MAPOR Council Public Meeting Minutes – May 2022

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

May 16, 2022

12:30 – 2:00 CST / 1:30 pm – 3:00pm EST

Zoom invite

MAPOR SPOTLIGHT of the MONTH:  Thanks to everyone who represented MAPOR at the AAPOR conference this week! We had a great turnout at the All Chapter Welcome and had a very successful raffle which resulted in signing up about 40 persons for the “Friends of MAPOR” list. 

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Agenda:

Attendees: Ben, Lindsey, Evgenia, Leah, Hillary, Rebecca, Patrick, Bob, Erin, Justine, David, and Jerry

Kevin will send a Doodle to reschedule the next meeting, since it is currently scheduled on Juneteenth.

  1. Approval of last meeting’s minutes 
  1. 2022 Conference             (Leah)
    1. Conference support committee updates
    2. Call for participation
    3. Student paper competition
      1. KU will reach out to potential fellow matches this week to ask about interest in matching with the selected students. 

Leah is putting everything together for the call for abstracts and the newsletter. She will send the call for abstracts through Cvent and do a social media blast. The call for abstracts will hopefully go out before Memorial Day. The plan is to close abstract submissions by July 29th. Ben can do a social media teaser too, including information on the travel awards. Evgenia suggested having a professional development session at the conference. Leah will review the hotel conference contract and reach out to the hotel about when they need the hotel block confirmed. Patrick suggested that Leah follow-up with Allison Holbrook about the student paper competition, so Evgenia can apply.

  1. Secretary / Treasurer’s Report (Lindsey)
    1. Financial updates
      1. Checking: $27,979
      2. Savings: $46,973.50
    2. Membership survey update
      1. Lindsey will analyze the data this week and put together a piece for the newsletter.
    3. MAPOR privacy policy
      1. Can we use the template from AAPOR?
        1. They are going to send us a boilerplate document.
    4. Zoom licenses
      1. We now have an annual license.
  1. Communications                     (Benjamin)
    1. Summer newsletter upcoming – tentative timeline

Ben will send the newsletter out when we have a good amount of material. Justine suggested sending it out a few weeks before the abstract submissions wrap up. Ben will have more of a timeline when we meet in June, but Justine suggested sending it out by July 15th. 

  1. Website                           (Hillary)
  1. Awards, Grants, and Support Committee (Bob)
    1. Student Fellowship Program updates
  1. Sponsorship (Dana)
  1. Online Learning Committee               (Justine)
    1. Feedback and discussion on the execution of the first webinar
    2. Other events? 
      1. Resume review? 
      2. Speed networking?

MAPOR had a very successful, three-part webinar series. The feedback was very positive. The committee is discussing doing some type of resume building/networking webinar in August or September. 

  1. Other business
    1. Mixers in 2022 – waiting for COVID rates to decline – any suggestions for locations

We discussed doing some kind of Zoom session or something in Chicago. Please bring your ideas to the June meeting.

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Schapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Schapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

MAPOR Council Public Meeting Minutes – April 2022

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

April 18, 2022

12:30 – 2:00 CST / 1:30 pm – 3:00pm EST

Zoom invite:

MAPOR SPOTLIGHT of the MONTH:  This month we spotlight on everyone who assisted with putting together the first webinar series. Thanks to Rebecca and her colleagues for agreeing to present on behalf of MAPOR. To the others on the Online learning committee – Justine, Jerry, and Erin – for their assistance with logistics and planning. And to Lindsey for her diligent work with the registrations and communications with getting people signed up and paid. Great job, and many thanks to all!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Attendees: Erin, Lindsey, Leah, Ben, Kevin, David, Dana, Jerry, Rebecca, Patrick, and Hillary

Agenda:

  1. Last meeting’s minutes were approved.
  1. 2022 Conference             (Leah)
    1. Conference support committee updates

Leah is going to reach out to Patrick and David to start thinking about themes. She is hoping to have the theme for the next meeting. 

  1. Secretary / Treasurer’s Report (Lindsey)
    1. Financial updates
      1. Checking – $28,645.64
      2. Savings – $46,973.13
    2. Membership survey update
      1. Lindsey will close the survey after 4/29. 
    3. Chapter representative meeting update
      1. MAPOR does not have a privacy policy. Lindsey will get the template from AAPOR. 
      2. Lindsey shared that the AAPOR hotel has a union. For the happy hour, we are not allowed to move the table or bring in food. We are also discouraged from bringing in a lot of boxes.
    4. Invoice for AAPOR to support all chapter event – $1,500 – Jeanette Gass – SENT
      1. Lindsey sent the check in 4/15/2022.
    5. CVENT billing – Should we change to another platform?
      1. Lindsey reached out to CVENT for pricing on 4/15/2022.
    6. Zoom monthly to annual?
      1. Zoom reached out after we canceled the extra licenses from the conference to let us know that we could save by purchasing an annual license instead of paying for a monthly license. The monthly license is $179.88/year compared to $149.90/year for an annual license. The EC agreed to move forward with the annual license. 
  1. Communications                     (Benjamin)
    1. April newsletter upcoming – tentative timeline is no later than last week of April
      1. Will also include MAPOR @ AAPOR 

The MAPOR at AAPOR survey is going today. It will be collected the next two weeks and then there will be a digest to members with everything MAPOR members are doing at AAPOR. Webinar communication has gone well. Benjamin would like to include a recap of the webinar series in the newsletter. He wants a first draft of the newsletter ready for review by the end of day for the 29th.

  1. Will have outreach for survey on the content calendar as well
  1. Website                             (Hillary)

Hillary will post things as needed. 

