. Passing the baton–documentation from EC to EC
   4. Bylaws
   5. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
      2. Cvent billing – Should we drop our other platforms?
   6. Note: Lindsey filed our taxes earlier this year, working on tax exemption status in IL.

Justine has a survey programmed. The OLC will send new questions to add. Then, it will go out in June. 

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

April 14, 2023

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to the OLC as they kickoff yet another successful series!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

MAPOR Documents & Procedures 

1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/

Agenda:

Attendees: Ben, Justine, Curtiss, Leah, Lindsey, Jenny, Paul, and Patrick

1. Approval of last meeting’s minutes 

Approved

2. AAPOR and MAPOR Code of Conduct–Bylaws Update      (Justine)

Lindsey and Justine are monitoring the AAPORnet debates, and Lindsey will get an update at the AAPOR Chapter meeting later on 4/14. We will need to take a vote on the bylaws anyway for a few small changes. We need to think about how we will transfer the information from council to council. One idea is to share a password protected document with important account passwords and if anyone is not allowed to be a MAPOR member due to conduct issues. 

Justine would like to send a survey, bylaws election and MAPOR at AAPOR in a call to action email. 

3. 2023 Conference             (Patrick)
   1. Support needs?
   2. Short course instructors 
   3. New advertising locations/ideas? 

The keynote speaker is confirmed. Patrick has some pedagogy hour speakers confirmed and hours in the works. He is working on short course leaders preferably someone non-academic and not on the frequent fliers list, but we can also stick with the tried and true for the short courses. Ideas welcome!

Justine wants to try to spread the word on the MAPOR conference at AAPOR about how we are trying to cast the net past the typical group and push “MAPOR as a state of mind.” We discussed different ways to circulate the MAPOR conference through a flier or word of mouth at the conference.

4. Secretary / Treasurer’s Report   (Lindsey)                
   1. Financial updates
      1. Checking: $20,855.46
      2. Savings: $47,213.79
   2. Membership list updates
      1. Lindsey will get the April members added in the next week.
   3. Tentative tasks for 2023
      1. Not for Profit Annual Report filing
         1. Done
      2. Cvent billing – Should we drop our other platforms?
         1. We increased our registrants for this contract and will add to the May ’23-April ’24 contract. Then, we can move the membership to Cvent. Once that is all working well, we can cancel the other platforms.
      3. Tax Exempt status: Lindsey will move here soon.

5. Communications & Website                     (Benjamin)
   1. Newsletter
   2. Website updates
   3. MAPOR @ AAPOR

The newsletter is in the works and will go out in April. 

6. Survey Subcommittee       (Justine)
   1. Any questions for submission? Please send suggestions by EOD April 19th.

Justine will send out a draft soon. Please let her know if there are any questions/topics you would like included. The plan is to send it in a couple weeks.     

7. Awards, Grants, and Support Committee (Paul & Curtiss)

We have received four applications. Feedback from past students has been positive. Next, they will work on the student matching and then work on the student travel piece. Paul will send another reminder about the student fellowship application process again. 

8. Sponsorship (Kevin)
   1. Reaching out to new possible sponsors?  A section in the newsletter? 

No updates.

9. Online Learning Committee           (Justine)

• The Spring Webinar series kicks off today! We’ve already had a lot of feedback that the topics are super interesting to folks. In addition, we’ve pulled together some numbers for you on the Spring series versus the Fall series. 

• As of today, we have 42 registrants for the Spring series ($740 gross revenue; $140 net)
  • Breakdown:
    • 16 students ($0)
    • 10 MAPOR members ($200)
    • 18 Non-MAPOR members ($540)
  • $600 in expenses for honoraria ($200 x 3 speakers)
  • $140 net
• For reference, the Fall Webinar series, at its conclusion, had 51 registrants ($670 gross; $70 net)
  • Breakdown:
    • 11 students ($0)
    • 13 MAPOR members ($130)
    • 27 Non-MAPOR members ($540)
  • $600 in expenses for honoraria ($200 x 3 speakers)
  • $70 net
• We recognize that the goal of the webinars isn’t to drive income, but we’ve been having internal conversations about the registration cost of the series, as we want to ensure that it’s at least self-sustaining in the future. We’ll use these numbers to guide decisions about the cost of future series.
• We’re starting to flesh out the Fall webinar series. We’re envisioning this as a student-focused series, with topics directly related to current students and those making the transition from academia to the workplace.

Now that we are running these through Cvent, we will want to consider charging students at least $5 to pay for the Cvent fee. We discussed maybe adding $5 to the student membership fee. 

10. Other business
    1. Future EC recruitment ideas–starting to plan
       1. Start thinking!
    2. History of the EC List
    3. Passing the baton–documentation from EC to EC

Council members

President – Justine Bulgar-Medina

Vice President / President-Elect – Leah Dean

Past President – Kevin Ulrich

Conference Chair – Patrick Hsieh

Associate Conference Chair – Jenny Marlar

Secretary-Treasurer – Lindsey Witt-Swanson

Sponsorship Coordinator –Kevin Ulrich

Student Liaison – Curtiss Engstrom

Communications & Website Chair – Benjamin Schapiro

Members at Large – Erin Heiden, Rebecca Powell, Jerry Timbrook, Paul DiPerna, Shalise Ayromloo

Proposed Committees

Conference Committee – Patrick, Jenny, Shalise 

Membership Survey Committee–Justine, Leah, Lindsey, Curtiss, Benjamin

Online Learning Committee – Rebecca Powell (Chair),  Erin Heiden, Jerry Timbrook

Awards, Grants, and Support Committee – Paul DiPerna, Curtiss Engstrom

Secretary-Treasurer Support – Lindsey Witt-Swanson, Justine Bulgar-Medina

Communications Support – Benjamin Schapiro, Curtiss Engstrom, Leah Dean

GO MAPOR GO!