  1. Awards, Grants, and Support Committee (Bob)
    1. Student Fellowship Program

We extended the Student Fellowship deadline by two weeks. Now, we have two applicants, both meeting eligibility criteria. Their materials are very strong so we will likely accept both. The announcement will come out soon.

  1. Sponsorship (Dana)

Nothing to report.

  1. Online Learning Committee           (Justine)
    1. Feedback and discussion on the execution of the first webinar
      1. 200 people registered across the three webinars. On Friday, around 80 people logged on during the webinar.
      2. Fourteen responses were received to the evaluation after the webinar. Three or four were students. The feedback was positive. They ran out of time, so most of the feedback was about that.
      3. We discussed looking at how many students, members, and non-members registered, paid, and logged on after the three webinars to see if we need to adjust our cost structure.
      4. There were some people who asked to register after the deadline. Lindsey and Justine had told them that registration was closed. With so many not logging on for the webinar, those people will now be able to register. 
        1. Justine will send Lindsey the people who reached out to her by end of day Monday. Lindsey will email them and the people who had reached out to her Tuesday and say they can register if they pay by end of day Wednesday. Lindsey will use the payment buttons and enter registration information in the spreadsheet manually. 
    2. Webinars this week and next week
    3. Other events? 
      1. Resume review? 
      2. Speed networking?

The committee will get through the webinar series and AAPOR and then move on to the other event ideas. 

  1. Other business
    1. Mixers in 2022 – waiting for COVID rates to decline – any suggestions for locations
      1. Response from UW Madison has been “cool”

We need a person on the ground to help pick the location. We will try to talk to people about it during the All Chapter Happy Hour. Renting a room has not been cost effective in the past.

  1. AAPOR 2022
    1. Wednesday 6:30-7:30pm – New member/All chapter Happy Hour
      1. It will be great if EC members can attend behind the MAPOR table!
      2. Table cloth (KU will bring)
        1. Kevin washed it. YAY!
      3. MAPOR banner (Dana)
        1. Dana will bring it to the conference.
      4. Other stuff?? (Dana)
        1. Dana will bring an assortment of MAPOR swag.
        2. Dana will coordinate with Justine on a place to keep the swag and banner during that day. Justine knows a room to use.
      5. Raffle or some kind of give away? In the past we have had a raffle, people leave cards and we add them to ‘Friends of MAPOR’ list
        1. Raffle ideas
          1. Webinars, conference registration or membership
          2. A regional basket and we offer shipping
          3. A gift card for something near the conference hotel
          4. A gift cards to correspond with the pub crawl
    2. Thursday, 8-10 pm – All chapter party
      1. Nothing for us to do. 

Congrats to Jerry for being elected the AAPOR Associate Membership and Chapter Relations Chair!!!

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Schapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Schapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

MAPOR Council Public Meeting Minutes – March 2022

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA

March 21, 2022

12:30 – 2:00 CST / 1:30 pm – 3:00pm EST

Zoom invite

MAPOR SPOTLIGHT of the MONTH:  This month we point the spotlight on Benjamin for getting the MAPOR Winter newsletter put together and distributed! Thanks to all who contributed ideas and input!

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Agenda:

  1. Approval of last meeting’s minutes 
    1. Justine moves to approve, Hillary seconds. All in favor, motion passes 
  1. 2022 Conference             (Leah)
    1. Conference support committee updates
      1. All three speakers confirmed: Kristin Olson (short course), Jill Dever (pedagogy), and Charles Franklin (keynote)
  1. Secretary / Treasurer’s Report (Lindsey)                
    1. Financial updates
      1. Checking – $27,623
      2. Savings – $46,973
    2. Membership list updates
      1. Membership has been updated from input from AAPOR
      2. 233 non-students and 69 students – total members = 302
    3. Tentative tasks for 2022
      1. Member survey for 2022 – member survey will go out this week. Thanks to all for your input and for getting this ready to go. 
      2. Not for Profit Annual Report filing – SUBMITTED
      3. Cvent billing – Should we drop our other platforms? 
        1. Easier and cheaper if we can drop the other platforms. 
      4. MAPOR address ‘move’ to NORC building
        1. CVENT – ADDRESS CHANGED
        2. Chase bank – ADDRESS CHANGED
        3. IRS – ADDRESS CHANGED
  1. Communications                     (Benjamin)
    1. Newsletter went out a week ago
    2. April newsletter upcoming – tentative timeline is no later than last week of April
      1. Will also include MAPOR @ AAPOR 
    3. Will have outreach for survey on the content calendar as well
  1. Website                             (Hillary)
    1. Newsletter is on website
    2. Meeting minutes archive updated
  1. Awards, Grants, and Support Committee (Bob)
  1. Sponsorship (Dana)
    1. Nothing to discuss
  1. Online Learning Committee           (Justine)
    1. Webinars
      1. April panel series on survey analysis in R 
        1. 3 part series with Rebecca Powell and coauthors, hosted on Zoom with breakout rooms
        2. Tentatively scheduled for the last three Fridays in April 
        3. Would prefer the series be free, especially for students 
          1. $10/session for member non-students, but free for students, $15 for non-member non-students
        4. Correspondence will begin at the end of this week 
    2. Other events? 
      1. Resume review? 
      2. Speed networking?
  1. Other business
    1. Mixers in 2022 – waiting for COVID rates to decline – any suggestions for locations
      1. Any conferences/events we can piggy back on to host a mixer?
        1. Kevin will reach out to John to host a mixer in Madison 
    2. AAPOR Party Chapter meeting 3/16/22
      1. Thursday, May 12th at Lizzie McNeils – 8pm to midnight
      2. Need to determine an amount to sponsor for this event – invoice will go out in April – Kevin will reach out after we determine amount
        1. In the past, this has been $1500. This year they are asking for $1000 but stating that you can give more
        2. MAPOR will send $1500
      3. Send Logo to Jeannette Gass when invoice is received
      4. We may also put together single slide to be played at the event – content of our choosing

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Schapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Schapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

MAPOR Council Public Meeting Minutes– February 2022

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA
February 21, 2022
12:30 – 2:00 CST / 1:30 pm – 3:00pm EST
Zoom invite

Attendees: Kevin, Evgenia, Ben, Rebecca, Leah, Erin, Jerry, Justine, Patrick and Lindsey

MAPOR SPOTLIGHT of the MONTH:  This month we spotlight Leah’s efforts to engage and negotiate with the Embassy Suites staff to review and renew our contract. Thanks for making this happen, Leah! This is not the most exciting task but is necessary to ensure we have a nice cozy, place to land in November for the next three years. 

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Agenda:

  1. Approval of last meeting’s minutes 
  1. 2022 Conference             (Leah)
    1. Conference support committee 
    2. Check with hotel about 2021 contract plans

Contract is done. There is a new contracts folder. Patrick is trying to get Daniel Merkle for the keynote. Leah has reached out to Jolene Smyth about the short course and Jill Dever for the pedagogy hour.

  1. Secretary / Treasurer’s Report (Lindsey)              
    1. Financial updates
      1. Checking: $26,767.94
      2. Savings: $46,972.38
    2. Membership list updates
      1. The new member list is done. A new list has been created in Cvent and MAPORnet is updated. 
      2. AAPOR should be reaching out soon with new members from the AAPOR renewal option.
    3. Tentative tasks for 2022
      1. Taxes are done
      2. Member survey for 2022?
        1. Lindsey has questions from Leah, and will dive into the survey tomorrow.
      3. Not for Profit Annual Report filing
        1. Lindsey will tackle this in May
      4. Cvent billing – Should we drop our other platforms?
        1. Lindsey will tackle this once the Member Survey is in the field.
      5. MAPOR address ‘move’ to NORC building
        1. CVENT- Lindsey will see if it needs to be done.
        2. Chase bank- Done
        3. IRS- Done
        4. State of Illinois- Sent a form in for this
  1. Communications                     (Benjamin)
    1. https://docs.google.com/spreadsheets/d/1862vi9ewY7ytZTiF3Ok6w17NpWRacPmuN1cPd2Gd3c4/edit

is the MAPOR comms calendar for 2022. People should review, and feel free to make additional suggestions – I’m mostly basing it off of Justine’s calendar from the last couple of years, with tweaks for AAPOR in Chicago.

  1. Spring newsletter
    1. Conference Survey Results
    2. Conference Recap (non-survey, e.g. ‘how did it feel, from the conference coordinator perspective’)
    3. Upcoming Online Activities
    4. Any other topics?

The newsletter will go out in March, and will include a student section, announcement for the MAPOR fellowship program, and the conference survey results as part of the letter from the president. Please have materials to Ben by March 2nd. 

  1. Website                             (Hillary)
    1. Meeting minutes to website
  1. Awards, Grants, and Support Committee (Bob)
    1. Student fellowship program communications

MAPOR will communicate with fellows after the abstracts have been received so the fellows can be chosen based on the abstract topics.

  1. Sponsorship (Dana)
  1. Online Learning Committee           (Justine)
    1. Meeting to discuss goals for 2022
    2. Webinars
    3. Other events? 
      1. Resume review? 
      2. Speed networking?

The committee had a kick off meeting a couple weeks ago. Ideas include resume reviews, speed networking, lunch and learn. They plan to have three to five events a year, including an event or two that cater to students or mid-career. Their next step is to set up a regular meeting schedule and work towards something in April. If you have any ideas, please send them to the committee. Justine will send Lindsey a question for the membership survey.

  1. Student Award Criteria Review Committee – Allyson Holbrook

Kevin sent Allyson the survey responses on why people did not apply for the student paper. She may have a question to add to the Member survey. Kevin will pass that along to Lindsey.

  1. Other business
    1. Mixers in 2022 – waiting for COVID rates to decline – any suggestions for locations

Kevin will reach out to John to see if Madison is ready for a mixer.

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Schapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Schapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– January 2022

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING MINUTES
Bob Davis
January 24, 2022
12:30 – 2:00 CST / 1:30 pm – 3:00pm EST
Zoom invite

Attendees: Kevin Ulrich, Leah Dean, Benjamin Schapiro, Jerry Timbrook, Evgenia Kapousouz, Hillary Hanson, Erin Heiden, Y. Patrick Hsieh, Rebecca Powell, Justine Bulagar-Medina, Bob Davis, Dana Garbarski, David Sterrett

MAPOR SPOTLIGHT of the MONTH:  The MAPOR spotlight of the month goes out to new members Erin, Ben, Rebecca, and Jerry. Welcome aboard and we appreciate your willingness to serve on the council! 

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Meeting notes:

Meeting started 12:30PM Central

  1. Approval of last meeting’s minutes 

Approved by Unanimous consent.

  1. Conference Survey Data (Kevin)

Kevin reviewed Review of survey highlights

  • 201 surveys sent, 114 completes – 57% response rate.76% in person very

Conference Survey Highlights

Keving led a discussions about the conference survey.  Key areas include:

General conference satisfaction / attendance comparing in person vs virtual.

  • In-person more satisfied than virtual (76.1% Very Satisfied in person vs 45% Very Satisfied virtual), but the difference is less noticeable when looking at top 2 box (97.2% in person vs 87.5% virtual).

Discussion for 2022 conference in person vs virtual

  • Three main drivers for virtual attendance were concerns surrounding Covid, convenience, and scheduling.    Convenience factor is a good reason to offer a virtual offering.  10.6% would attend virtually and 9.7% would attend as a mix in the future.
  • Most people who would attend in person next year cite easing of Covid and dissatisfaction with the technology/experience as the main driver to return to in person.  
  • While the hybrid model does expand participation to those who were not able to attend, 44.4% of in person said virtual attendance ‘somewhat or significantly took away’ from the in-person experience.

Student support grants

  • 33/36 students did not participate in a student grant program
    • 21 were not aware of the program.  This provides an opportunity to educate students that funding is available.  There was general discussion about how to best reach out to students directly and/or through professors, mentors and other student organizations.  Justine mentioned that she has seen diminishing returns for communications because at some point the students are not getting/reading the alerts/emails.
    • 12 already had / didn’t need funding for the conference
    • 3 participated in the student grant program

Evgenia observed that this survey only addresses those who did come, not those who didn’t come so we are not informed to their reasons for not participating.  Dana also observed that putting this on the survey increases awareness of the program.

The results on the survey regarding the amount of out of pocket expenses student incurred was discussed.  Evgenia brought up that the need for money will vary greatly depending on the student’s location.  For example student’s in Chicago will not incur hotel expenses.  Patrick suggested that since the average out of pocket cost for students was $66 ($91 for those who spent some money) some students were likely not including hotel expenses in their calculations.  Kevin suggested that we may want to consider breaking out the expenses by category in the future.

Student paper

  • Allyson Holbrook is working on a subcommittee for student paper, potentially adding a ‘non-student co author’ category.
  • Evgenia suggested that we should start the process for discussing how we are going to do this next year.  For example defining the amount of contribution to determine if a paper has a  ‘non student co-author’.  
  • General feedback
  1. 2022 Conference             (Leah)
    1. Conference support committee 

Leah  researched the costs for maintaining Zoom licenses year round for the conference. The base pricing is $150 / year / license ( e.g. 4 = $600 / year,  5 = $750 / year).  This includes  1 GB cloud storage per license.  There are additional add ons for more than 100 participants – $50 per month more to expand to 500 participants.  This ‘large meeting’ feature can be activated on a month-month basis.  In addition there are expanded cloud storage options available that can be activated per month.  Rough estimate is that a year round Zoom license will cost $1000 / year to maintain Zoom as a sustainable add on.  This was provided for informational purposes only and was not voted on or approved by the council.  We will have a more formal proposal as we get closer to the annual conference.

  1. Check with hotel about 2021 contract plans
    1. Leah had questions about the level of detail of what needs to be finalized before signing the contract.  For example do we need to know if dinner would be plated or buffet, if the short course would be virtual / in person, and what the conference schedule would be. Kevin and David conveyed that the hotel is flexible and the contract is just establishing a reservation for the dates and a minimum $ spend.  Specific details will be identified later.
  1. Leah will reach out to hotel today for more details on contract and will reach out to members for ideas for speakers.
  2. Kevin – Guess is that they will secure the space and then punt the details as we get closer to conference.
  1. Secretary / Treasurer’s Report (Lindsey)                
    1. Financial updates
      1. Checking: $25,482.49
      2. Savings: $46,971.99
    2. Membership list updates
      1. Lindsay is working on compiling a member list.  Details discussed in next month’s meeting.
  1. Tentative tasks for 2022
    1. Member survey for 2022?
      1. Details discussed in next month’s meeting.
    2. Not for Profit Annual Report filing
      1. Details discussed in next month’s meeting.
    3. Cvent billing – Should we drop our other platforms? (Will be discussed in next month’s meeting)
    4. MAPOR address ‘move’ to NORC building (Will be discussed in next month’s meeting)
      1. CVENT
      2. Chase bank
      3. IRS
  1. Communications                     (Benjamin)
    1. Spring newsletter

Benjamin will circulate a draft of the spring newsletter to council by the end of the day today.  Will be reaching out for specific content for February newsletter.  Potentially it will be postponed pending member survey results.

  1. Website                           (Hillary)
    1. Updates

Hillary – New members will be updated today on the council page and will apply WordPress updates.

The question came up as to whether Hillary should be applying updates to the WordPress database / addons.  Patrick (2021 webmaster) informed the council that each month you log in there will always be messages to upgrade and spam messages.  He spent time last year reducing the number of plugins to only those used by the website.  The webmaster should feel free to accept updates unless you see something that requires additional payments.

  1. Awards, Grants, and Support Committee
    1. Meeting on January 11

Bob & Evgenia met with Mentors / students to discuss the experience with the MAPOR Fellowship program.  The overall experience was positive.  Bob will meet with 1 more mentor later today and will provide a more detailed report.  In general the timing of the program was sufficient, although Evngenia proposed that we need to balance giving the students more time to apply (potentially accepting applications into March or April) against having enough time in the program to deliver something for the conference in November.  Bob suggested providing additional structure would help the program.  Evgenia added that the structure still needs to be flexible to allow room for individualization.

  1. Sponsorship (Dana)

Sponsorship calendar doesn’t really start until June.  John will provide additional notes to allow documentation to stand alone as it move from past president to past president.

  1. Online Learning Committee           (Justine)
    1. Meeting to discuss goals for 2022
    2. Webinars
    3. Other events? 
      1. Resume review? 
      2. Speed networking?

We are going to start with speed networking as our first event for Feb/March.  Goal for committee is to do something every 4-6 weeks in spring, slow down in the summer and pick up in fall.

  1. Other business
    1. Mixers in 2022?

Timing is uncertain.  Kevin challenged the group to think about how can we piggyback to other events / conferences.  AAPOR has so much built around it already we should think about other conferences with which we can have a breakout dinner.  Justine added that we can consider adding on to virtual events in addition to in person.

New Business

Patrick led up a discussion about potentially adding job announcements as a service to our sponsors. 

Kevin – Concerned about timeliness of information and suggest that we post to AAPORnet.  Evgenia posed that rather than posting information we post the job application directly so that if the job is closed the link will say so.  Benjamin added that we could consider using social media but we should also consider the implications of MAPOR providing  an ‘endorsement’ of the position and how it might upset some people / companies.  Kevin suggested that we might be able to mitigate this through the inclusion of a disclaimer.  The net recommendation was that we should steer these opportunities to AAPORnet and MAPORnet.

Meeting adjourned at 1:21PM Central

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Schapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Schapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– December 2021

Hillary Hanson

MAPOR EXECUTIVE COUNCIL MONTHLY MEETING AGENDA
December 20, 2021
12:30 – 2:00 CST / 1:30 pm – 3:00pm EST
Zoom invite

Attendees: Kevin Ulrich, Lindsey Witt-Swanson, Leah Dean, Y. Patrick Hsieh, Benjamin Schapiro, Rebecca Powell, Erin Heiden, Hilary Hanson, Justine Bulagar-Medina, Bob Davis, Jerry Timbrook, Dana Garbarski, and Evgenia Kapousouz

MAPOR SPOTLIGHT of the MONTH:  Our MAPOR Spotlight of the Month is for Conference Chairs David Sterrett and Leah Dean and the entire supporting crew who made the Conference a successful event! Thanks to all for your hard work and your service to MAPOR.  

MAPOR Mission Statement

We provide high-quality educational and conference programs to encourage scholarly exchanges across disciplines and geographies, broaden member access to mentors and resources, and bolster opportunities for leadership and innovations. We join forces with AAPOR, academic institutions, and government and industry employers to develop a thriving community that supports all MAPOR members, including students, scholars, and professionals in every stage of their career.

MAPOR Vision Statement

MAPOR is a leading voice in public opinion, survey, and social science scholarship, methods, and practice among regional professional associations. We are an inclusive and supportive community that enables our diverse members to achieve their educational, professional development, and networking goals. 

Agenda:

  1. Welcome Executive Council! 
    1. New members: Erin Heiden, Rebecca Powell, Ben Shapiro, Jerry Timbrook
    2. Introductions
  1. MAPOR documents and procedures
    1. Vision and Mission Statements: https://www.mapor.org/about/mapor-mission-vision/
    2. Bylaws: https://www.mapor.org/bylaws-as-amended-august-10-2018/
    3. Robert’s Rules of Order: https://www.boardeffect.com/blog/roberts-rules-of-order-cheat-sheet/
  1. 2021-2022 Council Transition           (Kevin/All)
    1. Monthly meeting schedule
      1. January 17th is MLK day. Move to 24th?

Will meet 1/24 instead

  1. February 21st is President’s Day. Will meet 1/28 instead. 
  2. June 20th is Juneteenth. Will move to the 13th.

Kevin will send revised meeting invitations

  1. MAPOR Google Group for group email (mapor@gogglegroups.com)
  2. Google Drive
  3. Website
  4. Revisions to committee structure – Committee members/new roles/transition meetings (listed below and for discussion)
  1. 2021 Conference Debrief                         (Leah/David/All)
    1. General Discussion about the hybrid model

A conference evaluation survey was sent the week after the conference. The survey had a 57% response rate. Leah would like to have Zoom licenses year-round to better facilitate the hybrid model going forward. This would allow keeping the recordings up longer than three months. Zoom could replace Go to Webinar as well. There was discussion about maybe upgrading one Zoom account to be able to host more users if needed. There could also be additional fees for storing recordings. PAPOR has a PAPOR channel to share recordings after the conference. The Conference Committee will get more information about the costs of keeping Zoom regularly, so the Council can discuss more next month. 

Kevin will share the survey data with the Council. One respondent asked why the conference was held on Friday and Saturday instead of Thursday and Friday. Council discussed the pro’s and con’s of each. Dana suggested decoupling the short course from the conference to wrap the conference up earlier on Saturday before the parade crowds develop. We discussed the networking lunch and how to make it more about “networking” than hanging out with your friends. Also, discussed coupling lunch with the awards or the short course.

  1. All expenses paid?
    1. Hotel – PAID
    2. Tech rental – PAID
    3. Speakers – All but one are paid
    4. Student award winners -PAID
    5. Student grants -PAID
  2. Thank you notes to sponsors

Sent

  1. Business meeting items
    1. Student Paper Criteria – Ad Hoc Committee to review criteria led by Allyson – Kevin to send some applicable Conference Survey data to committee

The conversation was around the role faculty can have on student papers. The fellows will work on this.

  1. 2022 Conference             (Leah)
    1. Conference support committee 
    2. Check with hotel about 2021 contract plans

The contract goes one more year. We will renegotiate the contract this year. 

  1. Review of Conference Survey data for next month’s meeting?
  1. Secretary Treasurer’s Report                     (Lindsey)
    1. Financial updates

Checking: $23,412.04

Savings: $46,971.60

  1. Membership list updates
  1. Tentative tasks for 2022
    1. Member survey for 2022

Worth doing, but maybe shorter than usual 

  1. Not for Profit Annual Report filing
  2. Cvent billing – Should we drop our other platforms?
  3. MAPOR address ‘move’ to NORC building
    1. CVENT
    2. Chase bank
    3. IRS
  1. Communications                     (Benjamin)
    1. Spring newsletter

Benjamin and Justine have met to understand what needs to happen. The plan is to have newsletters around February, April, summer, and October.

  1. Website                             (Hillary)
    1. Updates

Winners have been posted on the website. 

  1. Need to add new councilors and photos to websites

The Executive Council page is mostly updated.

  1. Awards, Grants, and Support Committee
    1. Set meeting and goals for 2022

Kevin suggested meeting earlier in the year while all their thoughts around the student paper are fresh and to get the student fellowship evaluation and 2022 application process going.

  1. Tentative tasks for 2022
    1. Review Conference Feedback Survey for January
    2. Evaluate Student Fellowship Program
    3. Evaluate Student Grants Program
  2. Sponsorship (Dana)
    1. Sharing contact information with AAPOR?
  1. Online Learning Committee
    1. Set meeting to discuss goals for 2022
    2. Webinars
    3. Other events? 
      1. Resume review? 
      2. Speed networking
  1. Other business
    1. Mixers in 2022?

Council members

President – Kevin Ulrich

Vice President / President Elect – Justine Bulgar-Medina

Past President – Dana Garbarski

Conference Chair – Leah Dean

Associate Conference Chair – Patrick Hsieh

Secretary-Treasurer – Lindsey Witt-Swanson

Website Coordinator – Hillary Hanson

Sponsorship Coordinator – Dana Garbarski

Student Liaison – Evgenia Kapousouz

Communications Chair – Benjamin Shapiro

Members at Large – Bob Davis, Erin Heiden, Rebecca Powell, David Sterrett, Jerry Timbrook

Committees

Conference Committee – Leah Dean (Chair), Patrick Hsieh, David Sterrett

Online Learning Committee – Justine Bulgar-Medina (Chair), Erin Heiden, Rebecca Powell, Jerry Timbrook

Awards, Grants, and Support Committee – Bob Davis (Chair), Evgenia Kapousouz

Secretary Treasurer Support – Lindsey Witt-Swanson, Kevin Ulrich 

Communications Support – Benjamin Shapiro, Justine Bulgar-Medina, Evgenia Kapousouz

AAPOR Conference Committee – TBD

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– October 2021

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

October 18, 2021

12:30– 2:00 pm CDT

Zoom invite

MAPOR MOMENT of the MONTH:  Ned for creating and executing the MAPOR Fellows Hall of Fame voting procedure!

Attendees: Kevin, Lindsey, Bob, Dana, Leah, Hilary, Ned, John, Patrick, David, Justine, and Evgenia

Agenda:

  1. Approval of last meeting’s minutes

Minutes approved

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. checking/savings

Checking: $40,798.78

Savings: $46,970.82

  1. 2021 Conference             (David, Leah)
    1. To do list
    2. Speed Networking (Ned, Justine)
    3. Council lunch: (Dana)

50 registrants so far with a mix of in-person and virtual. The luncheon has 16 people so far and the short course has 11 people. 14 rooms sold for Thursday and Friday and 10 for Saturday.

The program is soon to the printer. David and Leah will work on communicating with speakers. We need a Zoom Events account and five licenses at $99/each. David will purchase them in a week.  We will need a plan to pull down the recordings, because the storage rates with Zoom are expensive. Looking at storing them through Google Drive or Box. Dana purchased laptops for the conference. David will look at wireless headsets to purchase for the conference. We discussed having speakers wipe down the headsets when they are done. We will have Clorox wipes for people to use. Food options are in flux until the registration numbers are finalized. In the meantime, we are planning on the standard continental breakfast on Friday and Saturday, the grand buffet for the Friday luncheon, brownies, cookies, and coffee for the break Friday and Saturday, and appetizers and the beer, wine, and soft drink package for the Happy Hour. The hotel is not requiring that we fill a certain number of rooms. David will also work on updating signs.

Speed networking is scheduled for 10:15am to 11:45am on Saturday. Evgenia will send an email to students and early career folks about the Thursday night dinner, and can mention the speed networking session. There are currently seven participants and five participants to represent organizations. Justine will reach out to organizations as well.  Ned and Justine will brainstorm the technical needs for speed networking.

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

John told folks about the Crunch Analytics sponsorship offer. We will see if they email back. All sponsors have paid. Three sponsors might want tables. 

  1. Communications                     (Justine)
    1. Updates

The newsletter will go out tomorrow. Any last minute changes need to be to her by end of the day.

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

No updates.

  1. Webinar           (Patrick)
    1. Update

The next webinar is Wednesday, October 27th. Free for students.

  1. MAPOR Fellow nomination (Ned, Dana)
    1. Update

Dana will have conversations with mentors and mentees after the conference.

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. newsletter item for fall,
    2. conversations with mentors/mentees after conference

Have received two applicants so far. Dana, Kevin, and Ned will review the applicants after the 24th.

  1. Colleague/student support grant (Ned, Dana)
    1. Updates

No applicants so far. Dana, Kevin, and Ned will review the applicants after the 24th.

  1. AAPOR 2022 in Chicago (May 10-13) (Kevin)
    1. Off site party
      1. What would we like to do?
      2. How much to contribute?
      3. Location ideas?
    2. Student paper competition
      1. Winner of competition from MAPOR conference will attend next AAPOR conference

Nothing to do now.

  1. Other business?                                                                                                         

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– September 2021

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

September 24, 2021

10:00 am-12:00 pm, 1:00– 3:00 pm CDT

Zoom invite

MAPOR MOMENT of the MONTH:  All of us for what we are about to pull off over the next two months!

Agenda:

Morning session 10am-12pm

Attendees: Dana, Lindsey, Kevin, Leah, David, Ned, Hillary, John, Sara, Patrick, and Evgenia

  1. Approval of last meeting’s minutes

Approved

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. checking/savings

Checking: $37,552.18

Savings: $46,970.44

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

There are spreadsheets in the Google Drive sponsorship folder with information multiple people need. Everyone has paid. John went through the spreadsheets and folders to show others in the EC where relevant information is for them. 

Discussed encouraging sponsors to share information about internships. The sponsors will be updated on the website on 10/1.

  1. 2021 Conference             (David)

We will offer a hybrid format for all aspects of the conference except possibly giving feedback or asking questions during the sessions. The member survey showed a 50/50 split between attending in person and attending virtually. Hoping for 160 registrants. Planning for five session blocks, which is the usual amount, with four sessions per block. Each room will have a Zoom link and function as a webinar using the computer’s camera and microphone. 

Virtual presenters will present live through screen share. MAPOR will provide practice sessions so virtual presenters can try things out and ease concerns. Virtual presentations can go first in the session so if there are any issues, the virtual presenters have time in the session to fix their issue and still present before the session is over.

All sessions will be recorded to watch later for all conference goers, virtual and in-person. As a result, we will need to communicate with presenters that they cannot opt out of sharing their presentation. The presentations will be saved onto the Zoom cloud and then moved to the MAPOR share drive. Patrick feels the Zoom files will be small enough to save on the MAPOR share drive without incurring costs. 

Each session will have a “normal” moderator and also a tech moderator. No discussants this year. MAPOR will require that pre-recorded presentations need to be recorded using Power Point or Zoom. 

The food type options will stay the same, but more items may be individually wrapped. Hotel staff may have servers at the Friday buffet. MAPOR will subsidize the Friday lunch, but there will be a fee ($30) for the lunch for non-student attendees. There will be an open bar and appetizers during the happy hour.

All in-person participants will have to upload their vaccination cards and sign a waiver. Masks will be required. The rooms will have half the number of chairs as normal, the chairs will be spaced out, and we will not allow standing room. 

Presenters need to have a final decision on whether they are presenting in-person or virtually by 10/19. Attendees will decide when they register if they will attend in-person or virtually, but we will allow folks to change to the other format after registration if requested. All cost reimbursements will be handled at the conference. If they got the early bird rate when they first registered, they will get the early bird rate for the format they ended up using.

David will work with DTP (?, the printer) to format and print the program. Kevin will do inventory on the storage unit to determine what else is needed.

David will group presentations together for sessions based on content rather than format. David will see if the three posters want to switch to methodological briefs. 

Lunch 12-1pm

Afternoon session 1-3pm

  1. Finish 2021 conference items                                                                                       (David)

Speed networking will likely be hybrid and its own session. We will hold the resume workshop outside of the conference. 

Technology moderators will be in the room to troubleshoot tech issues, so the traditional moderator can focus on their usual responsibilities. Both moderators will be in-person. Virtual council members can also pop in and out of multiple sessions to make sure everything is working from the virtual-side. 

Dana will take the lead on selecting and purchasing computers for the conference. Also, we need to purchase Zoom licenses and Microsoft Office licenses. David will see if we can purchase our own lapel microphones or if we have to rent the hotel’s.

  1. Webinars           (Patrick)
    1. Ideas for webinar in  October
    2. update on new tech/methods for fall

Justine will do a webinar in October on SOGI questions. Patrick is hoping to get someone else to take over this role.

  1. MAPOR Fellow nomination criteria (Ned, Dana)
    1. Update (Ned)

We reviewed the process Ned proposed. Council members should send Ned nominations by 10/1. Then, Council will vote on their first, second, and third choices the following week. 

  1. AAPOR regional Chapter Representative Meeting – 9/9/21 (Kevin)
    1. Accounting for dues from national
      1. We need to send ACH form to AAPOR MCR
      2. We need to provide feedback on dues procedure
      3. Designate communications person for chapter rep listserv

Kevin and Dana will be the representatives.

  1. Conduct policy
    1. Do we post conduct policy on our website?
    2. When do members accept conduct policy?

We need to add the AAPOR conduct policy to our website. Lindsey will add agreeing to the AAPOR code of conduct when paying for a MAPOR membership through the MAPOR website or through conference registration.

  1. AAPOR 2022 in Chicago (May 10-13) (Kevin)
    1. MAPOR will not have an on-site EC meeting at AAPOR
    2. AAPOR will re-imburse $250 for raffle
    3. MCR will be in touch about set-up and shipment of materials to Chicago
    4. Off site party
      1. What would we like to do?
      2. How much to contribute?
      3. Location ideas?

MAPOR will contribute the same amount as in past years. No one else had thoughts about this.

  1. Student paper competition
    1. Winner of competition from MAPOR conference will attend next AAPOR conference
  2. Other business?                                                                                                         

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!

MAPOR Council Public Meeting Minutes– July 2021

admin

MAPOR EXECUTIVE COMMITTEE MONTHLY MEETING AGENDA

July 19, 2021

12:30 – 2:00 CST/1:30 pm – 3:00pm EST

Zoom invite

MAPOR MOMENT of the MONTH:  Our MAPOR Moment of the Month goes to John Stevenson. Crushing it with those sponsors!

Attendees: Patrick, Dana, John, Lindsey, Ned, Hillary, David, Kevin, Justine, Evgenia, Bob, Sara and Leah

Agenda:

  1. Approval of last meeting’s minutes

Minutes approved.

  1. 2021 Conference             (David, Leah)
    1. Updates

We have about 50 abstract submissions. An email was sent to Friends of MAPOR two weeks ago and AAPORnet last week. David is planning to send one more email to each group again. Dana gave guidance on abstract review and grouping into sessions. David and Kevin will walk through the space later this week. David will also send a short survey in August to better understand the virtual/in person mix and hotel block needs. David will ask the hotel what food opportunities are available with COVID in mind. Other COVID related matters were also discussed, but more will be decided closer to the conference. 

  1. Member Survey (Lindsey, Kevin, Hillary, Evgenia)
    1. Are we done with this item?

Done. 

  1. Treasurer’s Report                 (Lindsey, Kevin)
    1. Updates

Lindsey will update the membership information with new AAPOR members and one new MAPOR member. She will also reconcile the AAPOR payments with the number of members received through AAPOR. Lindsey will create a new event in CVent for the conference.

Checking: $31,267.71

Savings: $46,969.65

  1. Communications                     (Justine)
    1. Updates

Justine has posted four to five times on social media about the conference. The summer newsletter is out. The group discussed doing a mini-newsletter with conference information and light-hearted stories that would go out a couple weeks before the hotel block opens up. 

  1. Website                             (Patrick, Dana, Hillary)
    1. Updates

Nothing new to report.

  1. Webinars           (Patrick, Lindsey)
    1. Ideas for webinar in  October
    2. update on new tech/methods for fall?

Patrick will have ideas next month.

  1. Sponsorship           (John, Bob, Dana)
    1. Updates

John gave the update of 14 yes’s, 1 likely, and a few no’s. John has received $11,950 so far in sponsorship commitments and payments. All but one sponsor from last year are sponsoring again this year. The one hold out may still do so. John just has not heard back from them.  

  1. Student Fellowship Program     (Ned, Dana, Evgenia)
    1. newsletter item for fall
    2. conversations with mentors/mentees 

The committee will follow up with the mentors and mentees in December. Dana asked Evgenia to write a newsletter story about this program. Dana wants to showcase the program during the awards ceremony. Evgenia will ask the students currently participating if they will participate in a couple of student-focused events during the conference, so they can discuss the program with other students in an informal setting. 

  1. Colleague/student support grant (Ned, Dana)
    1. Updates

No applications have been received yet, but expecting them to come in in September. 

  1. Student/Early career programs                             (Ned, Dana, Evgenia, Leah)
    1. thoughts on travel grants?
    2. [ideas of spending funds not earmarked as operational reserves to expand reach to students and early career folks (reduce costs for short course, webinar, registration; conference travel awards)] 

Agreed to focus on the colleague/student support grant this year, and work on a travel grant next year. 

  1. Outreach committee             (Evgenia, Bob, David)
    1. Updates on outreach (Evgenia)
    2. Updates on mixer in WI 
    3. [Ideas for this committee to discuss:
      1. Mixers
      2. First time attendee retention
      3. reach out to professors: this is what we can offer to your students
      4. Focus on outreach to departments, schools and organizations we don’t see at MAPOR]

Wisconsin asked to wait on the mixer until the spring semester. Evgenia sent emails to academia. The group discussed trying to do a mixer in Nebraska with UNL and Gallup. Lindsey will plant some seeds. There is interest in doing a mixer in Chicago during the AAPOR meeting. 

  1. MAPOR Fellow nomination criteria (Ned, Dana)
    1. What has been process in past, and what do we want for future? Let’s generate ideas and Ned, Dana, and Kevin will discuss offline.

Ned explained the nomination process used while he was president, and proposed a new approach mimicking sports hall of fame processes with a long and then short ballot. Ned will reach out to fellows to help with this. The group proposed ideas including a rubric looking at number of years as a member, served as an officer, supports/ed students, and other contributions to MAPOR. Sara raised the need to include people of color and women in the pipeline to fellowship.

  1. Other committees that will have work at a later date/next council:
    1. Speed Networking (Ned, Justine)
    2. MAPOR conference attendee Code of Conduct (TBD)
    3. Bylaws update (TBD)
  1. Other business?                                                                                                        

Committee Composition

  1. Conference (Sara, Ned, Dana, David, Leah)
  2. Sponsorship (John and Bob)
  3. Webinar (Patrick, Lindsey)
  4. Website (Patrick, Hillary, Dana)
  5. Communications (Justine)
  6. Sec-treas support (Lindsey, Kevin, Hillary)
  7. Student Fellowship Program (Ned, Dana, Evgenia)
  8. Student/Early career programs  (Ned, Dana, Evgenia, Leah)
  9. Colleague grants/tiered registration (Ned, Dana)
  10. Outreach committee (Evgenia, Lindsey, Bob, David)
  11. MAPOR Fellow nomination criteria (Ned, Dana)
  12. Speed Networking (Ned, Justine)
  13. MAPOR conference attendee Code of Conduct (TBD)

Council members

President – Dana Garbarski

Vice President – Kevin Ulrich

Past President – Ned English

Conference Chair – David Sterrett

Associate Conference Chair – Leah Dean

Secretary-Treasurer – Lindsey Witt-Swanson 

Associate Secretary-Treasurer – Vacant

Members at Large – Bob Davis, Hillary Hanson, Ed Ledek, Sara Walsh 

Sponsorship Coordinator – John Stevenson 

Webinar and Website Coordinator – Patrick Hsieh

Communications Chair – Justine Bulgar-Medina

Student Liaison- Evgenia Kapousouz

GO MAPOR GO!